Text consolidated by Valsts valodas centrs (State
Language Centre) with amending laws of:
21 May 2020 [shall come
into force on 17 June 2020];
17 June 2021 [shall come into force on 28 June 2021].
If a whole or part of a section has been amended, the
date of the amending law appears in square brackets at
the end of the section. If a whole section, paragraph or
clause has been deleted, the date of the deletion appears
in square brackets beside the deleted section, paragraph
or clause.
|
The Saeima1 has adopted and
the President has proclaimed the following law:
Law on the
Register of Natural Persons
Chapter I
General Provisions
Section 1. Purpose of the Law is:
1) to establish and maintain a single system for the
registration and recording of natural persons - the Register of
Natural Persons (hereinafter - the Register) in order to ensure
the identification of natural persons and the processing of data
which is performed by State institutions and officials;
2) to include, update, and renew information regarding the
entries of civil status acts in accordance with the Law on
Registration of Civil Status Acts.
[17 June 2021]
Section 2. (1) The Register is a State information
system where the restricted access information is stored and the
manager and holder of which is the Office of Citizenship and
Migration Affairs (hereinafter - the Office).
(2) According to its competence, information in the Register
shall be included and updated by:
1) the Office;
2) the local government;
3) the diplomatic and consular mission of Latvia in foreign
states;
4) the Ministry of Justice;
5) a sworn notary;
6) the Enterprise Register of the Republic of Latvia;
7) the State Revenue Service;
8) a district (city) court;
9) the State Border Guard;
10) the State Social Insurance Agency;
11) the National Health Service;
12) the Ministry of Foreign Affairs.
[21 May 2020; 17 June 2021]
Section 3. The methodological management for the
inclusion and updating of information in the Register, as well as
the issuance of information from the Register shall be ensured by
the Office.
Section 4. (1) Information shall be included and
updated in the Register regarding:
1) a citizen of Latvia and a non-citizen of Latvia;
2) a foreigner:
a) who has received a residence permit in Latvia, a
registration certificate of a European Union citizen (hereinafter
- the registration certificate), or a permanent residence card of
a European Union citizen (hereinafter - the permanent residence
card);
b) who has been granted the status of a stateless person in
Latvia;
c) who has submitted documents for requesting the residence
permit, the registration certificate, or the permanent residence
card;
d) who has legal ties with Latvia on the basis of which mutual
rights and obligations are forming or have been established in
the field of immovable property, commercial activity, health,
taxes, benefits, and education;
e) who wishes to receive a Latvian identity card (electronic
identification card) in order to promote the development of
economic, scientific, educational or cultural relations;
f) who wishes to receive State administration services in
Latvia electronically by means of electronic identification
issued by a European Union Member State, a state of the European
Economic Zone, or the Swiss Confederation;
g) who is an employee of a foreign diplomatic mission
accredited in Latvia, an employee of a foreign consular
institution, an employee or officer of another international body
governed by public law or its representation accredited in
Latvia, as well as a family member or private servant of such an
employee or officer whose status in Latvia is determined by an
international treaty and who has agreed to have his or her
information included and updated in the Register;
h) in respect of whom registration of the fact of birth or
marriage is performed in Latvia or who is repeatedly requesting a
document confirming the registration of the fact of his or her
marriage or birth;
i) who is an asylum seeker in the Republic of Latvia.
(11) Information regarding the entries of civil
status acts shall be included, updated, and renewed in the
Register.
(2) [17 June 2021]
[21 May 2020; 17 June 2021]
Section 5. (1) The inclusion of information in the
Register shall be the making of an entry:
1) in the Register;
2) in the State information system for which an online data
transmission mode with the Register has been established;
3) in the Notarial Information System.
(2) The updating of information shall be the amendment of the
information included in the Register by indicating the date of
making of the amendments, the legal grounds and number, the date
of issue, the issuing country, and the issuing authority of the
document attesting to such amendments.
(3) The Cabinet shall determine the procedures by which the
supporting documents for the information to be included and
updated in the Register, as well as the information regarding
such shall be stored and used.
Chapter
II
Inclusion and Updating of Information in the Register
Section 6. (1) When entering information regarding a
person in the Register, the Office shall assign an automatically
generated individual personal identity number thereto.
(2) The personal identity number shall consist of eleven
digits, ensuring that the personal identity numbers are not
duplicated. The first digit of the personal identity number is
"3", the second digit is a random digit between "2" and "9"
automatically generated by the system while the remaining digits
are random digits between "0" and "9" automatically generated by
the system. The first six digits may be separated from the
remaining five digits by a hyphen.
