The translation of this document is outdated.
Translation validity: 19.01.2016.–13.01.2018.
Amendments not included:
14.12.2017.
Text consolidated by Valsts valodas centrs (State
Language Centre) with amending laws of:
21 February 2002 [shall
come into force on 26 March 2002];
26 September 2002 [shall come into force on 23 October
2002];
13 October 2005 [shall come into force on 11 November
2005];
21 June 2007 [shall come into force on 19 July
2007];
6 May 2010 [shall come into force on 1 July 2010];
20 January 2011 [shall come into force on 9 February
2011];
20 December 2012 [shall come into force on 23 January
2013];
9 May 2013 [shall come into force on 11 June 2013];
17 October 2013 [shall come into force on 30 October
2013];
17 December 2015 [shall come into force on 19 January
2016].
If a whole or part of a section has been amended, the
date of the amending law appears in square brackets at
the end of the section. If a whole section, paragraph or
clause has been deleted, the date of the deletion appears
in square brackets beside the deleted section, paragraph
or clause.
|
The Saeima1 has adopted and
the President has proclaimed the following law:
Population
Register Law
Chapter I
General Provisions
Section 1.
The purpose of this Law is to prescribe how the unified system
of population registration shall function - the Population
Register (hereinafter - the Register) and how the Office of
Citizenship and Migration Affairs (hereinafter - the Office) will
be provided with the information to be included in the Register
and how the information which is in the Register shall be
used.
Section 2.
(1) Within the scope of their competence, the Office, the
respective local government, and foreign diplomatic and consular
representations of Latvia shall be responsible for the inclusion
of information and updating of the information included in the
Register.
(2) The Register is a State information system, the
administrator of which is the Office.
[21 June 2007; 6 May 2010]
Section 2.1
The methodological management over inclusion and updating of
information in the Register, as well as issuance of the
information from the Register shall be ensured by the Office.
[6 May 2010; 9 May 2013]
Section 3.
The following information shall be included and updated in the
Register:
1) regarding citizens of Latvia and non-citizens of
Latvia;
2) regarding persons who have received a residence permit,
registration certificate or permanent residence certificate in
Latvia;
3) regarding persons who have been granted the status of a
stateless person, refugee or alternative status or temporary
protection in Latvia;
4) regarding persons in relation to whom a decision to issue a
residence permit, registration certificate or permanent residence
certificate has been taken.
[9 May 2013]
Section 4.
(1) Inclusion of information in the Register is:
1) filling in of a pre-registration form in the Register;
2) making of an entry in the Information System for
Registration of Civil Status Documents.
(2) Updating of the information is the amendment of the
information included in the Register by specifying the date,
legal basis for making the amendments and the number, date of
issue, issuing country and issuing authority of the document
attesting to such amendments.
(3) The Cabinet shall determine the procedures by which
information regarding documents attesting information to be
included and updated in the Register shall be stored and
used.
[20 December 2012; 17 October 2013;
17 December 2015]
Chapter
II
Registration of Persons
Section 5.
(1) An individual personal identity number shall be allocated
to a person upon inclusion of information in the Register
regarding this person.
(2) Only the Office shall allocate a personal identity number.
This shall be permanent, except in cases where the date of birth
of a person is being corrected or the person has been
adopted.
[21 February 2002]
Section 6.
Sample pre-registration form shall be approved and the
procedures for filling in thereof shall be determined by the
Cabinet.
[21 July 2007; 20 December 2012; 17
October 2013]
Section 7.
(1) The Office shall include and update information in the
Register regarding the persons referred to in Section 3 of this
Law.
(2) [17 October 2013]
(3) A local government shall include information in the
Register regarding a child up to three months of age, except the
case when at the time of birth of the child one of parents is a
non-citizen of Latvia and the other - a citizen of another state,
or both parents are foreigners, as well as shall update the
information included in the Register regarding the declared or
registered place of residence of the person.
(4) The Ministry of Justice shall include information in the
Register regarding an adopted child.
