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Teksta versija
LEGAL ACTS OF THE REPUBLIC OF LATVIA
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The translation of this document is outdated.
Translation validity: 18.09.2013.–30.06.2016.
Amendments not included: 21.06.2016., 21.08.2018.

Republic of Latvia

Cabinet
Regulation No.761
Adopted 3 September 2013

Regulations on Registers of Civil Status Documents

Issued pursuant to
Law On Registration of Civil Status Documents
Section 3, Paragraph six, Section 7, Paragraph three, and Section 19, Paragraph five

I. General Provisions

1. This Regulation prescribes the following for civil status documents (entering into marriage, fact of birth or death):

1.1. procedures for registration;

1.2. samples of entries in the registers;

1.3. information to be included in an entry in the register;

1.4. procedures for storage, updating (correcting, supplementing or cancelling) of entries in the register and renewal thereof;

1.5. procedures for issuing information and the extent thereof;

1.6. samples of documents that shall be submitted for registration of civil status documents;

1.7. samples of documents that shall be submitted based on entries in the registers.

2. A civil status document shall be registered by a local government General Registry office (hereinafter - the General Registry office) or a diplomatic and consular representation of the Republic of Latvia in a foreign state (hereinafter - the representation) pursuant to exceptions determined in the Law On Registration of Civil Status Documents.

3. Entering into marriage, registration of the fact of birth or death shall not be organised in the same premises at the same time.

4. A civil status document shall be registered, updated or renewed, and an entry in the register of civil status document (hereinafter - the entry in the register) shall be included in the Information System for Registration of Civil Status Documents (hereinafter - the unified register of civil status documents). An entry in the register that has been drawn up before commencement of the operation of the unified register of civil status documents shall be considered as a historical entry in the register.

5. A General Registry office, representation and the Ministry of Justice before inclusion of information in the unified register of civil status documents and before repeated issuing of a document certifying registration of a civil status document, shall verify the provided information with the Population Register and in the unified register of civil status documents.

6. Inclusion of the information in the unified register of civil status documents shall be commenced by entering the personal identity number. After entering the personal identity number, the information regarding the person is taken over from the Population Register to the unified register of civil status documents. If information regarding the person is not included in the Population Register, such information shall be included in the unified register of civil status documents in accordance with the personal identification document or historical entry in the register.

7. A person's given name (names) and surname shall be included in the register in the official language in accordance with the laws and regulations regarding spelling and use of the person's names in Latvian, their reproduction (also representing the original form of the foreign language in transliteration of the Roman alphabet), alignment and identification.

8. If information regarding a foreigner needs to be included in an entry in the register, person's names shall be reproduced in accordance with Paragraph 7 of this Regulation. Should a person have such wish, the given name and surname of a foreigner may be included in the entry in the register, by representing the original form of the foreign language in transliteration of the Roman alphabet, according to a personal identification document of the foreigner.

9. Information regarding the given name and surname of a person of legal age shall be included in the unified register of civil status documents in accordance with the historical entry in the register.

10. Information regarding a person who is deaf, dumb, deaf and dumb, illiterate or unable to sign, shall be included in the entry in the register in the presence of a person who is able to communicate with such person, and who with his/her signature certifies that the information included in the entry in the register corresponds to the will of the abovementioned person. A note thereof shall be made in the section of notes of the entry in the register. Such procedures shall be applied also in the event the person who is deaf, dumb, deaf and dumb, illiterate or unable to sign, is a declarant of the civil status document.

11. The latest current information according to the historical entry in the register shall be included in the unified register of civil status documents.

12. Upon including information regarding a historical entry in the register in the unified register of civil status documents and issuing a certificate or statement from the register of civil status documents, the registration institution shall be indicated in accordance with the historical entry in the register. Place names (the place of birth of the newborn, the place of birth of the spouses and place of birth and death of the deceased person) shall be indicated in accordance with the administrative territorial division at the moment of repeated issuing of a document. If this is not possible due to changes in administrative territorial division, the place names shall be indicated in accordance with the territorial division that existed on the date of drawing up of the entry in the register.

13. Should a General Registry office or representation consider that additional information should be included in an entry in the register, it shall be done in the section for notes.

14. The information included in the entry in the register shall be read out to the declarant of the civil status document.

15. Information included in the unified register of civil status documents may be corrected without drawing up an opinion only at the date of inclusion thereof. Later an entry in the register may be corrected in accordance with the procedures laid down in Chapter IX of this Regulation.

16. Each entry to the register shall have a separate numbering within the framework of the calendar year.

17. A computer print-out of an entry in the register of civil status documents (hereinafter - the print-out), a certificate regarding registration of civil status documents that conforms to the requirements of the specifications referred to in Annex 1, or a statement regarding registration of civil status documents shall be printed out after inclusion of information in the unified register of civil status documents. The abovementioned documents (except in the case where a document certifying registration of civil status documents shall be issued compulsory) shall be issued to the persons indicated in the Law On Registration of Civil Status Documents, upon a request. A statement regarding registration of civil status documents may be issued with a secure electronic signature.

18. The scope of information that shall be issued from the unified register of civil status documents shall be determined in the print-out and certificate. If a person wishes to obtain additional information other than specified in the print-out and certificate, a statement shall be issued from the unified register of civil status documents.

19. The Ministry of Justice shall issue blank forms for marriage certificates to the persons authorised by denomination management, by issuing a warrant (Annex 2). The authorised person shall verify the number of blank forms for marriage certificates, series and numbers at the moment of receipt thereof. The denomination management shall hand over the received blank forms for marriages certificates to ministers.

20. The denomination management shall be responsible for registration, storage and use of the blank forms of marriage certificates.

21. In case blank forms of marriage certificates are lost, the denomination management shall immediately inform the State Police and the Ministry of Justice thereof, indicating the number of blank forms, their series, numbers and circumstances under which they were lost.

22. Upon examining a file of updating, correcting or supplementing an entry in the register, the General Registry office after complete clarifying all the circumstances shall provide its opinion. If the opinion is positive, all the information that shall be updated, corrected or supplemented shall be indicated in this opinion. If the opinion is negative, the reason for refusal and appeal procedures shall be indicated in the opinion.

23. The nomenclature of a General Registry office shall be developed according to the sample nomenclature developed by the Ministry of Justice.

24. A General Registry office each year by 10 January and 10 July, and a representation - by 15 January and 15 July shall submit to the Ministry of Justice a report regarding the civil status documents registered during a half-year (Annex 3).

25. The denomination management each year by 10 January and 10 July shall submit to the Ministry of Justice a report regarding the use of the blank forms of marriage certificates.

II. Registration of Marriage

26. In order to conclude marriage in a General Registry office, in a representation or by a minister, persons who wish to conclude marriage shall submit to a General Registry office or representation a joint submission of a specific sample (Annex 4), and other documents required for entering into marriage for verification of the documents.

27. A representation shall accept submissions only from Latvian citizens and Latvian non-citizens residing in a foreign state.

28. The responsible person of a General Registry office or representation shall acquaint the persons with the norms of the Civil Law which establish the procedures for entering into marriage, and with impediments to entering into marriage.

29. The responsible person of a General Registry office or representation shall compare the information indicated in the submission with the documents presented and submitted by the persons.

30. If documents required for entering into marriage issued by foreign institutions are submitted to a General Registry office or representation, the state which issued the document, and also the date of issue, shall be indicated in the entry in the register.

31. Declaration on the marital status for entering into marriage in the Republic of Latvia (Annex 5) of a person who has been granted the status of a stateless person, a refugee or an alternative status in the Republic of Latvia, and also information regarding a document that grants the person the right to reside in the Republic of Latvia, and also the term of validity thereof, shall be indicated on the section for notes of the entry in the register.

32. If besides citizenship of the Republic of Latvia a person has also citizenship of another state, a document on marital status issued by the competent authority of the other state shall also be submitted for entering into marriage in the Republic of Latvia. Information regarding the person's citizenship shall be indicated in the section for notes of the entry in the register.

33. The document on marital status issued by the competent authority of a foreign state for entering into marriage in Latvia shall be valid for six months after the day of the issue thereof, unless a shorter term of validity has been indicated in the document.

34. If a person wishes to conclude marriage with a person with disabilities, a request for submitting the submission outside the premises of a General Registry office shall be submitted to the General Registry office according to the place of location of the person with disabilities. The request shall include information regarding the persons wishing to conclude marriage (given name, surname, personal identity number) and shall be accompanied by an opinion issued by a medical treatment institution stating that the person with disabilities is not transportable.