(3) The personal identity number is unchangeable, except for
the following cases:
1) the date of birth of a person to whom the personal identity
number has been allocated by 30 June 2017 is corrected or he or
she requests the change of the allocated personal identity
number. In such case the person shall be assigned a personal
identity number in accordance with the procedures referred to in
Paragraph two of this Section;
2) the person has been adopted.
(4) The decision to change the personal identity number shall
enter into effect at the time of taking thereof and shall be
executed immediately after entering into effect of the
decision.
[17 June 2021]
Section 7. (1) An employee who includes information
regarding a person in the Register shall check the conformity of
such information with the personal identification documents which
have legal force in Latvia.
(2) When including information in the Register regarding a
foreigner who is an asylum seeker in the Republic of Latvia,
Paragraph one of this Section need not be applied if the person
cannot present a personal identification document.
(3) When including information in the Register regarding the
foreigner referred to in Section 4, Paragraph one, Clause 2,
Sub-clauses "d" and "f" of this Law, Paragraph one of this
Section need not be applied if the documents for the inclusion of
information in the Register have been signed by means of
electronic identification issued by a European Union Member
State, a State of the European Economic Zone, or the Swiss
Confederation.
(4) Information regarding the foreigner referred to in Section
4, Paragraph one, Clause 2, Sub-clauses "b" and "c" of this Law
which the foreigner or his or her legal representative has
provided when requesting a residence permit, the registration
certificate, or the permanent residence card shall be included in
the Register. When including information regarding the
nationality "Latvian" or "Livonian (Liv)" of the foreigner in the
Register, Section 11, Paragraph six, Clause 1 or 2 of this Law
shall be conformed to.
[17 June 2021]
Section 8. (1) The Office shall include and update
information in the Register regarding the persons referred to in
Section 4, Paragraph one of this Law.
(2) The local government shall:
1) include, update, and renew information in the Register
regarding the civil status acts;
2) include information in the Register regarding the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "h"
of this Law;
3) update the information included in the Register regarding
the declared or registered place of residence of the person.
(3) The diplomatic and consular mission of Latvia in foreign
states shall include and update information in the Register
according to its competence and shall include and update
information in the Register regarding the person referred to in
Section 4, Paragraph one, Clause 2, Sub-clause "e" of this
Law.
(4) The Ministry of Justice shall include information in the
Register regarding an adopted person and update information
regarding the change of the given name, surname, or nationality
of the person.
(5) A sworn notary shall include and update information in the
Register regarding the person referred to in Section 4, Paragraph
one, Clause 2, Sub-clause "d" of this Law, as well as update the
information included in the Register regarding the divorce of the
person referred to in Section 4, Paragraph one, Clause 1 and
Clause 2, Sub-clause "a" of this Law.
(6) The Enterprise Register of the Republic of Latvia shall
include and update information in the Register regarding the
person referred to in Section 4, Paragraph one, Clause 2,
Sub-clause "d" of this Law.
(7) The State Revenue Service shall include and update
information in the Register regarding the person referred to in
Section 4, Paragraph one, Clause 2, Sub-clause "d" of this
Law.
(8) The district (city) court shall include and update
information in the Register regarding the person referred to in
Section 4, Paragraph one, Clause 2, Sub-clause "d" of this
Law.
(9) The State Border Guard shall include and update
information in the Register regarding the person referred to in
Section 4, Paragraph one, Clause 2, Sub-clause "i" of this
Law.
(10) The State Social Insurance Agency shall include and
update information in the Register regarding the person referred
to in Section 4, Paragraph one, Clause 2, Sub-clause "d" of this
Law.
(11) The National Health Service shall include and update
information in the Register regarding the person referred to in
Section 4, Paragraph one, Clause 2, Sub-clause "d" of this
Law.
(111) The Ministry of Foreign Affairs shall include
and update information in the Register regarding the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "g"
of this Law.
(12) The person referred to in Section 4, Paragraph one,
Clause 2, Sub-clause "f" of this Law shall include the
information indicated in Section 11, Paragraph four of this Law
in the Register within the scope of the State administration
service.
(13) The Cabinet shall determine the amount of information to
be included in the Register and the procedures for the inclusion
of information, as well as the amount of information to be
submitted for the updating of the information included in the
Register and the procedures by which it shall be provided to the
Office by:
1) the Administration of the Saeima;
2) State administration institutions;
3) courts;
4) sworn notaries;
5) the persons referred to in Section 4, Paragraph one of this
Law.
