Procedures for Registering and Recording Reserve Soldiers and Reservists, for Conscripting Reserve Soldiers into Active Service, as Well as for Requesting and Providing Information on Reserve Soldiers and Reservists

[15 May 2018]

Issued pursuant to
Section 64, Paragraphs one
and two of the Military Service Law
and Section 13 of the Mobilisation Law

[15 May 2018]

I. General Provisions

1. This Regulation prescribes the procedures by which structural units for the record of the National Armed Forces' reserve (hereinafter - the structural unit for the record of reserve) shall:

1.1. request and receive the information necessary regarding the persons that are subject to military service record from the Population Register, State administration institutions, local governments, medical treatment institutions, and other legal persons;

1.2. conscript reserve soldiers and reservists into active service for regular or control military training;

1.3. conscript reserve soldiers and reservists into active service in case of mobilisation.

[15 May 2018]

2. [15 May 2018]

II. Procedures for Registering and Recording Reserve Soldiers and Reservists

3. The registration and record of reserve soldiers and reservists shall include the establishment of a register of reserve soldiers and reservists of the National Armed Forces (hereinafter - the Register), collection of personal data and other information on the persons subject to military service record, inclusion of such information in the Register and maintenance of the Register.

4. The Register shall include the information regarding the following persons eligible for military service:

4.1. reserve soldiers:

4.1.1. soldiers retired from the professional service (until 30 June 2002 for soldiers of active service and soldiers of rank and file service) who have successfully completed the basic training course of a soldier at the level of individual training;

4.1.2. national guardsmen whose contract on service in the National Guard has expired and who have completed the basic training course of a national guardsman at the level of individual training;

4.1.3. citizens of Latvia who have voluntarily applied for service in the reserve of the National Armed Forces and have successfully completed a specific training course;

4.1.4. youth guards who have successfully passed final examinations of a special course of the interest education programme for youth guards approved by the Minister for Defence or of national defence training, and taken the oath of a soldier;

4.2. reservists:

4.2.1. male citizens of Latvia who have attained 18 years of age;

4.2.2. female citizens of Latvia who have attained 18 years of age and have expressed the wish to be included in reservists.

[15 May 2018]

5. A unit of the National Armed Forces shall, within three working days after retirement of a soldier (national guardsman) from service, send a record card of reserve soldier to the structural unit for the record of reserve.

[19 October 2010]

5.¹ [15 May 2018]

5.² [15 May 2018]

5.³ Female citizens of Latvia who have attained 18 years of age and wish to be included into the National Armed Forces' reserve, shall submit the appropriate application to the structural unit for the record of reserve.

[1 September 2009; 15 May 2018]

5.⁴ When examining the application, the structural unit for the record of reserve shall request the institutions referred to in Paragraph 6 of this Regulation to provide the information necessary for taking a decision, and shall evaluate the compliance of the woman with the requirements for a reservist. After receipt of the necessary information, the structural unit for the record of reserve shall take the decision on the inclusion of the woman into reserve.

[1 September 2009]

6. The structural units for the record of reserve shall acquire information on the reservists to be registered in the register and information for the updating of data on the reserve soldiers and reservists registered in the register from:

6.1. the medical treatment and educational institutions;

6.2. the Population Register, the informative system of disability, the State information system of the Centre for Disease Prevention and Control, and the Punishment Register.

[15 May 2018]

7. Soldiers retired from professional service and national guardsmen retired from the service in the National Guard shall register for the record of reserve soldiers in the cases specified in the Military Service Law.

[19 October 2010]

8. After registration the structural unit for the record of reserve shall issue a mobilisation assignment to the reserve soldier.

9. The mobilisation assignment shall indicate personal data of a reserve soldier, the unit in which the reserve soldier has been included for service into reserve and will perform active service in the event of mobilisation, behaviour of the reserve soldier in the event of mobilisation if the reserve soldier has not received a mobilisation summons, as well as liability for avoiding mobilisation laid down in the law.

[15 May 2018]

10. [15 May 2018]

11. [15 May 2018]

12. Reserve soldiers and reservists shall be removed from the military service record in the cases specified in the Military Service Law. When removing a reserve soldier or reservist from the military service record, he or she shall be excluded from the register.

III. Procedures for Requesting and Providing Information

13. Information on all male citizens of Latvia who have attained 18 years of age (if necessary, on individual reservists and reserve soldiers) shall be requested by the structural units for the record of reserve from the institutions and registers referred to in Sub-paragraphs 6.1 and 6.2 of this Regulation in printed or electronic form through the integrated State information system. Medical treatment institutions and the State information system of the Centre for Disease Prevention and Control shall be requested to provide information on the state of health in order to determine the possible restrictions on the performance of military service, educational institutions - information on the acquired education, the Population Register - address of the declared place of residence, the list of naturalised citizens, information on the change of surname or identity, as well as information on the deceased citizens, the informative system of disability - information on the disability of a citizen, the Punishment Register - information on convictions.