35. The persons shall agree with the responsible person of a General Registry office or representation regarding the time (day and hour) and place for entering into marriage.

36. If necessary, the time and place for entering into marriage may be changed.

37. If persons wish to conclude marriage in another General Registry office, representation or by a minister, the General Registry office or representation in which the submission regarding entering into marriage was submitted shall issue a statement regarding verification of the documents necessary for entering into marriage (Annex 6). The submission shall be retained in the General Registry office or representation, where it was submitted, but the statement - in the General Registry office, representation or by a minister where marriage was concluded.

38. If the marriage is not concluded within six months after receipt of the submission, and the persons still wish to conclude marriage, the submission shall be submitted repeatedly.

39. Marriage shall be registered in a representation, General Registry office or another place suitable for entering into marriage, located within the administrative territory of a local government, or by a minister.

40. A person with disabilities, who based on an opinion of a medical treatment institution is not transportable, shall register marriage in the presence of a medical practitioner in accordance with the place of location of the person with disabilities.

41. If marriage is registered outside the premises of a General Registry office, the place for entering into marriage shall be indicated in the section for notes of the entry in the register. When registering marriage in the case abovementioned in Paragraph 34 of this Regulation, information regarding the submitter of the request referred to in Paragraph 34 of this Regulation (given name, surname, personal identity number) and date of submission of the request shall be indicated in the section for notes of the entry in the register.

42. Upon concluding marriage with a foreigner and obtaining the surname of the spouse, should a person have such wish, the original form of the chosen surname may be indicated in the entry of the register in transliteration of the Roman alphabet. The original form of the surname in transliteration of the Roman alphabet shall be included in the entry in the register according to a personal identification document of the foreigner (the second spouse).

43. After inclusion of the information in the unified register of civil status documents, a print-out shall be printed (Annex 7). It shall be signed by the persons referred to in the Law On Registration of Civil Status Documents.

44. After entering into marriage a marriage certificate shall be issued:

44.1. by a General registry office or representation (Annex 8);

44.2. by a minister (Annex 9).

45. If, upon concluding marriage outside the premises of the General Registry office or in the premises of the General Registry office, it is technically not possible to include the information in the unified register of civil status documents, a protocol regarding entering into marriage shall be completed (Annex 10). The protocol shall be signed by both spouses, witnesses and an official of a General Registry office. The protocol shall be approved with a seal with the State coat of arms.

46. The protocol shall be retained at the General Registry office, where the marriage was registered.

47. Information regarding the concluded marriage shall be included in the unified register of civil status documents no later than on the next working day after drawing up of the protocol. After making an entry in the marriage register a marriage certificate shall be issued to the spouses or sent by postal mail if such request has been made.

48. Upon receiving a notice of a minister regarding the marriage concluded, the General Registry office shall include the relevant information in the unified register of civil status documents. The given name, surname of the minister, and the date of receipt of the notice shall be included in the section for notes of the entry in the register. If the notice of the minister is inaccurate or erroneous, the information shall not be included in the unified register of civil status documents, but the notice of the minister shall be immediately sent back to be corrected or supplemented.

III. Registration of Marriage at a Place of Imprisonment

49. A marriage can be registered at a place of imprisonment by an official of the General Registry office in the territory of which the place of imprisonment is located, or by a minster. An official of other General Registry office may register marriage, if:

49.1. the person has entered the place of imprisonment after the submission was submitted to a General Registry office;

49.2. the prisoner has been transferred to another place of imprisonment;

49.3. prisoners wish that marriage was registered by an official of the General Registry office, in the operational territory of which the place of imprisonment of the other prisoner is located.

50. A submission regarding entering into marriage (Annex 11) and the documents required for entering into marriage (except documents held by the administration of the place of imprisonment) shall be presented by the person, who wishes to conclude marriage with a prisoner. If the person does not have the necessary documents for entering into marriage or if both persons are in imprisonment, the documents shall be requested from State and local government institutions with mediation of an authorised person or the administration of the place of imprisonment. The submission shall be submitted to the General Registry office in the operational territory of which the place of imprisonment is located.

51. A General Registry office shall issue the person a statement regarding verification of the documents required for entering into marriage (Annex 12) for submission to a minister or another General Registry office in the cases referred to in Sub-paragraph 49.1, 49.2 and 49.3 of this Regulation.

52. The administration of the place of imprisonment shall ensure safety of the officials of a General Registry office and participants to entering into marriage, as well as entering into marriage at the set time and in suitable premises of the place of imprisonment.

53. Upon concluding marriage, an entry shall be made in the protocol regarding entering into marriage at a place of imprisonment (Annex 13). The protocol shall be signed by both spouses, witnesses and an official of a General Registry office. The protocol shall be approved with a seal with the State coat of arms.

54. An official of a General Registry office, based on the protocol regarding entering into marriage at a place of imprisonment shall enter the information regarding entering into marriage in the unified register of civil status documents no later than in the next working day after entering into marriage. A marriage certificate shall be issued in person or at request of the spouses - sent by postal mail to an address indicated. A General Registry office shall send a copy of the marriage certificate to the respective place of imprisonment for inclusion in the prisoner's file.

55. All expenditure related to entering into marriage shall be covered by the persons wishing to conclude marriage.

56. A person who wishes to conclude marriage with a prisoner shall submit to a General Registry office a completed submission, indicating all the necessary information, with the exception of the information regarding the other person who is at the place of imprisonment, and present the documents required for entering into marriage.

57. An official of the General Registry office shall compare the information indicated in the submission with the presented documents, certify it with his/her signature and a seal with the State coat of arms, and issue it to the person who wishes to conclude marriage with a prisoner.

58. The person who wishes to conclude marriage with a prisoner shall send the submission to the administration to the place of imprisonment by postal mail or submit in person. It shall be indicated in the submission whether the person wishes to receive the completed submission by postal mail or in person.

59. The administration of the place of imprisonment shall hand over the received submission to the prisoner. The abovementioned person shall complete the submission, indicating information regarding himself/herself, and append the documents required for entering into marriage.

60. The head of the place of imprisonment shall certify the signature of the prisoner with a signature and seal. The submission and the required documents for entering into marriage shall be issued in person or sent by postal mail to the person who wishes to conclude marriage with a prisoner.

61. An official of a General Registry office shall, upon receipt of a submission or statement regarding verification of the documents required for entering into marriage, or a minister upon receipt of a statement regarding verification of the documents required for entering into marriage, shall agree with the administration of the place of imprisonment and the person who wishes to conclude marriage with a prisoner regarding the day and time for entering into marriage.

62. If both persons who wish to conclude marriage are in prison, they shall inform the administration of the place of imprisonment in writing about their wish to conclude marriage.

63. The administrations of the places of imprisonment shall agree in which place of imprisonment marriage will be concluded.

64. A representative of the administration of the place of imprisonment where marriage will be concluded shall provide the prisoner with the blank form of the submission.

65. The prisoner shall indicate the information regarding himself/herself in the blank form of the submission, and append the documents required for entering into marriage.

66. The head of the place of imprisonment shall certify the signature of the prisoner with a signature and seal, and send the submission together with the documents required for entering into marriage to the administration of the place of imprisonment of the other prisoner.

67. The prisoner in the other place of imprisonment shall indicate information regarding himself/herself in the blank form of the submission, and append the documents required for entering into marriage. The head of the place of imprisonment shall certify the signature of the prisoner with a signature and seal, and send the submission together with the documents required for entering into marriage to the General Registry office in the territory of which marriage will be concluded.

68. If marriage is concluded by a minister or officials of other General Registry office, the administration of the place of imprisonment upon a request of the person shall require the General Registry office to issue a statement regarding verification of the documents required for entering into marriage for sending it to a minister or the other General Registry office.

69. An official of the General Registry office, upon receipt of a submission or statement regarding verification of the documents required for entering into marriage, or a minister upon receipt of a statement regarding verification of the documents required for entering into marriage, shall agree with the administration of the place of imprisonment about the day and time for entering into marriage of the prisoners.

IV. Registration of the Fact of the Birth

70. Upon notifying regarding the birth of a child, a medical certificate issued by a medical treatment institution or a medical practitioner that confirms the fact of the birth, sex of the child, place and time of the birth, given name and surname of the mother (hereinafter - a medical certificate that confirms the fact of the birth), or other document issued by a medical treatment institution or a medical practitioner that confirms the fact that a woman has given the birth and contains information regarding the sex of the child and the probable time of the birth, shall be submitted to a General Registry office or representation.