[21 May 2020; 17 June 2021]
Section 9. (1) The status of a person shall be
indicated in the Register:
1) the status is active if information regarding the persons
referred to in Section 4, Paragraph one, Clause 1 and Clause 2,
Sub-clauses "a", "g" and "i" of this Law is included in the
Register;
2) the status is passive where:
a) information regarding the persons referred to in Section 4,
Paragraph one, Clause 2, Sub-clauses "b", "c", "d", "e", "f", and
"h" of this Law is included in the Register;
b) the person has lost legal status in Latvia and a new status
has not been specified;
c) the person has attained the age of 105 years according to
the information of the Register, except for the case where the
Office has obtained confirmation that the person is alive,
d) a person who is not a citizen of Latvia does not have a
valid personal identification document after attaining the age of
15 years for more than five years, except for the case where the
Office has obtained confirmation that the person resides in
Latvia, or where a non-citizen of Latvia submits documents
justifying his or her stay in a foreign state in accordance with
the procedures stipulated by the Cabinet, and a document
confirming that he or she is not and has not been a citizen of
another state;
e) the given name, surname, or personal identity number of the
person has been changed following adoption or revocation
thereof.
(2) The Cabinet shall determine the procedures by which a
non-citizen of Latvia shall submit documents justifying his or
her stay in a foreign state and a document confirming that he or
she is not or has not been a citizen of another state.
[21 May 2020; 17 June 2021]
Section 10. Information shall be entered in the
Register in Latvian. The given names and surnames of the persons
referred to in Section 4, Paragraph one, Clause 2 of this Law
shall be entered in Latin transliteration according to the travel
document issued by the foreign state. The information regarding
the address of the person in the foreign state shall be entered
in Latin transliteration, the state shall be indicated according
to the classification of the International Civil Aviation
Organisation (ICAO).
Section 11. (1) The following information regarding a
person shall be entered in the Register:
1) the personal identity number;
2) the given name (names);
3) the surname;
4) the family surname;
5) the historical form of the personal name or family surname
and the original form of the personal name in another language in
Latin transliteration, if the person wishes to do so and can
certify this form by documentary evidence;
6) the orthographic transcription of the personal name in
Latvian;
61) information regarding the original form, in the
original language, of the personal name of the person referred to
in Section 4, Paragraph one, Clause 2, Sub-clause "f" of this
Law;
7) information regarding birth;
8) [17 June 2021];
9) sex;
10) nationality and its type;
11) ethnicity;
12) address of the declared place of residence, registered
place of residence, or the address of the place of residence
indicated by the person. The address of the place of residence
indicated by the person shall be of informative nature;
121) information regarding the contact address of
the person referred to in Section 4, Paragraph one, Clause 2,
Sub-clauses "d", "e", "g", "h" and "i" of this Law. The contact
address indicated by the person shall be of informative
nature;
13) information regarding the personal identity number of the
person referred to in Section 4, Paragraph one, Clause 2,
Sub-clauses "b", "c", "d", "e", "g", "h", or "i" which is entered
in the personal identification document;
14) information regarding the identification code assigned to
the person referred to in Section 4, Paragraph one, Clause 1 and
Clause 2, Sub-clause "a", of this Law in a foreign country which
is entered in the document issued by the competent authority;
15) [17 June 2021];
16) information regarding the personal identification
document;
17) information regarding the residence document received in
Latvia - a residence permit, the registration certificate, or the
permanent residence card;
18) information regarding marital status:
19) information regarding marriage;
20) information regarding minor children;
21) [17 June 2021];
22) information regarding the father and mother;
23) information regarding restricting the capacity to act of
the person or reviewing the restriction of capacity to act;
24) information regarding the death of the person;
25) information regarding the permission or prohibition of the
person to use his or her body, tissue, and organs after
death;
26) information regarding the establishment or termination of
out-of-family care or guardianship or the termination,
withdrawal, or renewal of custody rights;
27) information regarding the guardians, trustees, or foster
family of the person;
28) information regarding a childcare institution;
29) information regarding a ruling regarding establishment or
revocation of adoption;
30) information regarding the status of a politically
repressed person or participant of the national resistance
movement;
31) information regarding the status of a participant of World
War II;
32) information regarding a document which certifies the
prohibition to issue a personal identification document to a
child under 14 years of age or the prohibition to leave the state
for a minor child;
33) information regarding a person who has been prohibited
from issuing a personal identification document of a child under
14 years of age or removing a minor child from the state;
34) information whether the person is a foreigner referred to
in Section 4, Paragraph one, Clause 2, Sub-clause "g" of this
Law;
35) information whether the person is a foreigner referred to
in Section 4, Paragraph one, Clause 2, Sub-clause "i" of this
Law.
