Text consolidated by Valsts valodas centrs (State
Language Centre) with amending laws of:
21 May 2020 [shall come
into force on 17 June 2020];
17 June 2021 [shall come into force on 28 June
2021];
9 November 2023 [shall come into force on 1 July
2024];
14 November 2024 [shall come into force on 10 December
2024].
If a whole or part of a section has been amended, the
date of the amending law appears in square brackets at
the end of the section. If a whole section, paragraph or
clause has been deleted, the date of the deletion appears
in square brackets beside the deleted section, paragraph
or clause.
|
The Saeima 1 has adopted and
the President has proclaimed the following law:
Law on the Register of Natural
Persons
Chapter I
General Provisions
Section 1. Purpose of the Law is:
1) to establish and maintain a single system for the
registration and recording of natural persons - the Register of
Natural Persons (hereinafter - the Register) in order to ensure
the identification of natural persons and the processing of data
by State authorities and officials;
2) to enter, update, and renew information on the entries of
civil status acts in accordance with the Law on Registration of
Civil Status Acts.
[17 June 2021]
Section 2. (1) The Register is a State information
system where restricted access information is stored and the
manager and holder of which is the Office of Citizenship and
Migration Affairs (hereinafter - the Office).
(2) Within the limits of their competence, information in the
Register shall be entered and updated by:
1) the Office;
2) a local government;
3) a diplomatic and consular mission of Latvia in foreign
countries;
4) the Ministry of Justice;
5) a sworn notary;
6) the Enterprise Register of the Republic of Latvia;
7) the State Revenue Service;
8) a court;
9) the State Border Guard;
10) the State Social Insurance Agency;
11) the National Health Service;
12) the Ministry of Foreign Affairs.
[21 May 2022; 17 June 2021; 9 November 2023]
Section 3. The methodological management for the entry
and updating of information in the Register, and also the
issuance of information from the Register shall be ensured by the
Office.
Section 4. (1) Information on the following shall be
entered and updated in the Register:
1) a citizen of Latvia and a non-citizen of Latvia;
2) a foreigner:
a) who has received a residence permit in Latvia, a
registration certificate of a European Union citizen (hereinafter
- the registration certificate), or a permanent residence card of
a European Union citizen (hereinafter - the permanent residence
card);
b) who has been granted the status of a stateless person in
Latvia;
c) who has submitted documents for requesting the residence
permit, the registration certificate, or the permanent residence
card;
d) who has legal ties with Latvia on the basis of which mutual
rights and obligations are forming or have been established in
the field of immovable property, commercial activity, health,
taxes, benefits, and education;
e) who wishes to receive a Latvian identity card (electronic
identification card) in order to promote the development of
economic, scientific, educational or cultural relations;
f) who wishes to receive State administration services in
Latvia electronically by means of electronic identification
issued by a European Union Member State, a country of the
European Economic Zone, or the Swiss Confederation;
g) who is an employee of a foreign diplomatic mission
accredited in Latvia, an employee of a foreign consular
institution, an employee or officer of another international body
governed by public law or its representation accredited in
Latvia, as well as a family member or private servant of such an
employee or officer whose status in Latvia is determined by an
international treaty and who has agreed to have his or her
information entered and updated in the Register;
h) in respect of whom registration of the fact of birth or
marriage is made in Latvia or who is repeatedly requesting a
document confirming the registration of the fact of his or her
marriage or birth;
i) who is an asylum seeker in the Republic of Latvia;
j) who registers or terminates partnership in Latvia.
(11) Information on the entries of civil status
acts shall be entered, updated, and renewed in the Register.
(2) [17 June 2021]
[21 May 2022; 17 June 2021; 9 November 2023]
Section 5. (1) The entry of information in the Register
shall be the making of an entry:
1) in the Register;
2) in the State information system for which an online data
transmission mode with the Register has been established;
3) in the Notarial Information System.
(2) The updating of information shall be the amendment of the
information entered in the Register by indicating the date of
making the amendments, the legal grounds and the number, date of
issue, issuing country, and issuing authority of the document
attesting to such amendments.