71. If the fact of the birth of a child is notified more than a month after the birth of the child, a General Registry office or representation shall register it based on the following documents:

71.1. a submission by the father or mother or both parents, or other interested persons notifying regarding the birth of a child, ascertaining the circumstances of delay;

71.2. a medical certificate certifying the fact of the birth, or a document issued by a medical treatment institution or a medical practitioner regarding the sex of the child and the probable time of the birth.

72. The responsible official of a General Registry office or representation shall register the fact of the birth on the day of receipt of the notification regarding the birth of a child, in the presence of the declarant. If in the cases prescribed by the Law on Registration of Civil Status Documents, a written notification on the fact of the birth of a child has been received, the responsible official of a General Registry office or representation shall register the fact of the birth on the day of receipt of the written notification. The date and form of receipt of the written notification shall be indicated in the section for notes of the entry in the register.

73. Upon a wish of the parents, in addition to the surname of the child, the original form of the chosen surname in transliteration of the Roman alphabet may be indicated in the entry in the register. The original form of the surname in transliteration of the Roman alphabet shall be included according to a personal identification document of a foreigner (father or mother).

74. A General Registry office upon registering the fact of the birth of a child in the cases laid down by the Population Register Law shall generate a personal identity number of the child in the unified register of civil status documents. If upon registering the fact of the birth of a child, one of the parents is a non-citizen of the Republic of Latvia, and the other - a citizen of another state, or if both parents are foreigners, documents for determining the legal status shall be submitted in any regional division of the Office of Citizenship and Migration Affairs.

75. The address of the place of residence of a child shall be determined in accordance with the place of residence of parents or one parent, or another place of residence shall be indicated upon the declarant's instruction. The address of the place of residence of a stillborn child or a child who died at the birth shall not be indicated.

76. The nationality of the child shall be indicated in the entry of the register in accordance with the ethnicity of a relative in direct ascending line within two generations, if the parents can prove relationship with the abovementioned person.

77. Upon recognising paternity, the parents shall submit a joint submission for acknowledgement of paternity (Annex 14) or a submission addressed to a General Registry office on which the authenticity of the submitter's signature is certified in the case laid down in Section 35, Paragraph two of the Law On Registration of Civil Status Documents. Paternity shall be recognised also if upon notifying about the fact of the birth of a child, a joint submission (Annex 15) of the mother of the child, the husband of the mother of the child or the former husband of the mother of the child and the biological father of the child is submitted in person to a General Registry office or representation, or a submission addressed to the General Registry office is submitted on which the authenticity of the submitters' signatures is certified.

78. If upon notifying regarding the fact of the birth of a child, at the same time paternity is recognised in the presence of both parents, both parents shall be indicated in the entry in the register as declarants. Both declarants shall sign in the columns "basis for entering information regarding the father" and "declarant" of the print-outs of the entry of the birth register.

79. If at the moment of the registration of the fact of the birth of a child, the surname of the mother indicated in the medical certificate does not correspond to the surname of the mother indicated in a personal identification document, the surname of the mother shall be included in the entry in the birth register in accordance with the surname of the mother indicated in the personal identification document.

80. If at the moment of the registration of the fact of the birth of a child, other mistakes in the personal data of the mother are found in the medical certificate confirming the birth of a child, the information regarding the mother shall be included in the entry in the birth register in accordance with the personal identification document of the mother.

81. If upon being admitted at a medical treatment institution the mother has not presented a personal identification document and upon being discharged from the medical treatment institution after childbirth leaves the child in the medical treatment institution, the child shall be registered as a foundling.

82. In order to register the fact of the birth of a stillborn child or a child who died at birth, a medical certificate shall be issued by a medical treatment institution or a medical practitioner that confirms perinatal death, indicating the fact of birth, date of birth, sex of the child, place and time of birth, given name and surname of the mother (hereinafter - the medical certificate of perinatal death).

83. After inclusion of the information in the unified register of civil status documents, a print-out shall be printed (Annex 16). It shall be signed by the persons referred to in the Law On Registration of Civil Status Documents.

84. After registering the fact of the birth of a child a General Registry office or representation shall issue a birth certificate (Annex 17).

V. Registration of the Fact of Death

85. A General Registry office or representation shall register the fact of death on the day of receipt of a notification.

86. Upon notifying regarding the fact of death, the declarant shall present a General Registry office or representation a personal identification document and submit:

86.1. personal identification document of the deceased person;

86.2. medical certificate of perinatal death, a medical certificate issued by a medical treatment institution or a medical practitioner regarding the cause of death or other document confirming the fact of death.

87. The institutions referred to in the Law On Registration of Civil Status Documents or another legal person shall notify regarding the fact of death in writing. Information regarding the institution or legal person, who has notified regarding the fact of death, notification number and date shall be included in the section for notes of the entry in the register.

88. If upon registering the fact of death it becomes known that minor children of the deceased person are left without parental care, a General Registry office shall on the same day notify the Orphan's Court according to the place of residence of the children. If the place of residence of a minor child is not in the Republic of Latvia, a General Registry office or representation shall notify the Orphan's Court according to the last place of residence of the child or parents in the Republic of Latvia.

89. Upon registering the fact of death in the section for notes of the entry in the register it shall be indicated whether a personal identification document of the deceased person has or has not been submitted to a General Registry office or representation. A General Registry office upon registering the fact of death of a foreigner, in the section for notes of the entry in the register additionally shall indicate the number, issuing authority, and date of issue of the received personal identification document.

90. Personal identification documents of the deceased persons registered by a General Registry office shall once a month together with a list be handed over to the Office of Citizenship and Migration Affairs. Personal identification documents of the deceased persons registered by a representation shall be handed over to the Office of Citizenship and Migration Affairs with the closest diplomatic mail.

91. Once a month a General Registry office shall together with a list hand over the personal identification documents of foreigners whose fact of death has been registered in the Republic of Latvia, to the Consular Department of the Ministry of Foreign Affairs to be sent to the accredited representation in Latvia or Ministry of Foreign Affairs of the state of citizenship of the deceased person.

92. Upon registering the fact of death of an unknown (unidentified) person, information in the entry of the death register shall be entered in accordance with the information indicated in a medical certificate of perinatal death, in a certificate issued by a medical treatment institution or a medical practitioner regarding the cause of death or in another document confirming the fact of death.

93. If the exact time of death is not known, the time of death in the entry in the register shall be indicated as follows:

93.1. registration date of the death if the death has been registered in the month when the person deceased;

93.2. registration date of the death if the death was registered in the year when the person deceased;

93.3. the last day of the month of the death and the year, if the death was registered in another month and year;

93.4. the last day of the year of the death, if the death was registered in another year;

93.5. the date when the person was taken to the Thanatology Department (morgue) of the State Centre for Forensic Medical Examination of the Republic of Latvia, what is indicated in the opinion of the forensic medical expert-examination or another document confirming the fact of death.

94. If the time of death has been indicated in accordance with Paragraph 93 of this Regulation, a note on the approximate character of the date shall be made at the date of the death in the entry in the death register and the approximate date shall be written in the form of text in the notes.

95. After inclusion of the information in the unified register of civil status documents, a print-out shall be printed (Annex 18). It shall be signed by the persons referred to in the Law On Registration of Civil Status Documents.

96. After registering the fact of death, a General Registry office or representation shall issue a death certificate (Annex 19) upon a request.

97. A General Registry office and representation shall once a month together with an accompanying document hand over the documents confirming the fact of death to the responsible institution of the Ministry of Health.

VI. Storage of Entries in the Registers

98. Both copies of historical entries in the registers shall be stored in paper form (in books of entries in the registers), until their transfer to the National Archives of Latvia. The first copies of the entries in the registers shall be stored by a General Register office of a republic city or a General Registry office located in the administrative centre of a municipality, and the second copies - by the Ministry of Justice.

99. Riga City General Registry Office shall retain the first copies of entries in the registers, which have been drawn up:

99.1. in Riga City General Registry offices;

99.2. in representations.

100. Entries in the registers of ministers of the denominations indicated in Section 51 of the Civil Law, which have been drawn up starting from 1 September 1993, shall be retained by the respective denomination.

101. A print-out shall be retained by the General Registry office and representation, which has registered the civil status document. A General Registry office not located in the administrative centre of a municipality shall each year by 31 January hand over the print-outs for the previous calendar year, bound in books, to a General Registry office located in the administrative centre of the municipality.

