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The translation of this document is outdated.
Translation validity: 22.02.2008.–08.07.2010. Amendments not included: 29.06.2010., 04.09.2012., 29.10.2013.
Regulations regarding the Procedures for the Implementation of the Sub-activity 1.2.1.2.2 "Support for Providing Compulsory Secondary School Educators for Priority Study Subjects" of the Complement to the Operational Programme "Human Resources and Employment"Issued pursuant
to I. General Provisions1. These Regulations prescribe: 1.1. the procedures for implementation of the sub-activity 1.2.1.2.2 "Support for Providing Compulsory Secondary School Educators for Priority Study Subjects" (hereinafter - sub-activity) of the activity 1.2.1.2. "Improvement of General Knowledge and Skills" of the measure 1.2.1 "Development of Professional Education and General Skills" of the priority 1.2 "Education and Skills" of the complement to the operational programme "Human Resources and Employment"; 1.2. the criteria for the assessment of an application of the European Social Fund's project (hereinafter - project); 1.3. the requirements for the project applicant; and 1.4. the responsible authority and the co-operation authority, the distribution of competence between these authorities and the procedures for co-operation, as well as the form of functional subordination of the responsible authority and the co-operation authority. 2. The purpose of the sub-activity is to ensure general educational institutions and vocational training institutions with the necessary educators for priority study subjects by granting target scholarships to the educators of priority study subjects, and to promote involvement of educators to the educational institutions thus promoting the raising of general education quality and ensuring preparation of educatees for studies in programmes of natural sciences and technologies. 3. The target scholarship referred to in these Regulations is a scholarship that is granted to a priority study subject educator to support acquisition of the relevant study programme, a research work or creative work. 4. The priority study subjects referred to in these Regulations are the following: 4.1. physics; 4.2. chemistry; 4.3. biology; 4.4. natural sciences; 4.5. mathematics; 4.6. computer sciences; and 4.7. a foreign language (any official European Union or European Economic Area language - English, Bulgarian, Czech, Danish, French, Greek, Dutch, Estonian, Italian, Irish, Icelandic, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Finish, Spanish, Hungarian, German or Swedish). 5. The aim of the sub-activity shall be achieved by implementing the activity referred to in Paragraph 10 of these Regulations and by promoting the achievement of the following indicator of outcome - 2 400 educators of priority study subjects at general educational institutions who have received the target scholarship. 6. The sub-activity shall be implemented in accordance with these Regulations, regulatory enactments determining the management, implementation and monitoring of implementation of the European Union Structural Funds and with other regulatory enactments. 7. The sub-activity shall be implemented in the form of a limited selection of project applications. 8. The financing available for the sub-activity is LVL 11 244 864, including the co-financing of the European Social Fund - LVL 9 558 134 and the financing from the State budget -LVL 1 686 730. 9. Maximum permissible amount of the co-financing from the European Social Fund is 85% from the sum total of the total eligible costs of a project. 10. The activity of the sub-activity to be supported within the scope of a project is the provision of a target scholarship for the educators referred to in Paragraph 11 of these Regulations. 11. The target scholarship shall be granted to an educator who: 11.1. teaches at least 12 contact lessons a week of a priority study subject or subjects for grades 7-12 at a general educational institution or at a vocational training institution and acquires the professional qualification of an educator of the priority study subject or subjects within a relevant study programme; or 11.2. has acquired the professional qualification of an educator of the particular priority study subject or subjects in a relevant study programme, teaches at least nine contact lessons a week of the priority study subject or subjects for grades 7-12 at a general educational institution or at a vocational training institution and in addition to work performs the four tasks referred to in Paragraph 73 of these Regulations. 12. The functions of the responsible authority for the management, implementation and monitoring of implementation of the sub-activity shall be performed by the Ministry of Education and Science. The functions of the co-operation authority shall be performed by the State Education Development Agency. 