(3) The Cabinet shall determine the procedures by which the
supporting documents for the information to be entered and
updated in the Register, and also information on such shall be
stored and used.
Chapter II
Entry and Updating of Information in the Register
Section 6. (1) When entering information on a person in
the Register, the Office shall assign an automatically generated
individual personal identity number thereto.
(2) The personal identity number shall consist of eleven
digits, ensuring that the personal identity numbers are not
duplicated. The first digit of the personal identity number is
"3", the second digit is a random digit between "2" and "9"
automatically generated by the system while the remaining digits
are random digits between "0" and "9" automatically generated by
the system. The first six digits may be separated from the
remaining five digits by a hyphen.
(3) The personal identity number is unchangeable, except for
the following cases:
1) the date of birth of a person to whom the personal identity
number has been assigned by 30 June 2017 is corrected or he or
she requests the change of the assigned personal identity number.
In such case, the person shall be assigned a personal identity
number in accordance with the procedures referred to in Paragraph
two of this Section;
2) the person has been adopted.
(4) The decision to change the personal identity number shall
enter into effect at the time of taking thereof and shall be
enforced immediately after entering into effect of the
decision.
[17 June 2021]
Section 7. (1) An employee who enters information on a
person in the Register shall check the conformity of such
information with the personal identification documents which have
legal force in Latvia.
(2) When entering information in the Register on a foreigner
who is an asylum seeker in the Republic of Latvia, Paragraph one
of this Section need not be applied if the person cannot present
a personal identification document.
(3) When entering in the Register information on the foreigner
referred to in Section 4, Paragraph one, Clause 2, Sub-clauses
"d" and "f" of this Law, Paragraph one of this Section need not
be applied if the documents for the entry of information in the
Register have been signed by means of electronic identification
issued by a European Union Member State, a country of the
European Economic Zone, or the Swiss Confederation.
(4) Information on the foreigner referred to in Section 4,
Paragraph one, Clause 2, Sub-clauses "b" and "c" of this Law
which the foreigner or his or her legal representative has
provided when requesting a residence permit, the registration
certificate, or the permanent residence card shall be entered in
the Register. When entering information on the nationality
"Latvian" or "Livonian (Liv)" of the foreigner in the Register,
Section 11, Paragraph six, Clause 1 or 2 of this Law shall be
conformed to.
[17 June 2021]
Section 8. (1) The Office shall enter and update in the
Register information on the persons referred to in Section 4,
Paragraph one of this Law.
(2) A local government shall:
1) enter, update, and renew in the Register information on the
civil status acts;
2) enter and update in the Register information on the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "h"
of this Law;
3) update the information entered in the Register on the
declared or registered place of residence of the person.
(3) A diplomatic and consular mission of Latvia in foreign
countries shall enter and update information in the Register
within the limits of its competence and shall enter and update in
the Register information on the person referred to in Section 4,
Paragraph one, Clause 2, Sub-clause "e" of this Law.
(4) The Ministry of Justice shall enter in the Register
information on an adopted person and update information on the
change of the given name, surname, or nationality of the
person.
(5) A sworn notary shall enter and update in the Register
information on the person referred to in Section 4, Paragraph
one, Clause 2, Sub-clauses "d" and "j"of this Law, and also
update the information entered in the Register on the divorce of
the person referred to in Section 4, Paragraph one of this Law,
his or her registered partnership and termination.
(6) The Enterprise Register of the Republic of Latvia shall
enter and update in the Register information on the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "d"
of this Law.
(7) The State Revenue Service shall enter and update in the
Register information on the person referred to in Section 4,
Paragraph one, Clause 2, Sub-clause "d" of this Law.
(8) A court shall enter and update in the Register information
on the person referred to in Section 4, Paragraph one, Clause 2,
Sub-clause "d" of this Law.
(9) The State Border Guard shall enter and update in the
Register information on the person referred to in Section 4,
Paragraph one, Clause 2, Sub-clause "i" of this Law.