102. Riga City General Registry offices and representations shall each year by 31 January hand over the print-outs for the previous calendar year, bound in books, to Riga City General Registry Office.

103. Print-outs shall be bound in books according to a type of register arranged in chronological order of entries in registers. No less than 75 and no more than 250 print-outs shall be bound in a book of entries in the registers.

104. If during a year a small number of entries in the registers have been drawn up, print-outs of all types of entries made during the year may be combined in one book of entries in the registers.

105. If during a year a large number of entries of one type in the registers have been drawn up, print-outs shall be divided and bound in several books of entries in the registers.

106. Before binding, a cover page where the place, year, type of the drawing up of print-outs, as well as a table of content of the book shall be added to a book of entries in the registers.

107. If print-outs of one type and year of entries have been divided into several books of entries in the registers, before binding, for each book of entries in the registers there shall be additionally indicated the first and the last number of the print-outs bound in a book, and the date of drawing up of the first and the last print-out.

108. Before binding a final page where the number of pages to be bound in the book of entries in the registers (in numbers and words) shall be added to the books of entries in the registers, which shall be approved with a signature of the head of a General Registry office and a seal with the State coat of arms.

109. The bound books of entries in the registers shall be numbered and recorded in the record group accounting journal (Annex 20) of the General Registry office, which retains the books of entries in the registers, until they are handed over to the National Archives of Latvia.

110. A General Registry office shall retain the books of entries in the registers in accordance with the technical requirements for storage of archive documents - in archive storage premises. Archive documents for which no archive storage has been created, shall be retained in locked cabinets or premises that are not accessible to visitors.

111. The Head of a General Registry office shall be responsible for storage of the archive of the General Registry office.

VII. Renewal of an Entry in the Register

112. Renewal of an entry in the register concerns historical entries in registers.

113. A registered, but destroyed or lost entry in the register which has been drawn up in the Republic of Latvia on the basis of an opinion, shall be renewed by the General Registry office, which has received a submission regarding renewal of an entry in the register.

114. An entry in the register which has been registered by a representation but has been destroyed or lost shall be renewed by Riga City General Registry Office.

115. To determine whether an entry in the register has been destroyed or lost, the respective type of registers shall be verified for a period of three years before and three years after the drawing up of the entry in the register.

116. The fact that an entry in the register has been destroyed or lost shall be confirmed by a statement of the General Registry office where the first copy of the entry in the register to be renewed has been drawn up and shall be retained, and by a statement of the Archives Division of the Civil Registry Department of the Ministry of Justice where the second copy of the entry in the register shall be retained.

117. The statement of the General Registry office where the first copy of entry in the register to be renewed has been drawn up, and the statement of the Archives Division of the Civil Registry Department of the Ministry of Justice shall contain the information that the entry in the register has not been preserved and has not been renewed before.

118. A General Registry office shall renew an entry in the marriage register if both spouses or one of them is alive.

119. An entry in the birth register of a minor shall be renewed on the basis of a submission of the child's lawful representative. A minor who has reached 15 years of age shall have the right to submit a submission regarding renewal of an entry in the register on the condition that he/she has a personal identification document.

120. The following documents shall be appended to a submission regarding renewal of an entry in the register:

120.1. statements abovementioned in Paragraph 116 of this Regulation;

120.2. a list of biographical data of the submitter (person, whose entry shall be renewed) required for the renewal of the entry in the register;

120.3. documents confirming the fact of registration of the destroyed or lost entry in the register, and other documents confirming the information required for renewal of the information indicated by the submitter;

120.4. an explanation if conflicting information has been found in the documents regarding a person whose entry in the register is renewed.

121. To support the submission and clarify the conflicting information, a General Registry office shall be entitled to make a reasoned request to provide information from State and local government authorities and institutions.

122. If the documents of the file to be renewed contain conflicting or ambiguous information regarding a person's identity, a General Registry office shall send the file to the territorial institution of the State Police according to the place of residence of the submitter. The territorial institution of the State Police shall verify the personal data. The opinion on the verification results shall be sent back to the General Registry office together with the file.

123. The opinion regarding the renewal of an entry in the register shall be drawn up in one copy, and together with the file retained by a General Registry office.

124. An entry shall be renewed immediately after the drawing up of an opinion, including the information in the unified register of civil status documents. The date of drawing up of a register shall be the date when the information has been included in the unified register of civil status documents.

125. Upon renewing a birth entry, the date of birth of the person and information regarding the parents shall be determined based on the documents present in the file.

126. Upon renewing an entry in the register, the registration institution shall be indicated in accordance with the name of the General Registry office which renewed the entry in the register. The name of the registration institution where the renewable entry in the register was drawn up shall be indicated in the section for notes of the entry in the register.

127. After renewal of an entry in the register a print-out of the renewed entry in the register shall be printed out from the unified register of civil status documents. It shall be retained according to a type of register together with other print-outs.

128. Based on the renewed entry in the register, upon request a certificate of registration of a civil status document shall be issued.

129. An opinion to refuse to renew an entry in the register shall be drawn up in two copies. One copy of the opinion shall be issued to the person who has submitted the submission regarding renewal of an entry in the register, the other shall be retained by a General Registry office.

VIII. Supplementations to an Entry in the Register

130. An entry in the register may be supplemented if it has been drawn up in a General registry office or representation. An entry in the register shall be supplemented by the General Registry office which has received the information or submission regarding supplementation of an entry in the register.

131. If a representation has received a submission regarding supplementation of an entry in the register, which has been drawn up by a General Registry office or representation, the General Registry office which retains the entry in the register to be renewed shall process the file regarding supplementation of the entry in the register, and supplement the entry in the register accordingly.

132. An entry in the register shall be renewed based on:

132.1. a court judgement;

132.2. a statement regarding dissolution of marriage issued by a sworn notary;

132.3. a submission of a person and an opinion of a General Registry office;

132.4. a submission of a person without an opinion of a General Registry office;

132.5. an administrative act;

132.6. Cabinet decision.

133. Based on a court judgement, an entry in the register shall be supplemented, if:

133.1. paternity of the child has been determined;

133.2. the fact of paternity has been established;

133.3. the court has satisfied the claim by which the paternity assumption has been contested (it has been established that the child has not been born of his or her mother's husband) or recognised paternity has been declared annulled;

133.4. maternity has been determined or contested;

133.5. an entry in the register regarding the parents of a child or one parent of the child has been annulled;

133.6. adoption has been confirmed or cancelled;

133.7. marriage has been dissolved or declared annulled.

134. Based on a submission by a person and an opinion of a General Registry office, an entry in the register shall be supplemented, if:

134.1. the parents of a child whose fact of birth has been registered as a foundling have become known;

134.2. a fictitious entry regarding the father has been deleted (if birth of the child was registered in accordance with the procedures laid down in Section 58 of the USSR Marriage and Family Code, by completing the information regarding the father with the surname and ethnicity of the mother, and the given name of the father of the child and patronymic according to the instructions of the mother);

134.3. for a child under 15 years of age a religious name as the second name of the child is entered;

134.4. for a child under 15 years of age who is given two names, but is called by only one name, the name which is not used is deleted;

134.5. a child under the age of 15 changes his/her name (names) to any name (names) - once, if the name (names) of the child is/ are difficult to pronounce, or it/ they is/are not good-sounding;

134.6. for a child from the age of 15 and a person of legal age to whom in the entry of the birth registry and the original copy of the birth certificate two names have been entered, one name which is not used is deleted if in other personal documents only one name has been entered;

134.7. the surname of a child is changed to the surname of the father or the mother, after entering into marriage of the parents, dissolving marriage of the parents, entering into marriage of the father or mother;

134.8. surnames of the parents of a child are different, and based on an agreement between the parents or on a court decision, separate custody has been established for one parent, and the surname of the child is changed to the surname of the parent who exercises separate custody rights;

134.9. surnames of the parents of a child are different, and one of the parents has been deprived of custody of the child, and the surname of the child is changed to the surname of the parent who exercises custody rights;

134.10. information regarding one parent has been deleted, and the surname of the child is changed to the surname of the parent, who exercises custody rights;

134.11. the person has undergone complete or partial change of sex, and the entry regarding the sex of the person is changed in accordance with the sex indicated in a medical certificate issued by a medical treatment institution or a medical practitioner or another document certifying the change of sex. The form of the name (s) and surname shall be reproduced in accordance with the sex.

135. Upon introducing supplements to an entry in the birth register of a child in the cases referred to in Sub-paragraphs 134.3, 134.4, 134.5, 134.7 and 134.8 of this Regulation, consent of the parents is necessary.