13. The responsible authority shall have the following functions: 13.1. to ensure the selection and assessment of project applications: 13.1.1. to develop the project application form and methodology for the assessment of project applications and for filling out the assessment forms of project applications; 13.1.2. to establish an assessment commission of project applications; and 13.1.3. to evaluate the project application and to take a decision regarding the approval, conditional approval or rejection of the project application, as well as to evaluate the fulfilment of the conditions included within the decision regarding conditional approval of the project application; 13.2. to prepare the request of funds from the State budget necessary for the approved project; 13.3. to accumulate data regarding the project application in accordance with the procedures specified in regulatory enactments; 13.4. to co-ordinate the amendments to the project, referred to in Paragraph 76 of these Regulations; 13.5. to plan and fulfil publicity measures regarding implementation of the sub-activity; and 13.6. to ensure that the available financing for the implementation of the sub-activity, referred to in Paragraph 8 of these Regulations, is not exceeded and to supervise the absorption of the available financing of the European Social Fund, including the implementation of the principle, referred to in Article 93 (1) and (2) of Council Regulation No. 1083/2006/EC of 11 July 2006 laying down the general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation No. 1260/1999/EC, at the level of the sub-activity. 14. The co-operation authority shall have the following functions: 14.1. in co-operation with the responsible authority, to develop a draft standard agreement regarding implementation of a project; 14.2. to enter into agreement with the final beneficiary regarding the implementation of the project and to determine the requirements of project implementation for the final beneficiary in accordance with these Regulations; 14.3. to ensure supervision and control of project implementation, including the performance of checks at the place of implementation of the project and to supervise the implementation of the principle, referred to in Article 93 (1) and (2) of Council Regulation No. 1083/2006/EC of 11 July 2006 laying down the general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund and repealing Regulation No. 1260/1999/EC, at the level of the project; 14.4. to provide the responsible authority with information regarding the request of the funds from the State budget for the implementation of the project; 14.5. to examine the procurement plan of a final beneficiary and to submit it to the Procurement Monitoring Bureau; 14.6. to prepare and to submit to the responsible authority information regarding implementation of the project and absorption of the available financing; 14.7. to prepare the forecast of project payments and to submit it to the paying authority, managing authority and responsible authority; 14.8. to examine and to approve the payment requests of the final beneficiary and to prepare the expenditure declaration; 14.9. to provide the final beneficiary with information regarding the implementation of requirements of the concluded agreement; 14.10. to accumulate data regarding implementation of the project in accordance with the procedures specified in regulatory enactments; and 14.11. to plan and fulfil publicity measures regarding the concluded agreement with the final beneficiary. 15. The co-operation authority shall be under the functional supervision of the responsible authority. II. Requirements for an Applicant of a Project16. A project applicant is a State administrative institution, which implements a unitary student crediting policy in the State and ensures operation and development of the study and student crediting system. 17. A project applicant shall implement the project in Latvia in co-operation with educational administrations of districts and republic cities. In Riga the project shall be implemented in co-operation with a local government authority that implements the functions of an educational administration and with the Vocational Education Administration (hereinafter - educational administration). After completion of the administrative territorial reform, the project shall be implemented in co-operation with institutions, which have assumed the functions of educational administrations. 18. In order to implement a project, a project applicant shall enter into a co-operation contract with the relevant educational administration or a local government to which the relevant educational administration is subordinate. 19. A project shall be implemented in conformity with the total financing available for the sub-activity. III. The Procedures for Selection of Project Applications20. The responsible authority shall send to a project applicant an invitation to submit an application of a project (hereinafter - invitation) pursuant to the requirements for the project applicant, referred to in Paragraph 16 of these Regulations. 21. The following information shall be indicated in the invitation: 21.1. the deadline for submission of a project application; 21.2. the place for submission of the project application and the procedures for personal submission, for sending it by post or by electronic means; and 21.3. the Internet homepage address on which the documents to be used for the preparation of the application are published. 