(10) The State Social Insurance Agency shall enter and update
in the Register information on the person referred to in Section
4, Paragraph one, Clause 2, Sub-clause "d" of this Law.
(11) The National Health Service shall enter and update in the
Register information on the person referred to in Section 4,
Paragraph one, Clause 2, Sub-clause "d" of this Law.
(111) The Ministry of Foreign Affairs shall enter
and update in the Register information on the person referred to
in Section 4, Paragraph one, Clause 2, Sub-clause "g" of this
Law.
(12) The person referred to in Section 4, Paragraph one,
Clause 2, Sub-clause "f" of this Law shall, within the scope of
the State administration service, enter the information indicated
in Section 11, Paragraph four of this Law in the Register.
(13) The Cabinet shall determine the amount of information to
be entered in the Register and the procedures for the entry of
information, and also the amount of information to be submitted
for the updating of the information entered in the Register and
the procedures by which it shall be provided to the Office
by:
1) the Administration of the Saeima;
2) State administration institutions;
3) courts;
4) sworn notaries;
5) the persons referred to in Section 4, Paragraph one of this
Law.
[21 May 2020; 17 June 2021; 9 November 2023; 14 November
2023]
Section 9. (1) The status of a person shall be
indicated in the Register:
1) the status is active if information on the persons referred
to in Section 4, Paragraph one, Clause 1 and Clause 2,
Sub-clauses "a", "g" and "i" of this Law is entered in the
Register;
2) the status is passive where:
a) information on the persons referred to in Section 4,
Paragraph one, Clause 2, Sub-clauses "b", "c", "d", "e", "f", and
"h" of this Law is entered in the Register;
b) the person has lost legal status in Latvia and a new status
has not been specified;
c) the person has attained the age of 105 years according to
the information of the Register, except when the Office has
obtained confirmation that the person is alive;
d) a person who is not a citizen of Latvia does not have a
valid personal identification document after attaining the age of
15 years for more than five years, except when the Office has
obtained confirmation that the person resides in Latvia, or where
a non-citizen of Latvia submits documents justifying his or her
stay in a foreign country in accordance with the procedures
stipulated by the Cabinet, and a document confirming that he or
she is not and has not been a citizen of another country;
e) the given name, surname, or personal identity number of the
person has been changed following the adoption or revocation
thereof.
(2) The Cabinet shall determine the procedures by which a
non-citizen of Latvia shall submit documents justifying his or
her stay in a foreign country and a document confirming that he
or she is not or has not been a citizen of another country.
[21 May 2020; 17 June 2021]
Section 10. Information shall be entered in the
Register in Latvian. The given names and surnames of the persons
referred to in Section 4, Paragraph one, Clause 2 of this Law
shall be entered in Latin transliteration according to the travel
document issued by a foreign country. Information on the address
of the person in the foreign country shall be entered in Latin
transliteration, the country shall be indicated according to the
classification of the International Civil Aviation Organisation
(ICAO).