136. Based on a submission of a person without an opinion of a General Registry office, an entry in the register shall be supplemented if:

136.1. fictitious entry regarding the father has been deleted (if birth of the child was registered in accordance with the procedures laid down in Section 58 of the USSR Marriage and Family Code, by completing the information regarding the father with the surname and ethnicity of the mother, and the given name of the father of the child and patronymic according to the instructions of the mother), and a submission for acknowledgement of paternity has been submitted at the same time;

136.2. paternity of the child has been recognised;

136.3. upon entering into mutual marriage of the parents, the parents and the child acquire a common surname;

136.4. the name (names) and surname, that has (have) been entered in the register in dialect or a foreign language, shall be reproduced in accordance with the norms of the literary Latvian language regarding orthography of person's names;

136.5. a person in reproducing a person's name which has been entered in dialect or a foreign language, also wishes to retain the historical form of his/ her surname or the original form in another language.

137. Based on an administrative act, an entry in the register shall be supplemented if:

137.1. it is allowed to change the given name (names) or surname (given name (names) and surname);

137.2. it is allowed to change the entry regarding ethnicity;

137.3. the parents (or one of them) of a child are allowed to change the given name (names) or surname (given name (names) and surname), entry regarding ethnicity;

137.4. the surname of a child or the entry regarding ethnicity is changed to the surname or ethnicity of the father or mother after changing the entry regarding the surname or ethnicity of the father or mother;

137.5. it is allowed to change the name (names) or surname (name (names) and surname) of a person who has undergone complete or partial change of sex. The entry regarding the sex of the person shall be changed in accordance with the sex indicated in a medical certificate issued by a medical treatment institution or a medical practitioner or another document certifying the change of sex. The name (names) or surname (name (names) and surname) shall be entered in accordance with the decision regarding permission to change the name (names) or surname (name (names) and surname);

137.6. the parents are unable to reach an agreement regarding the given name, surname, ethnicity of the child or an agreement cannot be reached, and the Orphan's Court has taken a decision regarding the given name, surname, ethnicity of the child.

138. An entry in the death register shall be supplemented based on a statement of the court or rehabilitation institutions, a medical certificate issued by a medical treatment institution or a medical practitioner, a decision of a statement institution or a court judgement.

139. An opinion on supplementation of an entry in the register shall be drawn up in one copy and together with the file retained by a General Registry office.

140. An opinion on refusal to supplement an entry in the register shall be drawn up in two copies. One copy of the opinion shall be issued to the person who has submitted the submission regarding supplementation of an entry in the register, the second copy shall be retained by a General Registry office.

141. After introducing supplementation the General Registry office which has supplemented the entry or the Ministry of Justice shall issue an new certificate, if:

141.1. an entry in the birth register has been supplemented in the cases abovementioned in Sub-paragraphs 133.1, 133.2, 133.3, 133.4, 133.5, 133.6, Paragraphs 134, 136, Sub-paragraphs 137.4, 137.5 and 137.6 of this Regulation;

141.2. the sex of a child has been changed, and therefore person's names shall be registered in the birth register in accordance with the sex.

142. Information referred to in Sub-paragraph 137.4 of this Regulation shall be indicated in a birth certificate, repeatedly issued to a minor person.

143. Information referred to in Sub-paragraphs 137.1, 137.2 and 137.3 of this Regulation shall not be indicated in a birth certificate, repeatedly issued to a person of legal age.

IX. Correcting an Entry in the Register

144. An entry in the register may be corrected if it has been drawn up in a General Registry office or representation.

145. A correction shall be made in any entry in the register, if:

145.1. a clerical or spelling error, distortion or omission of the information or separate words have been made, incorrect or inaccurate information has been recorded;

145.2. alignment of person's names (prevention of variants of forms of person's name) shall be made in accordance with Paragraph 7 of this Regulations.

146. A General Registry office shall correct an entry in the register, based on:

146.1.a submission of an interested person and an opinion of a General Registry office;

146.2. an opinion of a General Registry office without a submission of an interested person, if the General Registry office has established that upon including information in the unified register of civil status documents, it has made a misspelling or orthography error;

146.3. court decision.

147. An entry in the register based on an opinion shall be corrected by the General Registry office, which has received a submission regarding correcting an entry in the register.

148. If a representation has received a submission regarding correcting an entry in the register which has been drawn up by a General Registry office or representation, the General Registry office which retains the entry in the register to be corrected shall process the case regarding correcting the entry in the register and correct the entry in the register accordingly.

149. The following documents shall be appended to a submission regarding correcting an entry in the register:

149.1. a document confirming registration of a civil status document, issued on the basis of the entry in the register to be corrected;

149.2. documents supporting the necessity of the correction;

149.3. A statement issued by the Latvian Language Agency regarding orthography of the name (names) and surname of the respective person in Latvian, in accordance with the norms of the literary Latvian language if alignment of person's names shall be carried out.

150. If the documents of the file subjected to correction contain conflicting or ambiguous information regarding a person's identity, a General Registry office shall send the file to the territorial institution of the State Police in accordance with the place of residence of the submitter. The territorial institution of the State Police shall verify the personal data, and the information regarding the verification results shall be sent back to the General Registry office together with the file.

151. If a General Registry office establishes that there are grounds for making an analogue correction in another entry in the register, a submission of the family member of legal age to whom this entry refers shall be appended to the file, if he/she wishes to correct the error.

152. An opinion on correction of an entry in the register shall be drawn up in two copies. One copy of the opinion shall be issued to the person who has submitted the submission regarding correction of an entry in the register, the second copy shall be retained by the General Registry office.

153. An opinion on refusal to correct an entry in the register shall be drawn up in two copies. One copy shall be issued to the person who has submitted the submission regarding correction of an entry in the register, the second copy shall be retained by the General Registry office.

154. The General Registry office which has made the correction shall issue a certificate of a new content after making the corrections abovementioned in Paragraph 146 of this Regulation in the entry in the register.

X. Cancelling of an Entry in the Register

155. An entry in the register may be cancelled if it has been drawn up in a General Registry office or representation. An entry in the register shall be cancelled by the Ministry of Justice based on a court judgement or a decision of the Ministry of Justice.

156. The General Registry office which has received a submission regarding cancelling of the entry in the register shall process the file regarding the cancelling of the entry in the register.

157. A General Registry office shall process the file subjected to cancellation at its own initiative, in accordance with the procedures laid down by the Administrative Procedure Law, if a document confirming registration of a civil status document has not been issued based on the repeatedly made entry in the register.

158. If a representation has received a submission regarding cancelling of an entry in the register which has been drawn up by a General Registry office, the General Registry office which retains the entry in the register to be cancelled shall process the file subjected to cancellation of the entry in the register.

159. A submission regarding cancellation of an entry in the register shall be submitted by:

159.1. the person regarding whom the respective entry has been made or his/her authorised person;

159.2. a person, belonging to the deceased person's circle of heirs if the entry to be cancelled refers to the fact of death of a person.

160. The following documents shall be appended to the submission:

160.1. a document that confirms that the entry has been renewed or made repeatedly;

160.2.a document which certifies that the first entry has been preserved;

160.3. documents proving that the entries abovementioned in Sub-paragraph 160.1 and 160.2 of this Regulation have been made regarding the submitter, if the surname of the submitter in the personal identification document does not correspond to the surname in the first entry or entry to be cancelled;

160.4. an explanation for the reasons why the entry has been renewed or made repeatedly.

161. In additional to the documents abovementioned in Paragraph 160 of this Regulation, the following documents shall be appended:

161.1.a list of biographical data of the submitter, if the entry in the register to be cancelled concerns him/her;

161.2. documents proving that the submitter belongs to the deceased person's circle of heirs if the entry to be cancelled refers to the fact of death of a person;

161.3. an explanation if the entry in the register to be cancelled and the first entry contain conflicting information.

162. A General Registry office shall request other institutions to provide documents necessary to explain the contradictions.

163. If the entry in the register to be cancelled and the first entry contain conflicting or ambiguous information and there is doubt regarding the person's identity, a General Registry office shall send the file to the territorial institution of the State Police in accordance with the place of residence of the submitter. The territorial institution of the State Police shall verify the personal data, and the information regarding the verification results shall be sent back to the General Registry office together with the file.

164. The General Registry office shall send the file to the Ministry of Justice for taking a decision. The Ministry of Justice in accordance with the procedures laid down in the Administrative Procedure Law shall take the decision on cancellation of the entry or refusal to cancel the entry.