22. Upon submission of a project application the project applicant shall observe the following requirements: 22.1. it is permitted to submit one project application; 22.2. the project application shall consist of a completed project application form (Annex 1) and the following annexes: 22.2.1. such partnership statements of educational administrations regarding the participation in project implementation which are co-ordinated with the relevant local government (Annex 2); 22.2.2. a draft co-operation standard contract referred to in Paragraph 18 of these Regulations; 22.2.3. a draft triangular standard contract among the educator, the relevant educational administration and the project final beneficiary, referred to in Paragraph 67 of these Regulations; 22.2.4. the description of the information system for the project implementation referred to in Sub-paragraph 50.1 of these Regulations; 22.2.5. a questionnaire of the project applicant regarding the application of value added tax in accordance with the regulatory enactments regarding the procedures for provision and examination of information about the application of value added tax within the scope of projects co-financed from the European Union Structural Funds and for taking a decision regarding inclusion of value added tax within the eligible costs of the project; and 22.2.6. a draft financing plan of the project prepared by the project applicant (Annex 3); and 22.3. the project application shall be signed by the head of the project applicant's authority or the person authorised thereby, appending the relevant authorisation to the project application. 23. The project applicant shall complete the project application form and shall draw up the project application complying with the following requirements: 23.1. the project application shall be prepared in computer typing in Latvian, and all sections of the project application form shall be filled out; 23.2. the copies of the project application shall fully comply with the original of the project application; 23.3. the original and the copies of the project application shall be sewn together (bound together with a string), the pages shall be numbered, and all documents shall be drawn up in conformity with the regulatory enactments of the Republic of Latvia regarding record-keeping; 23.4. the project applicant may not alter or delete the sections, sub-sections and the titles thereof of the project application; 23.5. as to the completion of sections of the project application form, the project applicant shall ensure the mutual conformity of the provided information - describing the topicality of the project, identifying the problem and the solution thereof, linking it to the aim of the project, to the planned project activities, to the expected results, to the chosen target group, to the rules of project implementation and to the plan of eligible costs; 23.6. the project applicant shall ensure that the content of the project application conforms to the conformity criteria referred to in Paragraph 34 of these Regulations and to the quality criteria referred to in Paragraph 35 of these Regulations; and 23.7. in completing the project application, the project applicant shall plan the necessary costs of the project in conformity with the eligible costs and the restrictions to the amount thereof referred to in Paragraph 49 and 59 of these Regulations, giving the substantiation of the planned costs of the project and ensuring their conformity to the aim, planned activities and expected results of the project. In the project application the financing from the State budget funds shall be planned only for covering the eligible costs of the project. 24. The project applicant may submit the project application to the responsible authority in: 24.1. three hardcopies (one original marked "oriģināls" [original] and two copies marked "kopija" [copy]) and in electronic form on the electronic data media - all documents shall be placed in a package (an envelope) and it shall be sealed; or 24.2. as an electronic document in conformity with the requirements specified in Section 3, Paragraphs two and three of the Electronic Documents Law. 25. The deadline for submission of the project application specified in the invitation referred to in Paragraph 21 of these Regulations shall be the last day when the project applicant may submit the project application in person, electronically or send it by post: 25.1. if the project is submitted by sending it by post, the mailing date indicated on the postmark shall be considered as the submission date of the application; or 25.2. if the project is submitted electronically, the time, when it has been e-mailed or sent utilising special on-line forms under the supervision of an institution, shall be considered as the submission moment thereof. In the event of a dispute, the project applicant shall prove that the project application has been sent prior to the end of the term for a project appeal. If the responsible authority states that the project application has not been received, it shall justify such statement. 26. The responsible authority shall register the submitted project application on the day of the receipt thereof. The responsible authority shall issue the confirmation regarding the receipt of the project application in person or shall send it by post or using electronic means (signed with a secure electronic signature) within a period of two weeks. IV. The Assessment of Project Applications27. The assessment of a project application submitted within the scope of the sub-activity shall be ensured by the project application assessment commission (hereinafter - Commission). The Commission shall include representatives of the Ministry of Education and Science, the Ministry of Welfare and the Ministry of Regional Development and Local Government. 