(2) The nationality referred to in this Law shall be the
connection of the person with the state which has issued or will
issue a personal identification document or a document replacing
it in accordance with the procedures laid down in the law. The
types of nationality within the meaning of this Law shall be:
1) a citizen;
2) a non-citizen;
3) a stateless person;
4) a refugee;
5) alternative status;
6) temporary protection;
7) unspecified.
(3) The information referred to in Paragraph one, Clauses 1,
2, 3, 6, 7, 9, 10, 12.1, 13, and 16 of this Section
shall be included in the Register regarding the person referred
to in Section 4, Paragraph one, Clause 2, Sub-clause "d", "e" or
"g" of this Law.
(4) The information referred to in Paragraph one, Clauses 1,
2, 3, 6, and 7 of this Section regarding the person referred to
in Section 4, Paragraph one, Clause 2, Sub-clause "f" of this
Law, as well as other information referred to in Paragraph one
which is necessary for the receipt of a State administration
service shall be included in the Register.
(41) The information referred to in Paragraph one,
Clauses 1, 2, 3, 4, 7, 9, 11, and 12.1 of this Section
and the information regarding the historical form of the historic
family name and the original form of the surname in a foreign
language transliterated in Latin alphabet if such a form can be
certified with a document shall be included in the Register
regarding the person referred to in Section 4, Paragraph one,
Clause 2, Sub-clause "h" of this Law.
(42) The information referred to in Paragraph one,
Clauses 1, 2, 3, 6, 7, 9, 10, 11, 12.1, 13, and 16 of
this Section shall be included in the Register regarding the
parents of the person referred to in Section 4, Paragraph one,
Clause 2, Sub-clause "h" of this Law, if the fact of birth is
being registered, the person whose marriage is being registered,
or the person who is repeatedly requesting a document confirming
the registration of the fact of his or her birth or marriage.
(43) The information referred to in Paragraph one,
Clauses 1, 2, 3, 7, 9, 10, 12.1, 13, and 16 of this
Section shall be included in the Register regarding the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "i"
of this Law.
(5) Information regarding a child of legal age shall be
entered in the Register according to the wishes of the father or
the mother.
(6) Information regarding ethnicity of a person shall be
entered in the Register, in conformity with the following
conditions:
1) where ethnicity of the person has been entered in a
personal identification document, a document confirming the
registration of civil status acts or has been established by a
court judgment, ethnicity of the person shall be included in the
Register according to that indicated in one of the documents.
Where different ethnicity is indicated in several documents, the
most recent document shall prevail;
2) where information regarding ethnicity of the person cannot
be entered in the Register in accordance with the procedures
referred to in Clause 1 of this Paragraph, ethnicity of the
person shall be entered in the Register according to the choice
of the person in conformity with the ethnicity record of the
direct ascending relatives in the Register, a personal
identification document, a document confirming the registration
of civil status acts or according to the limits of two
generations established in the judgment of the court;
3) where information regarding ethnicity of the person cannot
be included in the Register, in accordance with the procedures
referred to in Clause 1 or 2 of this Paragraph and the person has
been recognised as a citizen of Latvia in accordance with Section
2, Paragraph one, Clause 3 of the Citizenship Law, ethnicity of
the person shall be included in the Register according to that
established in the relevant decision;
4) where the person has not chosen to indicate ethnicity, the
Register shall include the indication "not selected";
5) where a person does not have information regarding
ethnicity of his or her ascending relatives within the limits of
two generations, the Register shall include the indication
"unknown";
6) in case of adoption, ethnicity of the child may be updated
according to ethnicity of the adopters and his or her ascending
relatives within the limits of two generations.
[21 May 2020; 17 June 2021]
Section 12. If any of the information in the Register
is updated, the new information shall be entered without
destroying the preceding information.
Section 13. In the event of the death or change of
legal status of a person, information regarding that person in
the Register is retained.
Chapter
III
Rights and Obligations of Providers and Users of Information
Section 14. (1) The persons referred to in Section 4,
Paragraph one of this Law have an obligation to provide
information regarding themselves for inclusion in the Register.
Information regarding a minor child or a child who is in
out-of-family care or under guardianship shall be provided by the
legal representative of the person concerned.
(2) The persons referred to in Section 4, Paragraph one,
Clause 1 of this Law shall provide information regarding their
newborns, their stillborns, and the children who died during
birth within two months after the birth of the child.
(3) The persons referred to in Section 4, Paragraph one,
Clause 1 and Clause 2, Sub-clause "a" of this Law shall notify
the Office regarding the address of their place of residence in
foreign states, as well as other changes to the information
included in the Register regarding themselves, their minor
children and regarding persons who are under their guardianship
or trusteeship, if such changes have been made in foreign
institutions.