[6 May 2010; 20 December 2012; 9
May 2013; 17 October 2013]
Section 7.1
The following information regarding a person shall be
indicated in the Register:
1) that he or she has active status, if information regarding
the persons referred to in Section 3, Clauses 1 and 2 of this Law
is included in the Register;
2) that he or she has passive status if:
a) information regarding the persons referred to in Section 3,
Clauses 3 and 4 of this Law is included in the Register,
b) the person has lost legal status in Latvia and new status
has not been determined,
c) after adoption or its revocation the given name, surname or
personal identity number of the person has been changed.
[9 May 2013]
Section 8.
(1) An employee who includes information regarding a person in
the Register has a duty to check the conformity of such
information with the supporting documents, which have legal force
in Latvia.
(2) [17 October 2013]
(3) [17 October 2013]
(4) A foreigner's pre-registration form shall be filled in
according to the information provided by the foreigner or his or
her legal representative in requesting a residence permit,
registration certificate or permanent residence certificate.
[21 June 2007; 6 May 2010; 9 May
2013; 17 October 2013]
Section 9.
Information in the Register shall be entered in Latvian,
except the given name, surname of the foreigner and the address
of the person in the foreign state. The given name and surname of
the foreigner shall be entered in transliteration of the Latin
alphabet according to the travel document issued by the foreign
state. Information regarding the address of the person in the
foreign state shall be entered in transliteration of the Latin
alphabet and the state shall be indicated according to the
classification of the International Civil Aviation Organisation
(ICAO).
[6 May 2010]
Chapter
III
Information to be Included in the Register
Section 10.
(1) The Register shall include the following information
regarding a person:
1) personal identity number;
2) given name (names);
3) surname;
4) family surname;
5) the historical form of the personal name or family surname
and the original form of a personal name of another language in
transliteration of the Latin alphabet, if the person wishes so
and is able to certify this form with documentary evidence, as
well as the reproduction of the personal name of the foreigner in
Latvian;
6) information regarding birth;
7) gender;
8) nationality and type thereof;
9) ethnicity;
10) address of the declared place of residence, registered or
indicated by the person. The address of the place of residence
indicated by the person shall be of informative nature;
11) information regarding a personal identification
document;
12) information regarding a residence document received in
Latvia - a residence permit, registration certificate or
permanent residence certificate;
13) information regarding marital status:
14) information regarding marriage;
15) information regarding children up to 18 years of age;
16) information regarding the father and mother;
17) information regarding restricting the capacity to act of
the person or reviewing the restriction of capacity to act;
18) information regarding death of the person;
19) information regarding the permission or prohibition of a
person to utilise the body, tissue and organs thereof after
death;
20) information regarding establishing or termination
out-of-family care or custody or discontinuing or removing, or
renewing custody rights;
21) information regarding the guardians, trustees or foster
family of the person;
22) information regarding a childcare institution;
23) information regarding an adjudication regarding
establishment or revocation of adoption;
24) information regarding the status of a politically
repressed person or participant of the national resistance
movement;
25) information regarding a document certifying a prohibition
to issue a personal identification document to a child who is
less than 14 years of age, or a prohibition to leave the state to
a child who is less than 18 years of age;
26) information regarding a person who is prohibited to issue
a personal identification document of a child who is less than 14
years of age, or to bring out from the state to a child who is
less than 18 years of age.
(11) The Cabinet shall determine the amount of the
information to be included in the Register.
(2) The nationality referred to in this Law shall be the
person's association with the state, which has issued or will
issue to the person, in accordance with the procedures laid down
in law, a passport or substitute document thereof. The types of
nationality within the meaning of this Law shall be:
1) citizen;
2) non-citizen;
3) stateless person;
4) refugee;
5) alternative status;
6) temporary protection;
7) unspecified.
(3) [9 May 2013]
(4) Information regarding a child who is more than 18 years of
age shall be included in the Register upon wish of the
person.
[21 February 2002; 26 September
2002; 21 June 2007; 6 May 2010; 20 January 2011; 20 December
2012; 9 May 2013]
Section 11.