28. The representatives of the managing authority and the co-operation authority may participate in the meetings of the Commission as observers. The Commission may invite one or several experts (without the right to vote). 29. The operation of the Commission shall be determined by a by-law, developed and approved by the responsible authority. 30. The Commission shall assess the project applicants and project applications in conformity with the administrative criteria referred to in Paragraph 33, the conformity criteria referred to in Paragraph 34 and the quality criteria referred to in Paragraph 35 of these Regulations. 31. The assessment shall be performed observing the procedures for the assessment of project applications, the methodology of assessment of project applications and the methodology for completion of the project application assessment form, developed by the responsible authority, as well as observing other regulatory enactments. 32. The conformity of the project application to the administrative criteria and conformity criteria shall be evaluated by "Jā" [Yes] and "Nē" [No] ("Jā" [Yes] - does conform and "Nē" [No] - does not conform). The conformity of the project to the quality criteria shall be assessed by the point scale specified. 33. The administrative criteria shall be as follows: 33.1. the project applicant is invited to submit a project application for a restricted selection of project applications; 33.2. the project application is submitted within the time period specified by the responsible authority; 33.3. the project application is prepared in computer typing; 33.4. the project application is prepared in Latvian; 33.5. the project application is prepared in conformity with the project application form referred to in Sub-paragraph 22.2 of these Regulations, and all sections of the form are filled out; 33.6. the project application is submitted in conformity with the specified requirements - in hardcopy (sufficient number of project application copies) (one original and two certified copies), the original of the application is sewn together and each copy of the application is sewn together (bound together with a string) or as an electronic document in conformity with the requirements specified in Section 3, Paragraphs two and three of the Electronic Documents Law, as well as all appended documents are drawn up in conformity with the specified requirements; 33.7. the project application is signed by the head of the authority submitting the project or a person authorised by him or her; 33.8. all annexes referred to in Sub-paragraph 22.2 of these Regulations are appended to the project application; 33.9. the due dates of project implementation and the distribution of costs by years conform to the project implementation time period referred to in Paragraph 78 of these Regulations; 33.10. the co-financing of the European Social Fund requested in the project application and the sum total of eligible costs is indicated in round numbers in lats; 33.11. the co-financing of the European Social Fund requested in the project application does not exceed the permissible amount referred to in Paragraph 9 of these Regulations; 33.12. the sum total of eligible costs requested in the project application conforms to the financing referred to in Paragraph 8 of these Regulations and does not exceed it; 33.13. in the project application, the eligible costs by years are indicated arithmetically correctly in round numbers in lats and they conform to the sums total indicated in the budget summary; 33.14. the positions of eligible cost indicated in the project application conform to the eligible costs referred to in Paragraphs 49 and 59 of these Regulations; and 33.15. the costs planned in the project application do not exceed the restrictions of costs referred to in Paragraphs 51, 54, 55, 57 and 58 of these Regulations. 34. The conformity criteria (the conformity criteria of a project applicant and a project application) shall be as follows: 34.1. a project applicant is the authority referred to in Paragraph 16 of these Regulations; 34.2. the aim of the project conforms to the purpose of the sub-activity referred to in Paragraph 2 of these Regulations; 34.3. the project activity to be supported conforms to the activity to be supported specified in Paragraph 10 of these Regulations; 34.4. the project provides for a target scholarship for a priority study subject educator for the development of a specific research or creative work or for an educator who studies to acquire the professional qualification of an educator of a priority study subject and who works at an educational institution; 34.5. within the project application the problem to be solved is defined and the needs of the chosen target group are substantiated; 34.6. the project application and the activities planned within the project intend solution of the defined problem and satisfaction of the needs of the target group; 34.7. activities of the project are clearly defined, proportionate to the planned time schedule of implementation and ensure the achievement of the planned results; 34.8. the results planned in the project application and indicators thereof are formulated precisely and can be measured (the results to be achieved are indicated in units of particular values); 34.9. the results planned in the project and indicators thereof ensure the achievement of the indicator of outcome referred to in Paragraph 5 of these Regulations; 34.10. in the project application