165. The decision on cancellation of the entry or refusal to cancel the entry shall be signed by the director of the Civil Registry Department of the Ministry of Justice. The decision shall be confirmed with a seal with the State coat of arms.

166. The decision on the cancellation of an entry in the register shall be drawn up in two copies. One copy of the decision shall be issued to the person who submitted the submission regarding the cancellation of the entry in the register, but the other copy of the decision shall be retained by the Ministry of Justice.

167. The decision on refusal to cancel an entry in the register shall be drawn up in two copies. One copy of the decision and documents the person has appended to the submission shall be issued to the submitter, but the other copy of the decision shall be retained by the Ministry of Justice.

168. If a file regarding the cancellation of an entry in the register has been submitted by a General Registry office at its own initiative, the decision on the refusal to cancel an entry in the register shall be drawn up in two copies. One copy of the decision shall be retained by the General Registry office which processed the file subjected to cancellation, and the other copy shall be retained by the Ministry of Justice.

169. The decision to cancel an entry in the register or on refusal to cancel an entry in the register shall be notified to the submitter in accordance with the procedures laid down in the Administrative Procedure Law.

XI. Repeated Issue of Documents Certifying the Registration of Civil Status Documents

170. In order to repeatedly obtain a document, the person shall submit, send by postal mail or to the official e-mail address of the institution a respective submission, or submit such submission in electronic form, by using e-services in the unified portal of the State and local government www.latvija.lv. The submission shall include:

170.1. given name (names), surname, personal identity number, address of the place of residence, phone number or e-mail address;

170.2. justification of the necessity to repeatedly obtain the document;

170.3. depending on the type of document that needs to be obtained repeatedly: place and time of entering into marriage, marriage dissolution, birth, death, place and year of registration of the respective entry in the register;

170.4. personal information regarding the person, regarding whom the repeated issue of documents is requested, and information regarding the person's relationship with the submitter.

171. After the receipt of the submission, a General Registry office, representation or the Ministry of Justice shall verify the fact of registration of the entry in the register with the unified register of civil status documents. If the entry in the register has been registered in the unified register of civil status documents, a General Registry office, representation or the Ministry of Justice shall repeatedly issue the requested document.

172. If the entry in the register has not been registered in the unified register of civil status documents, a General Registry office, representation or the Ministry of Justice where the submission regarding repeated obtaining of the documents has been submitted, shall contact the General Registry office which retains the entry, or the Ministry of Justice if the respective entry in the register has not been preserved by the General Registry office. The General Registry office, which retains the entry in the register or the Ministry of Justice shall include the information regarding the entry in the register in the unified register of civil status documents.

173. If neither the first, nor the second copy of the entry in the register has been preserved, or if the requested entry in the register cannot be found neither at the General Registry office, nor the Ministry of Justice, the Ministry of Justice shall issue a respective statement.

174. The General Registry office or the Ministry of Justice shall verify the respective type of registers for a period of three years before and three years after the year of registration of the entry in the register indicated in the submission. If the requested register is not found, it shall be verified whether the entry in the register has not been renewed.

175. In the document to be issued repeatedly, the date shall be indicated by adding 12 days to the date indicated in the entry in the register for all events that have taken place before 31 December 1900, and 13 days to all events from 1 January 1901 to 31 December 1917.

176. A document to be issued repeatedly that has been printed out from the unified register of civil status documents, shall be issued in person to the person regarding whom the entry in the register has been drawn up, or to other persons indicated in the Law On Registration of Civil Status Documents.

177. If the submission has been received by postal mail, a General Registry office or the Ministry of Justice shall in a month's time send the document to be issued repeatedly to the General Registry office in accordance with the place of residence of the submitter, notifying the submitter thereof.

178. Documents shall be sent to foreign states in accordance with the procedures laid down in the international agreements binding on the Republic of Latvia. Documents to foreign states with which the Republic of Latvia has not concluded international agreements laying down the procedures for sending of documents shall be sent with the intermediation of the Consular Department of the Ministry of Foreign Affairs.

XII. Final Provision

179. The following Regulations are hereby repealed:

179.1. Cabinet Regulation No. 904 of 29 November 2005, Regulations Regarding the Procedures for Registration of Civil Status Documents, Sample Registers of Civil Status Documents, the Procedures and Time Periods for Storage of Registers, as well as Samples of such Documents which are Issued on the Basis of Entries in Registers (Latvijas Vēstnesis, 2005, No. 193; 2008, No. 150; 2011, No. 8);

179.2. Cabinet Regulation No. 486 of 28 June 2005, Procedures for Entering into Marriage in a Place of Imprisonment (Latvijas Vēstnesis, 2005, No.105).

Acting for the Prime Minister -
the Minister for Welfare Ilze Viņķele

Minister for Justice Jānis Bordāns

 

Annex 1
Cabinet Regulation No. 761
3 September 2013

Specification of Certificate of Registration of Civil Status Documents

No. Type of certificate Description
1. Birth Certificate Format: A4 210 x 297 mm;

colour: cmyk+0;

paper: Amber Preprint or equivalent 100 g/m2;

description: Coat of arms of the Republic of Latvia printed in full colour print, in the corresponding colours in accordance with the Law On the Coat of Arms of the Republic of Latvia. The pattern of the perimeter (frame) of the certificate shall be printed in the pattern of the morning star (Auseklis) in green colour. The background pattern of the certificate shall be printed in a light colour. The full national coat of arms shall be printed in the centre in a light colour

2. Marriage Certificate Format: A4 210 x 297 mm;

colour: cmyk+0;

paper: Amber Preprint or equivalent 100 g/m2;

description: Coat of arms of the Republic of Latvia printed in full colour print, in the corresponding colours in accordance with the Law On the Coat of Arms of the Republic of Latvia. The pattern of the perimeter (frame) of the certificate shall be printed in the pattern of the morning star (Auseklis) in dark red colour. The background pattern of the certificate shall be printed in a light colour. The full national coat of arms shall be printed in the centre in a light colour

3. Death Certificate Format: A4 210 x 297 mm;

colour: cmyk+0;

paper: Amber Preprint or equivalent 100 g/m2;

description: Coat of arms of the Republic of Latvia printed in full colour print, in the corresponding colours in accordance with the Law On the Coat of Arms of the Republic of Latvia. The pattern of the perimeter (frame) of the certificate shall be printed in the pattern of the morning star (Auseklis) in black colour. The background pattern of the certificate shall be printed in a light colour. The full national coat of arms shall be printed in the centre in a light colour

Minister for Justice Jānis Bordāns

 

Annex 2
Cabinet Regulation No. 761
3 September 2013

Warrant for issuing blank forms of marriage certificates No.________________
to denomination management

_____ 20_____

Issued    
    (person to whom the blank forms have been issued)
Power of attorney  
  (number and date of issue)
Number of blank forms Series and number of the blank forms
(from-to)
Blank forms issued by  
  (position, given name, surname, signature)
Blank forms received by  
  (position, given name, surname, signature)

Minister for Justice Jānis Bordāns

 

Annex 3
Cabinet Regulation No. 761
3 September 2013

 
  (name of the institution)

Report
regarding the civil status documents registered during the __ half-year of 20__

(information shall be provided on the previous half-year)

1. Number of birth registers _____________

incl. with delay of the term of more than a month _____________

2. Number of children registered under solemn circumstances _____________

3. Number of entries in the birth registers without information regarding the father of a child _____________

4. Number of entries in the birth registers without information regarding the parents of a child (foundlings) _____________

5. Number of entries in the birth registers regarding acknowledgement of paternity _____________

6. Number of trilateral submissions regarding acknowledgement of paternity _____________

7. Number of entries in the birth registers regarding determination of paternity (based on a court judgement) _____________

8. Number of registered marriages _____________

incl. in a church _____________

with foreigners _____________

outside premises of a General Registry office _____________

9. Number of cases of solemn registration of marriage in a General Registry office _____________

10. Reduced age of marriage (number of cases) _____________

11. Number of dissolved marriages _____________

12. Number of entries in the death register _____________

incl. with delay of the term _____________

13. Number of special registration cases of death _____________

14. Number of supplements and corrections made to entries in the register _____________

15. Number of renewed entries in the civil status register _____________

incl. birth _____________

marriages _____________

16. Number of repeatedly issued certificates ___________

17. Amount of collected State fee _____________

Head of the institution  
  (given name, surname, signature*)

Note. * The detail of the document "signature" shall not be completed, if the electronic document has been prepared in accordance with the laws and regulations regarding drawing up of electronic documents.