[21 June 2007]
Section 12.
The Register shall not include the following information
regarding a person:
1) race or skin colour;
2) religious beliefs or belonging to some denomination;
3) political conviction, affiliation with some political party
or movement, as well as information regarding political
opinions;
4) sexual inclination or disease;
5) other information provided for in Section 10 of this
Law.
Section 13.
If any of the information included in the Register has been
amended the new information must be entered without destroying
the previous information.
Section 14.
In the case of a person's death, being missing or change of a
legal status, the information included in the Register regarding
this person shall be preserved.
[21 February 2002; 6 May 2010]
Chapter
IV
Rights and Duties of Providers and Users of Information
Section 15.
(1) The duty of the persons referred to in Section 3 of this
Law shall be to provide the Office with information regarding the
person for inclusion in the Register. Information regarding
persons who are under the age of 18 or are under out-of-family
care or trusteeship shall be provided to the Office by the legal
representatives of the respective persons. Persons whose capacity
to act has been restricted have the right to provide information
regarding themselves to the Office for inclusion in the
Register.
(2) If a person who has Latvian nationality resides outside
Latvia for a period exceeding six months, the person has a duty
to notify the Office of the address of the place of residence
thereof in the foreign state, as well as of other changes in the
information included in the Register regarding himself or
herself, his or her children who are under the age of 18 and
regarding persons who are subject to the guardianship or
trusteeship thereof (through the diplomatic or consular
representation of Latvia), if these changes have been made in
foreign institutions. Persons whose capacity to act has been
restricted have the right to provide the abovementioned
information to the Office.
(3) Information regarding newborn, stillborn children and
children who have died at birth, which conforms to the
requirements of Paragraph one of this Section, shall be provided
within two months after the birth of the child.
[21 February 2002; 21 June 2007; 6
May 2010; 9 May 2013]
Section 16.
(1) The Cabinet shall determine the amount of the information
to be submitted for updating the information included in the
Register and the procedures by which they shall be provided to
the Office by:
1) State authorities;
2) State administration institutions;
3) local governments and institutions thereof;
4) courts;
5) sworn notaries;
6) the persons referred to in Section 3 of this Law.
(2) Providers of information shall be responsible for the
timely provision of information to the Office and for the
conformity of such information with the documents certifying
thereof.
(3) [6 May 2010]
(4) [6 May 2010]
[21 February 2002; 26 September
2002; 6 May 2010; 20 January 2011]
Section 17.
The Cabinet shall determine the procedures, by which the
Office, respective local governments and diplomatic and consular
representations of Latvia abroad shall issue the information
included in the Register within their competence.
[20 January 2011]
Section 17.1
A State fee shall be paid for the receipt of information from
the Register. The Cabinet shall determine the amount and payment
procedures of the State fee, as well as reliefs in payment of the
State fee and exemptions from payment of the State fee.
[21 June 2007]
Section 18.
(1) A person is entitled to request, twice a calendar year,
and receive free of charge all information regarding himself or
herself and his or her children who are under 18 years of age
from the Register.
(2) The legal representatives of persons who are under
out-of-family care or trusteeship are entitled to request, twice
a calendar year, and receive free of charge information of the
Register regarding the persons who are under their out-of-family
care or trusteeship.
(3) [21 June 2007]
[21 June 2007; 6 May 2010]
Section 19.
Natural and legal persons may receive the information of the
Register regarding another based on a reasoned submission.
Motivation need not be indicated in the submission, if
information regarding the capacity to act of another person is
requested.
[9 May 2013]
Section 19.1
The information referred to in Section 10, Paragraph one,
Clause 23 of this Law may be requested and received only by the
adopted person after attaining legal age. Only adopters are
entitled to request and receive such information until the
adopted person attains legal age.
[6 May 2010; 9 May 2013]
Section 19.2
A person who has attained 15 years of age or a legal
representative of such person is entitled to request and receive
the information referred to in Section 10, Paragraph one, Clause
10 of this Law regarding himself or herself.