Section 11. (1) The following information on a person
shall be entered in the Register:
1) the personal identity number;
2) the given name (names);
3) the surname;
4) the family surname;
5) the historical form of the personal name or family surname
and the original form of the personal name in another language in
Latin transliteration if the person wishes to do so and can
certify this form by documentary evidence;
6) the orthographic transcription of the personal name in
Latvian;
61) information on the original form, in the
original language, of the personal name of the person referred to
in Section 4, Paragraph one, Clause 2, Sub-clause "f" of this
Law;
7) information on the birth;
8) [17 June 2021];
9) sex;
10) nationality and its type;
11) ethnicity;
12) address of the declared place of residence, registered
place of residence, or the address of the place of residence
indicated by the person. The address of the place of residence
indicated by the person shall be of informative nature;
121) information on the contact address of the
person referred to in Section 4, Paragraph one, Clause 2,
Sub-clauses "d", "e", "g", "h", "i" and "j" of this Law. The
contact address indicated by the person shall be of informative
nature;
13) information on the personal identity number of the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clauses
"b", "c", "d", "e", "g", "h", "i" or "j" which is entered in the
personal identification document;
14) information on the identification code assigned to the
person referred to in Section 4, Paragraph one, Clause 1 and
Clause 2, Sub-clause "a", of this Law in a foreign country which
is entered in the document issued by the competent authority;
15) [17 June 2021];
16) information on the personal identification document;
17) information on the residence document received in Latvia -
a residence permit, the registration certificate, or the
permanent residence card;
18) information on the marital status;
19) information on a marriage;
20) information on minor children;
21) [17 June 2021];
22) information on the father and mother;
23) information on the restriction of the capacity to act of
the person or reviewing the restriction of capacity to act;
24) information on the death of the person;
25) information on the permission or prohibition of the person
to use his or her body, tissue, and organs after death;
26) information on the establishment or termination of
out-of-family care or guardianship or the termination,
withdrawal, or renewal of custody rights;
27) information on the guardians, trustees, or foster family
of the person;
28) information on a childcare institution;
29) information on the ruling on the establishment or
revocation of adoption;
30) information on the status of a politically repressed
person or participant of the national resistance movement;
31) information on the status of a participant of World War
II;
32) information on the document which certifies the
prohibition to issue a personal identification document to a
child under 14 years of age or the prohibition to leave the
country for a minor child;
33) information on the person who has been prohibited from
issuing a personal identification document of a child under 14
years of age or removing a minor child from the country;
34) information whether the person is the foreigner referred
to in Section 4, Paragraph one, Clause 2, Sub-clause "g" of this
Law;
35) information whether the person is the foreigner referred
to in Section 4, Paragraph one, Clause 2, Sub-clause "i" of this
Law;
36) information on a partnership;
37) information on the termination of partnership.
(2) The nationality referred to in this Law shall be the
connection of the person with the country which has issued or
will issue a personal identification document or a document
replacing it in accordance with the procedures laid down in the
law. The types of nationality within the meaning of this Law
shall be:
1) a citizen;
2) a non-citizen;
3) a stateless person;
4) a refugee;
5) alternative status;
6) temporary protection;
7) unspecified.
(3) The information referred to in Paragraph one, Clauses 1,
2, 3, 6, 7, 9, 10, 12.1, 13, and 16 of this Section
shall be entered in the Register on the person referred to in
Section 4, Paragraph one, Clause 2, Sub-clause "d", "e" or "g" of
this Law.
(4) The information referred to in Paragraph one, Clauses 1,
2, 3, 6, 61 and 7 of this Section on the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "f"
of this Law, as well as other information referred to in
Paragraph one which is necessary for the receipt of a State
administration service shall be entered in the Register.
(41) The information referred to in Paragraph one,
Clauses 1, 2, 3, 4, 7, 9, 11, and 12.1 of this Section
and the information on the historical form of the historic family
name and the original form of the surname in a foreign language
transliterated in Latin alphabet if such a form can be certified
with a document shall be entered in the Register on the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "h"
of this Law.
(42) The information referred to in Paragraph one,
Clauses 1, 2, 3, 6, 7, 9, 10, 11, 12.1, 13, and 16 of
this Section shall be entered in the Register on the parents of
the person referred to in Section 4, Paragraph one, Clause 2,
Sub-clause "h" of this Law, if the fact of birth is being
registered, the person whose marriage is being registered, or the
person who is repeatedly requesting a document confirming the
registration of the fact of his or her birth or marriage.
(43) The information referred to in Paragraph one,
Clauses 1, 2, 3, 7, 9, 10, 12.1, 13, and 16 of this
Section shall be entered in the Register on the person referred
to in Section 4, Paragraph one, Clause 2, Sub-clause "i" of this
Law.
(44) The information referred to in Paragraph one,
Clauses 1, 2, 3, 6, 7, 9, 10, 11, 12.1, 13, 16, 36 and
37 of this Section shall be entered in the Register on the person
referred to in Section 4, Paragraph one, Clause 2, Sub-clause "j"
of this Law.