the territorial quota of the target scholarship amount available for each district and republic city, calculated in proportion to the number of educatees in grades 7-12 of general educational institutions and vocational training institutions in school year 2006-2007 in the relevant administrative territory, is indicated; 34.11. the educational administrations of local governments of districts and republic cities are involved in the implementation of the project as co-operation partners; 34.12. the project provides for a unitary application of conditions for the selection of educators and granting of target scholarships in all regions of planning; 34.13. the project applicant undertakes to exclude any discrimination (that of sex, race, ethnic origin, religion, disability or other reasons) during the implementation of the project; 34.14. the project application characterises the management and supervision system of the project and the resources necessary for it (the number, qualification and duties of the personnel to be involved, available material and technical resources), and they conform to the needs of the project; 34.15. in the project application it is substantiated how durability and maintenance of the results achieved will be ensured after completion of the project; 34.16. the costs indicated in the project application conform to the planned period of time of implementation of the project, they are necessary and justified for achieving the aims of the project and for implementation of the planned activities; and 34.17. the measures of publicity and information distribution planned in the project conform to the publicity requirements specified for the implementation of the projects of the European Union funds. 35. The quality criteria (specific conformity criteria of implementation and horizontal priorities) shall be as follows: 35.1. the conditions provided for in the project application for granting of target scholarships to the educators of priority study subjects: 35.1.1. it is not indicated how the granting of target scholarships will be ensured (0 points); 35.1.2. the conditions for granting of target scholarship are defined vaguely or partially, it is not planned to involve the educational administrations of districts and republic cities in the process of selection (one point); 35.1.3. it is planned to grant the target scholarships pursuant to the procedures of selection, the conditions of selection are formulated, it is not planned to involve all educational administrations of districts and republic cities in the selection process (two points); or 35.1.4. it is planned to grant the target scholarships according to the procedures of selection, the conditions of selection are defined clearly and in a comprehensible way, it is planned to involve all educational administrations of districts and republic cities in the selection process (three points); 35.2. the involvement of educational administrations of districts and republic cities in the implementation of project activities, also including the assessment of implementation and quality of the tasks to be performed by an educator: 35.2.1. less than 50% of educational administrations of districts and republic cities are involved as co-operation partners, and only a portion thereof has submitted a partnership statement regarding the participation in implementation of the project (one point); 35.2.2. not less than 50% of educational administrations of districts and republic cities are involved as co-operation partners, and they have submitted a partnership statement regarding participation in implementation of the project (two points); 35.2.3. not less than 80% of educational administrations of districts and republic cities are involved as co-operation partners, and they have submitted a partnership statement regarding participation in implementation of the project (three points); or 35.2.4. all educational administrations of districts and republic cities are involved as co-operation partners, and all of them have submitted a partnership statement regarding participation in implementation of the project (four points); 35.3. the planned impact of the project to attract educators for teaching priority study subjects: 35.3.1. the project provides for equal conditions for granting a target scholarship to all priority study subject educators regardless of the amount of their contact lessons of teaching priority study subjects (one point); or 35.3.2. the project provides for a method of differentiation for granting of a target scholarship, providing priority support to the educators, who acquire the professional qualification of an educator of a priority study subject and work in an educational institution, and to the educators who have more contact lessons of priority study subjects (three points); 35.4. the evaluation of project implementation risks: 35.4.1. in the project application the possible risks have not been evaluated (0 points); 35.4.2. in the project application the possible risks are partially evaluated, the plan of measures for prevention of the identified risks is not developed or is developed partially (one point); 35.4.3. in the project application the possible risks are evaluated qualitatively, the plan of measures for prevention or reduction of the identified risks is developed partially (two points); or 35.4.4. in the project application the possible risks are evaluated qualitatively, also the