Regulations Regarding the Consular Register

Issued pursuant to
Section 14 of the Law on Consular Assistance
and Consular Services

1. This Regulation prescribes the amount of information to be included in the consular register (hereinafter - the register) and the procedures for including such information, as well as the procedures by which the Ministry of Foreign Affairs shall use the information contained in the register to provide consular assistance.

2. Citizens and non-citizens of Latvia, persons recognised as stateless persons in Latvia, as well as the persons to whom the status of refugee or alternative status in Latvia has been granted who are staying or intend to stay in a foreign country for a period not exceeding three months (hereinafter - the persons), shall provide information on a voluntary basis into the register, using the e-service in the joint State service portal www.latvija.lv (hereinafter - the portal) or other online tool offered by the Ministry of Foreign Affairs.

3. The following information shall be indicated in the register:

3.1. regarding the person:

3.1.1. name;

3.1.2. surname;

3.1.3. personal identity number;

3.1.4. country of residence;

3.1.5. address of the place of residence;

3.1.6. telephone number and e-mail address;

3.2. regarding the contact person in case of an emergency:

3.2.1. name;

3.2.2. surname;

3.2.3. country of residence;

3.2.4. address of the place of residence;

3.2.5. telephone number and e-mail address;

3.3. regarding the planned stay in a foreign country (travel information):

3.3.1. country;

3.3.2. planned duration of stay in a foreign country;

3.3.3. planned accommodation or address in a foreign country;

3.3.4. insurance merchant;

3.4. regarding the person who will stay in a foreign country together with the person submitting the information (information regarding a co-traveller):

3.4.1. name;

3.4.2. surname;

3.4.3. personal identity number;

3.4.4. country of residence;

3.4.5. address of the place of residence;

3.4.6. telephone number and e-mail address;

3.5. regarding the travel contact person (for example, one of the parents, a lawful representative, a tour leader, the travel or journey organiser, an employee of the tour operator):

3.5.1. name;

3.5.2. surname;

3.5.3. country of residence;

3.5.4. address of the place of residence;

3.5.5. telephone number and e-mail address;

3.5.6. the consent of the travel contact person to receive information (for example, regarding an emergency situation);

3.6. notes (other information related to the planned stay in a foreign country).

4. The person may omit the information referred to in Sub-paragraphs 3.1.4, 3.1.5, 3.2, 3.3.3, 3.3.4, 3.4, 3.5, and 3.6 of this Regulation.

5. The person who has submitted information to the register may make amendments thereto or delete it. The persons referred to in Sub-paragraphs 3.2, 3.4, and 3.5 of this Regulation may request that the Ministry of Foreign Affairs make amendments to the information related to them in the register, or delete it.

6. In order to organise and provide consular assistance in connection with information received regarding an emergency situation in a foreign country or the whereabouts of a person in an emergency situation in a foreign country, a consular officer shall:

6.1. examine the information included in the register regarding the whereabouts of a person in a foreign country;

6.2. communicate with the person or the indicated contact person in order to ascertain the extent of the consular assistance required;

6.3. perform the necessary actions for the provision of consular assistance.

7. Consular officers shall use the information included in the register in accordance with the purpose and procedures referred to in Paragraph 6 of this Regulation. Consular assistance shall be provided in observance of international agreements, the Law on Consular Assistance and Consular Services, the procedures specified by the Ministry of Foreign Affairs, and other laws and regulations.

8. The Ministry of Foreign Affairs shall store the information regarding the temporary stay of a person in a foreign country for not less than one month after the specified date of the end of the stay and shall delete it not later than three months after the expiry of the term for the storage of the abovementioned information.

Acting for the Prime Minister,
Minister for Finance Dana Reizniece-Ozola

Minister for Foreign Affairs Edgars Rinkēvičs

Translation © 2019 Valsts valodas centrs (State Language Centre)