(5) Information on a child of legal age shall be entered in
the Register according to the wishes of the father or the
mother.
(6) Information on the ethnicity of a person shall be entered
in the Register in conformity with the following conditions:
1) where the ethnicity of the person has been entered in a
personal identification document, a document confirming the
registration of civil status acts or has been established by a
court judgment, ethnicity of the person shall be entered in the
Register according to that indicated in one of the documents.
Where different ethnicity is indicated in several documents, the
most recent document shall prevail;
2) where information on the ethnicity of the person cannot be
entered in the Register in accordance with the procedures
referred to in Clause 1 of this Paragraph, ethnicity of the
person shall be entered in the Register according to the choice
of the person in conformity with the ethnicity record of the
direct ascending relatives in the Register, a personal
identification document, a document confirming the registration
of civil status acts or according to the limits of two
generations established in the judgment of the court;
3) where information on the ethnicity of the person cannot be
entered in the Register in accordance with the procedures
referred to in Clause 1 or 2 of this Paragraph and the person has
been recognised as a citizen of Latvia in accordance with Section
2, Paragraph one, Clause 3 of the Citizenship Law, the ethnicity
of the person shall be entered in the Register according to that
established in the relevant decision;
4) where the person has not chosen to indicate ethnicity, the
Register shall enter the indication "not selected";
5) where a person does not have information on the ethnicity
of his or her ascending relatives within the limits of two
generations, the Register shall include the indication
"unknown";
6) in case of adoption, ethnicity of the child may be updated
according to ethnicity of the adopters and his or her ascending
relatives within the limits of two generations.
[21 May 2020; 17 June 2021; 9 November 2023; 14 November
2023]
Section 12. If any of the information in the Register
is updated, the new information shall be entered without
destroying the preceding information.
Section 13. In the event of the death or change of
legal status of a person, information on that person shall be
retained in the Register.
Chapter III
Rights and Obligations of Providers and Users of Information
Section 14. (1) The persons referred to in Section 4,
Paragraph one of this Law have the obligation to provide
information on themselves for entry in the Register. Information
on a minor child or a child who is in out-of-family care or under
guardianship shall be provided by the legal representative of the
person concerned.
(2) The persons referred to in Section 4, Paragraph one,
Clause 1 of this Law shall provide information on their newborns,
their stillborns, and the children who died during birth within
two months after the birth of the child.
(3) The persons referred to in Section 4, Paragraph one,
Clause 1 and Clause 2, Sub-clause "a" of this Law shall notify
the Office of the address of their place of residence in a
foreign country, as well as other changes to the information
entered in the Register on themselves, their minor children and
persons who are under their guardianship or trusteeship if such
changes have been made in foreign authorities.
(4) A minor child of 15 to 18 years of age and a person who
has limited capacity to act has the right to provide the
information indicated in Paragraphs one and three of this Section
on himself or herself.
Section 15. The providers of information shall be
responsible for the timely provision of information to the Office
and the conformity of such information with the supporting
documents.
Section 16.
[17 June 2021]
Section 17. The information referred to in Section 11,
Paragraph one, Clause 12 of this Law on oneself may be requested
and received by a person who has attained 15 years of age or by
the lawful representative of such person.
Section 18. The information referred to in Section 11,
Paragraph one, Clause 29 of this Law may be requested and
received only by the adopted person after attaining the legal
age. Until the adopted person attains the legal age, the adopters
may request and receive such information.
Section 19. If a person finds an error or the entry of
information prohibited by this Law on himself or herself, his or
her minor children, and also on persons who are under his or her
guardianship or trusteeship in the Register, he or she has the
right to request the Office that the error be rectified, but the
prohibited information be deleted from the Register. The lawful
representative of a child also has such rights, if the child is
in a childcare institution or a foster family, as do persons with
the limited capacity to act.
Section 20. A person may receive information of the
Register on another person based on a motivated submission. The
motivation need not be indicated in the submissions if
information is being requested on the capacity to act of another
person.