Minister for Justice Jānis Bordāns

 

Annex 4
Cabinet Regulation No. 761
3 September 2013

 
  (name of the institution)

Submission regarding entering into marriage

In our common agreement we ask to conclude marriage.

We are providing the following information about us:

Groom Bride
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of birth (year, day, month)    
5. Place of birth    
6. Ethnicity (optional)    
7. Marital status (indicate):
single,
widow (widower), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Nationality    
11. Type, number, issuing authority, date of issue of the personal identification document    
12. Given name, surname, personal identity number or date of birth of witnesses    
13. A document confirming termination of a previous marriage (type, number, issuing authority, date of issue)    

The persons shall be liable according to the law for providing false information.

Signature of the groom ___________________________ Signature of the bride ___________________________
________________ 20___ ________________ 20___

(to be completed by the responsible official)

Registration of marriage has been determined Receipt for payment of the State fee
     
(date, time and place)   (number)
________________ 20___ Registration No.  
(name, surname, signature of the responsible official)    

Minister for Justice Jānis Bordāns

 

Annex 5
Cabinet Regulation No. 761
3 September 2013

 
  (General Registry office in which the declaration is submitted)

Declaration on the marital status for entering into marriage in Latvia of a person who has been granted the status of a stateless person, a refugee or an alternative status in the Republic of Latvia

 
(given name of the submitter)
 
(surname of the submitter in a travel document or identity card)
 
(personal identity number of the submitter)

The decision on granting the status of a stateless person, a refugee or an alternative status has been taken by the Office of Citizenship and Migration Affairs on _________ 20__.

I have provided the following information about myself:

Surname at the birth  
Date of the birth  
(year, day, month; if the person does not know the exact date of the birth, full years shall be indicated)
Place of the birth  
(state)
Birth certificate (certificate) or other document issued by a public authority (a minister) regarding the registration of the birth
(the column shall be completed if the person has such a document)
Previous state of domicile  
Nationality  
  (yes/no; if yes, the state and type of nationality shall be indicated)
Place of residence in Latvia on the day of submission of the declaration
I am presenting a travel document  
(name, number, issuing authority, date of issue)
I certify that I have not lost the status of a stateless person, refugee or alternative status in the Republic of Latvia
(signature)
I am presenting a personal identification document (the column shall be completed if the person has such a document)  
(type, number, issuing authority, date of issue, validity term)
I confirm that I have been in the marriage with  
(given name, surname of the former spouse, place and date of entering into marriage )
 
and that this marriage has been dissolved  
(place and date of the marriage dissolution shall be indicated;
if the person has a document regarding dissolution of the previous marriage, the type of the document, place and date of the issue thereof shall be indicated)

Marital status on the day of submission of the declaration:

single widower divorced   (underline)  

Information regarding children:

(given name, surname, year of the birth)

I wish to enter into marriage in the Republic of Latvia
 
  (place of entering into marriage)
with  
(given name of the bride or groom, surname before entering into marriage, personal identity number, date of the birth)
Place of the birth  
Nationality  
Place of residence  

I am aware that in case of providing false information about myself, I may be held criminally liable in accordance with the procedures laid down in the laws and regulations of the Republic of Latvia.

The declaration has been submitted on ________20__

 
  (signature of the submitter of the declaration)

Registration No. ______________

The declaration has been received on _________20__

 
  (given name, surname, signature of the head of the General Registry office)

Minister for Justice Jānis Bordāns

 

Annex 6
Cabinet Regulation No. 761
3 September 2013

 
  (General Registry institution)

Statement No._____
regarding verification of the documents required for entering into marriage

Groom Bride
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Nationality    
11. Type, number, issuing authority, date of issue of the personal identification document    
12. Given name, surname, personal identity number or date of the birth of witnesses    
13. A document confirming termination of a previous marriage
(type, number, issuing authority, date of issue)
   
14. A document regarding the marital status issued by a foreign authority    
15. Receipt for payment of the State fee    
16. Date of lodging of the submission regarding entering into marriage    

Notes
 

Documents required for entering into marriage have been verified.

The statement has been issued on _____ 20___

The statement shall be valid till ________20___

 
(name, surname, signature of the responsible official)  

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 7
Cabinet Regulation No. 761
3 September 2013

 
(name of the institution)  

Entry in the Marriage Register No.___

___ 20___

Husband Wife
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth    
5. Age (in full years)    
6. Place of the birth    
7. Ethnicity    
8. Marital status    
9. The number of marriage entered into    
10. Address of the place of residence    
11. Nationality    
12. Type, number, issuing authority, date of issue of the personal identification document    
13. Signatures of the spouses    
14. Given name, surname, personal identity number or date of the birth of witnesses    
15. Place and date of entering into marriage; number of marriage register and marriage certificate, if marriage has been concluded by a minister  
16. Document confirming the information  
17. A certificate has been issued  
18. Notes  

Official/employee of the institution
 
  (position, given name, surname, signature)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 8
Cabinet Regulation No. 761
3 September 2013

Sample of a Marriage Certificate of the Marriage Registered by the General Registry Institution or by a Diplomatic or Consular Representation in a Foreign State

REPUBLIC OF LATVIA
MARRIAGE CERTIFICATE
LVLA000000

Information regarding the husband:
Given name
Surname before entering into marriage
Surname after entering into marriage
Personal identity number
Date of the birth
Place of the birth
Nationality
Information regarding the wife:
Given name
Surname before entering into marriage
Surname after entering into marriage
Personal identity number
Date of the birth
Place of the birth
Nationality
Institution of entering into marriage
Date of entering into marriage
Information regarding the entry in the marriage register:
Registration institution
Registration date
Number of the entry in the register
Issuing authority of the marriage certificate
Date of issuance of the marriage certificate
Place for a stamp      
  (General Registry institution)   (signature, given name, surname)

Minister for Justice Jānis Bordāns

 

Annex 9
Cabinet Regulation No. 761
3 September 2013

Sample of a Marriage Certificate of the Marriage Registered by a Minister

REPUBLIC OF LATVIA
MARRIAGE CERTIFICATE
LVBA 0024

 
surname, given name
born on   year       -          
      personal identity number
 
place of the birth
 
and
 
surname, given name
born on   year       -          
      personal identity number
 
place of the birth
 
have concluded marriage
year, day, month
 
with numbers and words
regarding which in the marriage registration book
year, day, month
entry No. has been made

Surnames after entering into marriage:

for the husband
citizenship (representation)
for the wife
citizenship (representation)
Registration place
name of denomination

The certificate has been issued on ____ year

Place for a stamp

Minister

Minister for Justice Jānis Bordāns

 

Annex 10
Cabinet Regulation No. 761
3 September 2013

_____ 20___    
    (name of the institution)

Protocol No.__________
regarding Entering into Marriage

Husband Wife
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth (state, county, parish, city)    
6. Ethnicity (optional)    
7. Marital status:
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Citizenship (nationality)    
11. Personal identification document (type, number, issuing authority, date of issue)    
12. Place, date and time of entering into marriage  
13. Signatures of the spouses    
14. Witnesses (given name, surname, personal identity number or date of the birth)    
15. Signatures of witnesses    
16. Notes  
Official of a General Registry office  
  (name, surname, signature of the responsible official)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 11
Cabinet Regulation No. 761
3 September 2013

 
  (name of the institution)

Submission regarding Entering into Marriage at a Place of Imprisonment

Upon our joint agreement we hereby ask to conclude marriage.

We provide the following information regarding us:

Groom Bride
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth    
6. Ethnicity (optional)    
7. Marital status ( indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Nationality    
11. Type, number, issuing authority, date of issue of the personal identification document    
12. Given name, surname, personal identity number or date of the birth of witnesses    
13. A document confirming termination of a previous marriage (type, number, issuing authority, date of issue)    

The persons shall be held liable according to the law for providing false information.

Signature of the groom   Signature of the bride  
________________ 20___ ________________ 20___

(Shall be completed by the head of the place of imprisonment)
(if the groom is at the place of imprisonment)


(Shall be completed by the head of the place of imprisonment)
(if the wife is at the place of imprisonment)

I certify that the groom/bride signed in my presence.

(given name, surname, signature)   (given name, surname, signature)
Place for a stamp   Place for a stamp

(to be completed by the responsible official)

Registration of marriage has been determined   Receipt for payment of the State fee
(date, time and place)   (number)
________________ 20___ Registration No.  
 