possible rise of costs has been evaluated, a substantiated plan of measures for prevention or reduction of the identified risks is developed (three points); 35.5. specific measures for reduction of occupational segregation and of gender stereotypes existent in the society regarding choosing a profession: 35.5.1. are not provided for (0 points); or 35.5.2. are provided for (two points); 35.6. the influence upon the horizontal priority of information society: 35.6.1. the project is not intended for promotion of establishing and developing information society (0 points); or 35.6.2. the project is intended for establishing and developing an information society - the activities of the project are aimed at possibilities to use information and communication technology solutions for acquisition of priority study subjects (two points). V. Decision regarding the Approval, Conditional Approval or Rejection of the Project Application36. The responsible authority shall approve the application if conformity to all evaluation criteria of the project application, referred to in Paragraphs 33 and 34 of these Regulations, has received the evaluation "Jā" [Yes], and in the evaluation regarding conformity to the quality criteria of the project application, referred to in Paragraph 35 of these Regulations, not less than seven points have been received. 37. The responsible authority shall reject the project application and shall not perform further evaluation if the project application does not conform to any criterion referred to in Sub-paragraph 33.1, 33.2, 33.3, 33.4, 33.5, 33.6, 33.7, 33.10, 33.11, 33.12, 34.1, 34.2, 34.3, 34.4, 34.9, 34.10, 34.11 or 34.13 of these Regulations. 38. The responsible authority shall reject the project application and shall not perform further evaluation if in the evaluation regarding conformity to any project application quality criterion referred to in Sub-paragraph 35.1, 35.2 or 35.4 of these Regulations less than two points have been received. 39. The responsible authority may approve the application on condition that the project applicant ensures conformity to the criteria referred to in Sub-paragraphs 33.8, 33.9, 33.13, 33.14, 33.15, 34.5, 34.6, 34.7, 34.8, 34.12, 34.14, 34.15, 34.16 or 34.17 of these Regulations. 40. The decision regarding a conditional approval of a project application may include the following conditions: 40.1. submission of additional information or explanation; 40.2. appending of necessary annexes; 40.3. updating of eligible costs; and/or 40.4. performance of appropriate activities in order to ensure conformity of the project application to the criteria referred to in Sub-paragraphs 33.8, 33.9, 33.13, 33.14, 33.15, 34.5, 34.6, 34.7, 34.8, 34.12, 34.14, 34.15, 34.16 or 34.17 of these Regulations. 41. If the implementation of conditions referred to in Paragraph 40 of these Regulations has an effect upon evaluation of conformity of any other evaluation criteria referred to in Paragraphs 33, 34 and 35 of these Regulations, the responsible authority may supplement the decision regarding conditional approval of the project application with appropriate instructions. 42. Within a period of five working days after taking a relevant decision, the responsible authority shall send to: 42.1. the project applicant - the decision regarding the approval of the project application or rejection of the project application, or conditional approval of the project application; and 42.2. the co-operation authority - the decision regarding the approval of the project application and two certified copies of the approved project or the project application that has been submitted as an electronic document in conformity with the requirements specified in Section 3, Paragraphs two and three of the Electronic Documents Law. 43. If the project application is conditionally approved, the project applicant shall ensure the fulfilment of conditions and shall submit to the responsible authority information regarding the fulfilment of conditions for evaluation within the term specified in the decision (not exceeding 20 working days). 44. Within a period of 20 working days, the responsible authority shall evaluate the information submitted in accordance with Paragraph 43 of these Regulations and shall prepare an opinion regarding the implementation of the conditions included in the decision. 45. If the opinion is positive, the responsible authority shall, within a period of five working days, send to: 45.1. the project applicant - the opinion regarding the implementation of the conditions included in the decision; and 45.2. the co-operation authority - the decision regarding the conditional approval of the project application, the opinion regarding the implementation of the conditions included in the decision and two certified copies of the approved project or the project application that has been submitted as an electronic document in conformity with the requirements specified in Section 3, Paragraphs two and three of the Electronic Documents Law. 46. If the project applicant does not ensure the implementation of the conditions included in the decision within the term referred to in Paragraph 43 of these Regulations or the opinion referred to in Paragraph 44 of these Regulations of the responsible authority is negative, the project application shall be regarded rejected, and the responsible authority shall inform thereof the project applicant in writing within a period of five working days. 47. The co-operation authority shall enter into an agreement with a final beneficiary regarding implementation of the project in accordance with the regulatory enactment specifying the procedures, by which the institutions involved in the management of the European Union Structural Fund and the Cohesion Fund ensure the preparation of planning documents and introduction of these funds. 