(4) A minor child aged 15 to 18 years and a person who has
limited capacity to act has the right to provide the information
regarding himself or herself indicated in Paragraphs one and
three of this Section.
Section 15. The providers of information shall be
responsible for timely provision of information to the Office and
the conformity of such information with the supporting
documents.
Section 16.
[17 June 2021]
Section 17. The information referred to in Section 11,
Paragraph one, Clause 12 of this Law regarding oneself may be
requested and received by a person who has attained 15 years of
age or by the lawful representative of such person.
Section 18. The information referred to in Section 11,
Paragraph one, Clause 29 of this Law may be requested and
received only by the adopted person after attaining legal age.
Until the legal age of the adopted person, the adopters may
request and receive such information.
Section 19. If a person establishes an error or the
inclusion of information prohibited by this Law regarding himself
or herself, his or her minor children, as well as regarding
persons who are under his or her guardianship or trusteeship in
the Register, he or she has the right to request the Office that
the error be rectified, but the prohibited information be
excluded from the Register. The lawful representative of a child
also has such rights, if the child is in a childcare institution
or a foster family as do persons with the limited capacity to
act.
Section 20. A person may receive information of the
Register regarding another person on the basis of a motivated
submission. The motivation need not be indicated in the
submissions if information is being requested regarding the
capacity to act of another person.
Section 21. The Administration of the Saeima, State
administration institutions, and private individuals who have
been delegated State administration functions, as well as courts
and the Office of the Prosecutor have the right to receive the
information specified in Section 11, Paragraph one of this Law
from the Register according to the competence of the
abovementioned institutions and private individuals.
Section 22. The Office shall provide the information
included in the Register to foreign governments, as well as
international government organisations and non-governmental
organisations in accordance with the international agreements
entered into by the Republic of Latvia or - in special cases
where such agreements have not been entered into - according to
the procedures mutually coordinated between the Minister for
Foreign Affairs and the Minister of the Interior.
Section 23. The Cabinet shall determine the procedures
by which the Office, the local government, and the diplomatic and
consular mission of Latvia in foreign states shall issue the
information included in the Register.
Section 24. A State fee shall be paid for the receipt
of information from the Register. The Cabinet shall determine the
amount of the State fee, the procedures for payment, the reliefs
and exemptions, as well as the cases where the State fee shall
not be repaid.
Transitional
Provisions
1. With the coming into force of this Law the Population
Register Law (Latvijas Republikas Saeimas un Ministru Kabineta
Ziņotājs, 1998, No. 19; 2002, No. 7, 21; 2005, No. 22; 2007,
No. 15; Latvijas Vēstnesis, 2010, No. 78; 2011, No. 21;
2013, No. 6, 101, 211; 2016, No. 2), is repealed.
1.1 Until making of the relevant amendments to
other laws and regulations of the Republic of Latvia, the term
"Register of Natural Persons" shall conform to the term
"Population Register".
[21 May 2020]
2. [17 June 2021]
3. The institutions referred to in Section 2, Paragraph two,
Clauses 6, 7, 8, 9, 10, 11 and 12 of this Law shall commence to
include and update information in the Register not later than on
1 July 2022.
[17 June 2021]
4. For a person to whom a personal identity number was
allocated until 30 June 2017 and has not been changed in
accordance with Section 6, Paragraph three of this Law the
personal identity number shall consist of a succession of eleven
digits of which the first six digits shall indicate the day,
month, and year of birth of the person, and the seventh digit
shall indicate the century: the digit "0" shall represent the
19th century, the digit "1" - the 20th century, and the digit "2"
- the 21st century. The first six digits may be
separated from the remaining five digits by a hyphen.
5. Section 11, Paragraph one, Clause 31 of this Law shall come
into force concurrently with the coming into force of the law
which governs the status of the participants of World War II.
6. The local government shall commence to include in the
Register the information regarding the person referred to in
Section 4, Paragraph one, Clause 2, Sub-clause "h" of this Law no
later than on 1 July 2022.
[17 June 2021]
7. The diplomatic and consular mission of Latvia in foreign
states shall commence to include in the Register the information
regarding the person referred to in Section 4, Paragraph one,
Clause 2, Sub-clause "e" of this Law no later than on 1 July
2022.
[17 June 2021]
The Law shall come into force on 28 June 2021.
[21 May 2020]
The Law has been adopted by the Saeima on 14 December
2017.
President R. Vējonis
Rīga, 31 December 2017
1 The Parliament of the Republic of
Latvia
Translation © 2021 Valsts valodas centrs (State
Language Centre)