Section 21. The Administration of the Saeima,
State administration institutions, and private individuals who
have been delegated State administration functions, and also
courts and the Office of the Prosecutor have the right to receive
the information specified in Section 11, Paragraph one of this
Law from the Register within the limits of the competence of the
abovementioned institutions and private individuals.
Section 22. The Office shall provide the information
entered in the Register to foreign governments, as well as
international government organisations and non-governmental
organisations in accordance with the international agreements
entered into by the Republic of Latvia or, in special cases where
such agreements have not been entered into, according to the
procedures mutually agreed upon between the Minister for Foreign
Affairs and the Minister for the Interior.
Section 23. The Cabinet shall determine the procedures
by which the Office, a local government, and a diplomatic and
consular mission of Latvia in foreign countries shall issue the
information entered in the Register.
Section 24. A State fee shall be paid for the receipt
of information from the Register. The Cabinet shall determine the
amount of the State fee, the procedures for its payment, reliefs
and exemptions, and also the cases when the State fee shall not
be repaid.
Transitional Provisions
1. With the coming into force of this Law, the Population
Register Law (Latvijas Republikas Saeimas un Ministru Kabineta
Ziņotājs, 1998, No. 19; 2002, No. 7, 21; 2005, No. 22; 2007,
No. 15; Latvijas Vēstnesis, 2010, No. 78; 2011, No. 21;
2013, No. 6, 101, 211; 2016, No. 2) is repealed.
1.1 Until making of the relevant amendments to
other laws and regulations of the Republic of Latvia, the term
"Register of Natural Persons" shall correspond to the term
"Population Register".
[21 May 2020]
2. [17 June 2021]
3. The institutions referred to in Section 2, Paragraph two,
Clauses 6, 7, 8, 9, 10, 11 and 12 of this Law shall commence to
enter and update information in the Register not later than on 1
July 2022.
[17 June 2021]
4. For a person to whom a personal identity number has been
assigned until 30 June 2017 and has not been changed in
accordance with Section 6, Paragraph three of this Law, the
personal identity number shall consist of a succession of eleven
digits of which the first six digits shall indicate the day,
month, and year of birth of the person, and the seventh digit
shall indicate the century: the digit "0" shall represent the
19th century, the digit "1" - the 20th
century, and the digit "2" - the 21st century. The
first six digits may be separated from the remaining five digits
by a hyphen.
5. Section 11, Paragraph one, Clause 31 of this Law shall come
into force concurrently with the coming into force of the law
which governs the status of the participants of World War II.
6. A local government shall commence to enter in the Register
the information on the person referred to in Section 4, Paragraph
one, Clause 2, Sub-clause "h" of this Law no later than on 1 July
2022.
[17 June 2021]
7. A diplomatic and consular mission of Latvia in foreign
countries shall commence to enter in the Register information on
the person referred to in Section 4, Paragraph one, Clause 2,
Sub-clause "e" of this Law no later than on 1 July 2022.
[17 June 2021]
8. Information on family legal relationships established under
a court ruling taken on an application submitted to a court by 30
June 2024 shall be updated in the Register by the Office at the
request of the person. After the update of this information in
the Register, the family legal relationships established under a
court ruling shall be equivalent to the partnership of persons
established by a notarial deed.
[9 November 2023]
9. Amendment to Section 4, Paragraph one, Clause 2, Sub-clause
"d" of this Law regarding the entry of information on a foreigner
in the Register of Natural Persons, if a notarial deed is made
for such person by a sworn notary of the Republic of Latvia,
shall come into force on 1 September 2025.
[14 November 2024 / The abovementioned amendment
shall be included in the wording of the Law as of 1 September
2025]
The Law shall come into force on 28 June 2021.
[21 May 2020]
The Law has been adopted by the Saeima on 14 December
2017.
President R.
Vējonis
Rīga, 31 December 2017
1 The Parliament of the Republic of
Latvia
Translation © 2025 Valsts valodas centrs (State
Language Centre)
