Republic of Latvia

Cabinet
Regulation No. 57
Adopted 23 January 2024

Regulations Regarding the Register of Prohibitions to Exit and Removal of Persons

Issued pursuant to Section 12.², Paragraph five of the law On Police
and Section 18.¹, Paragraph seven of the National Security Law

I. General Provisions

1. The Regulation prescribes the scope of information to be included in the Register of Prohibitions to Exit and Removal of Persons (hereinafter - the Register) on the person and vulnerable person regarding whom the decision on the prohibition to exit from the Republic of Latvia has been taken and on the child in relation to whom a court has taken the decision to prohibit to remove him or her from the country (hereinafter - the decision), and also the procedures for including such information, its storage periods, deletion procedures, and the authorities to be granted access to the information included in the Register.

2. The information shall be included in the Register to prevent the exit or removal from the country of the person regarding whom a relevant decision has been taken.

3. The Register is a subsystem of the State information system Integrated Interior Information System.

4. The information in the Register shall be used and processed in the online data transmission mode.

5. The Information Centre of the Ministry of the Interior shall be the manager of the Register (hereinafter - the manager of the Register). The manager of the Register shall grant the register user's rights on the basis of a request of the head of authority and also shall ensure the cancellation of the user's rights.

II. Information to be Included in the Register and the Procedures for the Inclusion of Information

6. The State Police shall include the information in the Register immediately after:

6.1. the decision of the employee authorised by the Chief of the State Police has come into force, prohibiting a vulnerable person from exiting from the Republic of Latvia;

6.2. the court decision to prohibit to remove a child from the Republic of Latvia has been received.

7. The Office of Citizenship and Migration Affairs shall include the information in the Register not later than within the following working day after receiving information from the Minister for the Interior on the person regarding whom the decision on the prohibition to exit from the Republic of Latvia has been taken.

8. If it becomes known that the information included in the Register must be corrected or deleted before the expiry of the term specified in the decision, this shall be done by the institution that has included the information in the Register not later than within the next working day.

9. The following information shall be included in the Register:

9.1. on a person:

9.1.1. the original form of the given name (names) transliterated in the Latin alphabet;

9.1.2. the original form of the surname (surnames) transliterated in the Latin alphabet;

9.1.3. the personal identity number (if known);

9.1.4. the date of birth if the personal identity number is unknown or does not contain information on the person's date of birth;

9.1.5. the place of birth (if known);

9.1.6. the person's sex;

9.1.7. the person's nationality and type thereof (if known);

9.2. on a decision:

9.2.1. the date of taking the decision and its number;

9.2.2. the date from which the person is subject to the prohibition to exit from the country;

9.2.3. the date until which the person is subject to the prohibition to exit from the country;

9.2.4. the date from which it is prohibited to remove the child from the country;

9.2.5. the date until which it is prohibited to remove the child from the country;

9.2.6. the official who took the decision;

9.2.7. the grounds for taking the decision, specifying the category:

9.2.7.1. a child at risk of becoming a victim of human trafficking;

9.2.7.2. a child at risk of gender-based violence;

9.2.7.3. a child at risk of becoming a victim or being involved in terrorist offences;

9.2.7.4. a child at risk of abduction if the abduction is performed by one of the parents, a family member, or guardian;

9.2.7.5. a child at risk of being involved in an armed conflict, terrorist activities, or other activities outside the Republic of Latvia as a result of which there are sufficient grounds for assuming that the person will endanger national security of the Republic of Latvia after his or her return;

9.2.7.6. a child planning of being involved in an armed conflict, terrorist activities, or other activities outside the Republic of Latvia as a result of which there are sufficient grounds for assuming that the person will endanger national security of the Republic of Latvia after his or her return;

9.2.7.7. a person of legal age at risk of becoming a victim of human trafficking;

9.2.7.8. a person of legal age at risk of gender-based violence;

9.2.7.9. a person of legal age at risk of being involved in an armed conflict, terrorist activities, or other activities outside the Republic of Latvia as a result of which there are sufficient grounds for assuming that the person will endanger national security of the Republic of Latvia after his or her return;

9.2.7.10. a person of legal age planning of being involved in an armed conflict, terrorist activities, or other activities outside the Republic of Latvia as a result of which there are sufficient grounds for assuming that the person will endanger national security of the Republic of Latvia after his or her return.

10. The following information shall be additionally included in the Register (if known):

10.1. the facial image (the latest one if available);

10.2. the content of the decision on a person who has been granted the rights of a guardian or trustee (or an image of the decision attached);

10.3. all relevant medical information (e.g. information on significant health issues of the person, the name of required medications);

10.4. the information on the desirable actions (e.g. to protect and bring to a safe place or detain) when identifying the person;

10.5. the information on the person's movement route or destination.

III. Authorities to which Access to the Information Included in the Register shall be Granted, Procedures for Granting and Cancellation Thereof

11. Access to the information included in the Register shall, within the scope of the competence specified in laws and regulations, be granted to the following authorities:

11.1. the State Police;

11.2. State security institutions;

11.3. the State Border Guard;

11.4. the Office of Citizenship and Migration Affairs.

12. Other State administration institutions, courts, and units of the Office of the Prosecutor shall, upon approaching the manager of the Register, have the right to receive the information referred to in Paragraphs 9 and 10 of this Regulation from the Register according to the scope of the competence of the abovementioned institutions.

13. The manager of the Register shall grant the register user's rights on the basis of a request of the head of authority if:

13.1. the authority is entitled to access the information included in the Register in conformity with Paragraphs 11 and 12 of this Regulation;

13.2. the request for grating the user's rights includes all the required information:

13.2.1. the user's given name, surname;

13.2.2. the authority represented by the user, its unit, and the position;

13.2.3. the user's telephone and e-mail address;

13.2.4. the user's computer IP address.

14. The manager of the Register shall cancel the user's rights:

14.1. based on the request of the head of authority;

14.2. if the user has not logged into the system within two months from the date of creating the user credentials;

14.3. if it is established that the user credentials are used by a user who has not been granted the user credentials.

15. The manager of the Register shall cancel the access rights granted to the register user immediately, but not later than on the next working day after the occurrence of the conditions referred to in Paragraph 14 of this Regulation or after receiving information on them.

IV. Information Storage Periods and Deletion Procedures

16. The information referred to in Paragraphs 9 and 10 of this Regulation shall be stored in the Register for a period during which a person or vulnerable person is subject to the prohibition to exit from the Republic of Latvia as specified in the decision or during which the court has imposed the prohibition to remove a child from the country.

17. Upon expiry of the period specified in the decision on the prohibition to exit from the Republic of Latvia or to remove a child from the country or if the decision is revoked, the information included in the Register shall be deleted automatically, but not later than within 24 hours.

18. One month prior to setting in of the term for the deletion of information, the Register shall automatically send a corresponding notification to the authority which included the information in the Register.

19. If the authority has received the notification referred to in Paragraph 18 of this Regulation, it shall immediately inform the authority or the official competent to take the relevant decision on maintaining the information in the Register.

Prime Minister E. Siliņa

Minister for the Interior R. Kozlovskis

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Translation © 2025 Valsts valodas centrs (State Language Centre)