48. Within a period of one month after receiving the decision regarding rejection of the project application or in the case referred to in Paragraph 46 of these Regulations, the project applicant may, in accordance with the procedures specified in regulatory enactments, require from the responsible authority to return two submitted copies of the project application. VI. Eligible and Ineligible Costs49. The eligible costs within the scope of the project shall be planned for the following positions of costs: 49.1. the costs of preparation of the project application and justifying documentation; 49.2. the administration costs of the project; 49.3. the costs of implementation of project activities; 49.9. the target scholarships for educators referred to in Section 11 of these Regulations; 49.5. the costs of public information and publicity; and 49.6. unforeseen costs. 50. The position of costs referred to in Sub-paragraph 49.1 of these Regulations includes the following costs: 50.1. the costs of preparation of technical documentation for the project implementation information system; and 50.2. the costs of development of draft standard contracts. 51. The position of costs referred to in Sub-paragraph 49.1 of these Regulations shall not exceed 0.1% from the total eligible costs of the project. 52. The position of costs referred to in Sub-paragraph 49.2 of these Regulations includes the following costs: 52.1. the remuneration for performance of a particular task or service for persons involved in the administration of the project; 52.2. the compulsory State social insurance contributions of the employer; 52.3. the costs of domestic official travels and work trips; 52.4. such administrative costs performed for the purpose of the project, which are specified in accordance with a duly substantiated, fair and objective method as percentage or proportional part from the following administrative costs of the final beneficiary: 52.4.1. the costs of communication services; 52.4.2. the costs of office supplies; and 52.4.3. the rental costs and the costs of management of premises (electricity, heating and water supply); 52.5. the rental of the information technology equipment (computer equipment, software, printer and data storage devices) necessary for the management of the project and implementation of the project activities; and 52.6. the development and maintenance costs of the project implementation information system. 53. The position of costs referred to in Sub-paragraph 49.3 of these Regulations includes the following costs: 53.1. the remuneration for performance of a particular task or service (ensuring the selection process of educators, verification of the reports submitted by educators and other tasks that correspond to the co-operation contract with the project applicant) for persons involved in the implementation of project activities; 53.2. the compulsory State social insurance contributions of the employer; 53.3. the costs of official domestic travel and work trips; and 53.4. the costs of communication services performed for the needs of the project, the costs of management of premises (electricity, heating and water supply) and the costs of office supplies, which are specified in accordance with a duly substantiated, fair and objective method as percentage or proportional part from the costs of communication services, of the management of premises (electricity, heating and water supply) and of the office supplies of the educational administration involved in the implementation of the project activities. 54. The positions of costs referred to in Sub-paragraph 49.2 of these Regulations shall not exceed 5% from the total eligible costs of the project. 55. The positions of costs referred to in Sub-paragraph 49.3 of these Regulations shall not exceed 10% from the total eligible costs of the project. 56. The position of costs referred to in Sub-paragraph 49.4 of these Regulations shall include granting of a target scholarship to the educator referred to in Paragraph 11 of these Regulations, and the amount of one target scholarship shall not exceed LVL 150 per month. The costs of a target scholarship shall become attributable from the day of the relevant educational administration approving the list of the educators to be supported, who will receive target scholarships. 57. The position of costs referred to in Sub-paragraph 49.5 of these Regulations shall not exceed 0.5% from the total eligible costs of the project. 58. The unforeseen costs for the implementation of the project referred to in Sub-paragraph 49.6 of these Regulations shall not exceed 0.5% from the total eligible costs of the project and shall be used for covering the attributable costs specified in Sub-paragraph 49.3 of these Regulations. 59. Irreclaimable payments of value added tax are eligible costs. 