[8 May 2012; 15 May 2018]

14. When requesting information for the purpose of identifying the range of persons or information on a specific person, the request shall indicate the content and amount of the necessary information.

15. The structural units for the record of reserve shall, on a regular basis - once a year, request information on all male citizens of Latvia who have attained 18 years of age. Information on individual reserve soldiers and reservists shall be requested when necessary.

16. The State and local government authorities, medical treatment and educational institutions shall, according to their competence and upon a request of the structural unit for the record of reserve, prepare information in printed form (or electronically) and submit (or send) it to the structural unit for the record of reserve within 15 days (if the information does not require additional processing) or within 30 days (if the information requires additional processing).

IV. Procedures for the Conscription of Reserve Soldiers into Active Service for Regular or Control Military Training

[15 May 2018]

17. Conscription of reserve soldiers into active service for regular or control military training shall include the following:

17.1. the development of a plan for the conscription of reserve soldiers for regular or control military training (hereinafter - the plan);

17.2. the informing of reserve soldiers of the planned regular or control military training;

17.3. the conscription of reserve soldiers into active service for regular or control military training.

18. The plan shall indicate the planned training and the number of reserve soldiers to be conscripted for the training, the time and place for the training activities, the person responsible for the organisation and process of the training, as well as the financial resources necessary for the training.

19. The plan shall be developed for five years. The plan for the first year shall be developed in detail, while for the next four years - generally. The plan shall be developed by the superior officer of the Joint Headquarters of the National Armed Forces or his or her authorised official, and approved by the Commander of the National Armed Forces.

[15 May 2018]

20. When conscripting reserve soldiers into active military service for the planned regular or control military training, an order of the Commander of the National Armed Forces shall be issued each time. The order shall be prepared by the structural unit for the record of reserve and submitted to the Commander of the National Armed Forces for signing. The following shall be indicated in the order:

20.1. the place and time when training will take place;

20.2. the number of reserve soldiers to be conscripted;

20.3. the list of reserve soldiers (indicating the service rank, the given name, surname, personal identity number, and time of conscription) in accordance with Section 66 of the Military Service Law.

[15 May 2018]

21. Reserve soldiers shall be informed of conscription for regular or control military training at least six months before the planned training by sending a summons to the official electronic address or, if there are objective obstacles for the use of the official electronic address, by sending the summons by mail in a registered letter, or issuing it to the person to be conscripted against a signature. If the reserve soldier is conscripted, with his or her consent or with the consent of his or her employer, to control training in between military training, the summons shall be sent not later than one month before the planned training.

[15 May 2018 / See Paragraph 41]

22. The letter and summons shall be prepared (drawn up) and issued (sent) by the structural unit for the record of reserve.

[19 October 2010]

23. Upon receipt of the conscription summons (but not later than a month before the conscription into active service) a reserve soldier shall notify his or her employer of the planned conscription into active service.

24. An employer, for whom a reserve soldier to be conscripted for regular or control military training works, shall release the relevant employee from work for the period of health examination. After the employee presents a summons (but not later than 24 hours before the time indicated in the summons when he or she should arrive for regular or control military training) the employer shall grant the employee an unpaid leave for the period of military training.

25. The educational institution where the reserve soldier to be conscripted for regular or control military training studies shall:

25.1. release the relevant student from studies for the period of health examination;

25.2. not later than within 24 hours after receipt of the information about the conscription of the student, change the time of examinations and other deadlines set for the fulfilment of study tasks during the period of conscription by preserving the right to continue studies and the paid tuition fee;

25.3. after return from the regular or control military training provide a possibility for the student to continue his or her studies in the same status.

26. A reserve soldier to be conscripted into active service shall arrive for regular or control military training at the place indicated in the summons by taking with him or her the following:

26.1. [15 May 2018];

26.2. a personal identification document;

26.3. the soldier identification document;

26.4. the driver's licence (if any);

26.5. the passport of immunisation (if any), as well as the medical documents attesting to health disorders (for example, extracts, examinations);

26.6. the information about the account (account number, bank) to which the compensation for the period of military training is to be transferred to the reserve soldier.

[29 September 2015; 15 May 2018]

27. The Logistics Command of the National Armed Forces shall, 15 to 30 days before the conscription of a reserve soldier, ensure an examination of the state of health of the reserve soldier to be conscripted for regular or control military training. The Logistics Command of the National Armed Forces shall coordinate the day and place for the examination of the state of health of the reserve soldier with the structural unit for the record of reserve.

28. The structural unit for the record of reserve shall request medical treatment institutions to provide written information on the state of health of the reserve soldiers who are conscripted for regular or control military training.