[17 December 2015]
Section 20.
If a registered person detects a mistake or the inclusion of
information that has been prohibited by this Law in the
information included in the Register regarding himself or
herself, his or her children who are under 18 years of age, as
well as regarding persons who are under the trusteeship or
guardianship thereof, such a person has the right to request that
the mistake be corrected and the prohibited information excluded
from the Register. Also legal representative of the child, if the
child is at a childcare institution or foster family, and the
persons whose capacity to act has been restricted have such
rights.
[21 June 2007; 6 May 2010; 20
January 2011; 9 May 2013]
Section 21.
Institutions, merchants and organisations, as well as natural
persons have the right to receive statistical information from
the Register. The Office may also provide other information of a
general character, which does not allow the identification of a
particular person.
[13 October 2005]
Section 22.
State authorities and administration institutions, local
governments and their institutions, organisations and merchants,
to which State administration functions have been delegated, as
well as courts and the Office of the Prosecutor have the right to
receive the information referred to in Section 10 of this Law
from the Register within the scope of the competence of the
abovementioned institutions.
[13 October 2005]
Section 23.
The Office shall, in accordance with the international
agreements entered into by the Republic of Latvia or in special
cases where such agreements have not been entered into - in
accordance with the procedures mutually co-ordinated by the
Foreign Minister and Minister of the Interior, provide the
information included in the Register to foreign governments, as
well as international governmental organisations and
non-governmental organisations.
Transitional
Provisions
1. With the coming into force of this Law, the Law On
Population Register (Latvijas Republikas Augstākās Padomes un
Valdības Ziņotājs, No. 2/3, 46/47/48; Latvijas Republikas Saeimas
un Ministru Kabineta Ziņotājs, No. 4, 1997), is repealed.
2. The Cabinet shall issue by 1 January 2008 the regulations
referred to in Section 6 of this Law.
[21 June 2007]
3. The Cabinet shall issue by 1 January 2008 the regulations
referred to in Section 17.1 of this Law.
[21 June 2007]
4. Until coming into force of the regulations referred to in
Section 17.1 of this Law, but not longer than until 1
January 2008 Cabinet Regulation No. 119 of 23 March 1999,
Regulations Regarding the State Fee for Receipt of Information
from the Population Register, shall be applicable.
[21 June 2007]
5. Information regarding decisions to grant the status of a
politically repressed person and a participant of the national
resistance movement, which have been taken by 1 July 2010, in the
Register shall be updated by the Office.
[6 May 2010]
6. Amendments to this Law regarding exclusion of Section 5,
Paragraph two and its supplementation with Paragraphs three and
four and supplementation of Section 10, Paragraph one with
Clauses 10.1 and 10.2 shall come into force
on 1 July 2017.
[17 December 2015 / The
abovementioned amendments shall be included in the wording of the
Law on 1 July 2017]
7. Until 30 June 2017 a person shall be assigned a personal
identity number which consists of eleven digits, from which the
first six digits indicate the date, month, year of birth of the
person, and the seventh digit indicates the century: digit "0"
indicates the 19th century, digit "1" - the 20th century, digit
"2" - the 21st century. The first six digits may be separated
from other digits with a hyphen.
[17 December 2015]
8. A person who has been assigned a personal identity number
until 30 June 2017, starting from 1 July 2017, is entitled to
request once, by submitting an application to the Office in
person, that the personal identity number assigned to him or her
is changed to such personal identity number in which the date of
birth is not indicated.
[17 December 2015]
9. The person referred to in Section 3, Clauses 1 and 2 of
this Law shall, by 1 January 2020, provide information regarding
the identity code which has been assigned to him or her in a
foreign country by 30 June 2017 and which has been recorded in a
document issued by the competent authority permitting the person
to stay in the foreign country.
[17 December 2015]
This Law has been adopted by the Saeima on 27 August
1998.
President G. Ulmanis
Rīga, 10 September 1998
1 The Parliament of the Republic of
Latvia
Translation © 2016 Valsts valodas centrs (State
Language Centre)