(name, surname, signature of the responsible official)  

2nd page of the submission

EXTRACT FROM THE CIVIL LAW

Entering into marriage

Section 56, Paragraph one. A marriage shall be solemnised in the personal presence of the bride and the bridegroom, and two witnesses of age of majority.

Impediments to Entering into Marriage

Section 32. Marriage prior to the attaining of eighteen years of age is prohibited except in the case provided for in Section 33.

Section 33. By way of exception, a person who has attained sixteen years of age may marry with the consent of his or her parents or guardians if he or she marries a person of age of majority. If the parents or guardians, without good cause, refuse to give permission, then permission may be given by an Orphan's court for the place where the parents or appointed guardians reside.

Section 35. Marriage is prohibited between kin in a direct line, brothers and sisters, and half-brothers and half-sisters (Section 213). Marriage between persons of the same sex is prohibited.

Section 37. Marriage between an adopter and an adoptee is prohibited.

Section 38. A new marriage for a person who is already married is prohibited. Similarly, marriage by a guardian with his or her ward, before the termination of the relations of guardianship, is prohibited.

Minister for Justice Jānis Bordāns

 

Annex 12
Cabinet Regulation No. 761
3 September 2013

 
  (name of the institution)

Statement No._____
regarding verification of the documents required for entering into marriage

Groom Bride
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Name and address of the place of imprisonment (if a person is in imprisonment)    
11. Nationality    
12. Type, number, issuing authority, date of issue of the personal identification document    
13. Given name, surname, personal identity number or date of the birth of witnesses    
14. A document confirming termination of a previous marriage (type, number, issuing authority, date of issue)    
15. A document regarding the marital status issued by a foreign authority    
16. Receipt for payment of the State fee    
17. Date of lodging of the submission regarding entering into marriage    

Documents required for entering into marriage have been verified.

The statement has been issued on ______ 20___

The statement is valid until ______ 20___

 
(name, surname, signature of the responsible official)  

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 13
Cabinet Regulation No. 761
3 September 2013

_____ 20___    
    (name of the institution)

Protocol No.__________
regarding Entering into Marriage at a Place of Imprisonment

Husband Wife
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth (state, municipality, rural territory, city)    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Nationality    
11. Type, number, issuing authority, date of issue of the personal identification document    
12. Place, date and time of entering into marriage  
13. Signatures of the spouses    
14. Witnesses (given name, surname, personal identification number or date of the birth)    
15. Signatures of witnesses    
16. Notes  

Official of the General Registry office
 
  (name, surname, signature of the responsible official)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 14
Cabinet Regulation No. 761
3 September 2013

(General Registry office to which the submission is submitted)

Submission regarding Acknowledgement of Paternity

In accordance with Section 155 of the Civil Law we are asking to enter information regarding the father of the child in the entry in the birth register of our child.

The child was born on _____ 20__    
    (place of the birth)
In accordance with our agreement we ask to enter a given name (names) and surname  
  of the child

We hereby provide the following information regarding us:

Father Mother
1. Given name    
2. Surname    
3. Surname at birth    
4. Personal identity number    
5. Time of the birth    
6. Ethnicity (optional)    
7. Address of the place of residence    
8. Nationality    
9. Type, number, issuing authority, date of issue of the personal identification document    
10. Signature of the parents    

______ 20___

Head of a General Registry office  
  (given name, surname, signature)

______ 20___

Registration No.__________

Minister for Justice Jānis Bordāns

 

Annex 15
Cabinet Regulation No. 761
3 September 2013

(General Registry office to which the submission is submitted)

Trilateral Submission regarding Acknowledgement of Paternity

In accordance with Section 155, Paragraph eight of the Civil Law we are asking to enter information regarding the father in the entry in the birth register of our child.

The child was born on _____ 20__    
    (place of the birth)
We are asking to grant the child the following given name and surname  

We hereby provide the following information regarding us:

Father Mother
1. Given name
2. Surname
3. Surname at birth
4. Personal identity number
5. Time of the birth
6. Ethnicity (optional)
7. Address of the place of residence
8. Nationality
9. Type, number, issuing authority, date of issue of the personal identification document
10. Signature of the parents

______ 20___

Please enter the biological father of the child as the father of the child in the birth register. I certify that this child is not my biological child.

The husband of the mother of the child or the former husband of the mother of the child  
  (given name, surname and personal identity number)
(type, number, issuing authority, date of issue of the personal identification document )
__________20___  
  (signature)

I certify the authenticity of the signature of the submission:

Head of a General Registry office  
  (signature and full name)

__________20___

Registration No.__________

Minister for Justice Jānis Bordāns

 

Annex 16
Cabinet Regulation No. 761
3 September 2013

 
(name of the institution)  

Entry in the Birth Register No.___

__________20___

Information regarding the child

1. Given name:
2. Surname:
3. Sex: 4. Personal identity number:
5. Time of the birth:
6. Place of the birth:
7. Ethnicity:
8. Nationality:
9. Address of the place of residence:
10. Number of children born at the same time: 11. Born:
12. The sequence number of the child born to the mother:
13. Document certifying the information:
   

Information regarding the father

Information regarding the mother

14. Given name    
15. Surname    
16. Personal identity number    
17. Date of the birth    
18. Age (full years)    
19. Ethnicity    
20. Nationality    
21. Address of the place of residence    
22. Type, number, issuing authority, date of issue of the personal identification document    
23. Basis for recording information regarding the father:

(signatures of parents)

24. Declarant's name, personal identity number or date of the birth and relationship with the child:

(signature)

25. Certificate issued:
26. Notes:
Official/ employee of the authority  
  (position, given name, surname signature)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 17
Cabinet Regulation No. 761
3 September 2013

Sample of a Birth Certificate

REPUBLIC OF LATVIA
BIRTH CERTIFICATE
LVDA000000

Information regarding the child:
Given name
Surname
Personal identity number
Date of the birth
Place of the birth
Ethnicity
Nationality
Information regarding the father:
Given name
Surname
Personal identity number
Ethnicity
Nationality
Information regarding the mother:
Given name
Surname
Personal identity number
Ethnicity
Nationality
Information regarding the entry in the birth register:
Registration authority
Registration date
Number of the entry in the register
Issuing authority of the birth certificate
Date of issue of the birth certificate
Place for a stamp      
  (General Registry institution)   (signature, given name, surname)

Minister for Justice Jānis Bordāns

 

Annex 18
Cabinet Regulation No. 761
3 September 2013

 
(name of the institution)  

Entry in the death register No. ______

__________ 20___ (date)

1. Given name  
2. Surname  
3. Sex  
4. Ethnicity  
5. Personal identity number  
6. Given name, surname and personal identity number of the parents of the deceased  
7. Date of the birth  
8. Place of the birth  
9. Age (full years)  
10. Time of the death  
11. Place of the death  
12. For children under one year of age - age of the mother (full years)  
13. Cause of the death  
14. Document approving the information  
15. Address of the place of residence  
16. Nationality  
17. Marital status  
18. Given name and surname of the spouse  
19. Given name, surname, personal identity number or date of the birth of a declarant and his or her relationship with the deceased (signature)
20. Certificate issued:
21. Notes:
Official/ employee of the authority  
  (position, given name, surname signature)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 19
Cabinet Regulation No. 761
3 September 2013

Sample of a Death Certificate

REPUBLIC OF LATVIA
DEATH CERTIFICATE
LVMA00000

Information regarding the deceased:
Given name
Surname
Personal identity number
Date of the birth
Place of the birth
Date of the death
Place of the death
Information regarding the entry in the death register:
Registration authority
Registration date
Number of the entry in the register
Issuing authority of the death certificate
Date of issue of the death certificate
Place for a stamp      
  (General Registry institution)   (signature, given name, surname)

Minister for Justice Jānis Bordāns

 

Annex 20
Cabinet Regulation No. 761
3 September 2013

Record group accounting journal

No.

Book number Type of entries in the register bound in the book Year of drawing up of entries in the register Place of drawing up of entries in the register The first and last number of the entries in the register bound in the book Date of drawing up of the first and last entry in the register Number of pages bound in the book Notes
                 
                 
                 

Minister for Justice Jānis Bordāns

 
Document information
Status:
In force
in force
Issuer: Cabinet of Ministers Type: regulation Document number: 761Adoption: 03.09.2013.Entry into force: 18.09.2013.Publication: Latvijas Vēstnesis, 181, 17.09.2013. OP number: 2013/181.17
Language:
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