29. The structural unit for the record of reserve shall provide the Logistics Command of the National Armed Forces with the information at its disposal on the state of health of a reserve soldier (if the reserve soldier has been assigned to the examination of the state of health).

30. The structural unit for the record of reserve shall inform the reserve soldier to be conscripted for regular or control military training of the place and time determined for the examination of his or her state of health in writing not later than 10 calendar days before the determined examination.

31. [15 May 2018]

V. Procedures for Conscripting Reserve Soldiers and Reservists into Active Service in Case of Mobilisation

[15 May 2018]

32. In case of mobilisation:

32.1. reserve soldiers shall be informed of the conscription into active service by sending the mobilisation summons (Annex) to the official electronic address or, if there are objective obstacles for the use of the official electronic address, by sending the mobilisation summons by mail in a registered letter, or issuing it in person against a signature;

32.2. reservists shall be informed of the conscription into active service by sending the mobilisation summons to the official electronic address or, if they do not have an activated account of the official electronic address, by sending the mobilisation summons by mail in a registered letter, or issuing it in person against a signature;

32.3. in addition to that referred to in Sub-paragraphs 32.1 and 32.2 of this Regulation, reserve soldiers and reservists shall be informed of the conscription into active service by using radio, television, and other mass media.

[15 May 2018 / See Paragraph 41]

33. The structural unit for the record of reserve of the National Armed Forces shall prepare the mobilisation summonses in accordance with the procedures stipulated by the Minister for Defence and send (issue) them to:

33.1. reserve soldiers - not later than 48 hours before the time indicated in the mobilisation summons when they should arrive at the mobilisation point (a specially equipped place where the health of the reserve soldiers and reservists to be mobilised is examined, they are provided with food, as well as equipment and soldier certificates are issued to them);

33.2. reservists - not later than 72 hours before the time indicated in the mobilisation summons when they should arrived at the mobilisation point.

[15 May 2018]

34. A reserve soldier or a reservist shall:

34.1. not later than 24 hours after receipt of the mobilisation summons, warn the employer or the educational institution about the conscription into active service;

34.2. arrive at the indicated mobilisation point at the time indicated in the mobilisation summons.

[15 May 2018]

35. The employer with which the reserve soldier or reservist to be conscripted into active service is employed shall:

35.1. within 24 hours after receipt of information regarding mobilisation of the employee, on the basis of a leave request of the employee, release the relevant employee from work without preservation of the work remuneration;

35.2. after demobilisation renew employment legal relationships with the employee, ensuring work to him or her in the previous or equivalent position.

[15 May 2018]

36. The educational institution in which the reserve soldier or reservist to be conscripted into active service is studying shall:

36.1. within 24 hours after receipt of information regarding mobilisation of the educatee, postpone the time periods specified for taking of tests and fulfilment of other study tasks for the term of mobilisation, retaining the study fee paid and the right to continue studies after demobilisation;

36.2. after demobilisation ensure the possibilities for the educatee to continue studies in the same status.

[15 May 2018]

37. The reserve soldier or reservist to be conscripted into active service shall arrive at the mobilisation point, taking with him or her:

37.1. a personal identification document;

37.2. the soldier identification document (if any);

37.3. the driver's licence (if any);

37.4. the passport of immunisation (if any);

37.5. the application for the transfer of the service remuneration, indicating the details of the account.

[15 May 2018]

38. Circumstances caused by an accident or a natural disaster that affect the reserve soldier or reservist directly and have been certified by the local government or a police department in writing, or an illness which has been certified by a physician in writing shall be deemed as justifying reasons due to which the reserve soldier or reservist has not arrived at the mobilisation point indicated in the mobilisation summons.

[15 May 2018]

39. If the reserve soldier or reservist who has received the mobilisation summons cannot arrive at the mobilisation point at the time indicated in the mobilisation summons, he or she or his or her relatives shall inform the structural unit for the record of reserve of the National Armed Forces of the reasons for the failure to arrive by arriving in person, phone or using electronic means of communication.

[15 May 2018]

40. The person to be conscripted who has arrived at the mobilisation point indicated in the mobilisation summons shall be included in active service after health examination, equipping, and taking the oath of a soldier (if the oath has not been previously taken).

[15 May 2018]

VI. Closing Provision

[15 May 2018]

41. The requirements referred to in Paragraph 21 and Sub-paragraph 32.1 of this Regulation in relation to sending of summons to the official electronic address of the reserve soldier shall be applied from 1 February 2019.

[15 May 2018]

Prime Minister A. Kalvītis

Acting for the Minister for Defence -
Minister for Finance O. Spurdziņš

Annex
Cabinet Regulation No. 779
20 October 2007

Sample Mobilisation Summons

[15 May 2018]

Page 1 of the summons

Page 2 of the summons

Translation © 2018 Valsts valodas centrs (State Language Centre)