60. Costs that are not indicated in Paragraph 49 and 59 of these Regulations or do not conform to the restriction of costs referred to in Paragraphs 51, 54, 55, 57 and 58 of these Regulations shall not be attributable to financing from the European Social Fund and State budget funds. Also such costs regarding which no obligations are assumed during the implementation of project activities, the payments for which have been performed later than within a month after the end of the term for project implementation or which are not substantiated by documents justifying costs, shall not be attributable. VII. Conditions for Implementation of the Project61. The final beneficiary shall provide a unitary application of conditions for the selection of educators and granting of target scholarships in all regions of planning, specifying for each district and republic city the amount of the financing available for target scholarships - a territorial quota. The referred to amount shall be determined by proportional division of the financing for the target scholarship costs provided for in Sub-paragraph 49.4 of these Regulations to the number of educatees in grades 7-12 of general educational institutions and vocational training institutions in school year 2006-2007 in the relevant administrative territory. The number of target scholarships shall be calculated using the following formula: n = N : K, where n - the number of target scholarships in the relevant administrative territory; N - the number of educatees in grades 7-12 of general educational institutions and vocational training institutions in school year 2006-2007 in the relevant administrative territory; and K - the average number of educatees in grades 7-12 of general educational institutions and vocational training institutions per one target scholarship. 62. After completion of the administrative territorial reform, the territorial quota for the established counties and republic cities shall be calculated in conformity with the formula referred to in Paragraph 61 of these Regulations. 63. Every year at the end of a school year, in co-operation with educational administrations the final beneficiary shall announce the application for target scholarships for the following school year (in school year 2007-2008 the application for target scholarships shall be announced after the approval of the project application). 64. During a school year the educational administration may announce a repeated application for target scholarships for educators, if the amount provided for target scholarships has not been taken up during the relevant year, or transfer the remaining finances to the following school year within the scope of the term for implementation of the project. 65. The educational administration shall ensure examination of the educator's application for granting a target scholarship un shall prepare a list of the educators to be supported in acquisition of target scholarships by enlisting them in priority according to the number of the acquired points, considering that the amount of the granted target scholarships per year may not exceed 50% of the total territorial quota available to the relevant educational administration. 66. The educational administration shall inform the educator regarding the application examination results within a period of five working days from the day when it approves the list of the educators to be supported who will receive target scholarships. 67. The target scholarship shall be granted for a period of one school year. The educator, the relevant educational administration and the final beneficiary shall enter into a trilateral contract of target scholarship granting. Additional tasks to be performed by the educator, the amount of the target scholarship, the conditions for the acquisition and repayment thereof shall be specified in the contract. A dispute regarding execution of the contract shall be adjudicated in a general jurisdiction court. 68. The disbursement of target scholarships shall commence in the following calendar month after all parties have signed the trilateral contract referred to in Paragraph 67 of these Regulations, observing the attribution term of target scholarship disbursement referred to in Paragraph 56 of these Regulations. 69. If an educator, to whom a target scholarship has been granted, terminates studies for acquisition of profession qualification of an educator or withdraws from working at an educational institution or is incapable of working for a time period longer than 14 calendar days per month, he or she shall inform the final beneficiary and the relevant educational administration in writing without delay. The final beneficiary shall terminate the disbursement of the target scholarship as of the following month after termination of studies or termination of work relationships. If during the relevant month the educator is incapable of working for a time period longer than 14 calendar days, the target scholarship in such month shall not be disbursed. 70. If an educator has received a target scholarship after the termination of studies for the acquisition of profession qualification of an educator or after withdrawal from work at an educational institution or has been incapable of working for a time period longer than 14 calendar days per month, he or she shall refund the target scholarship unduly received for the referred to time period to the full extent. The final beneficiary is entitled to deduct the unduly paid amounts from further disbursements of target scholarships, if such are performed. 71. An educator may apply for the target scholarship again in the next school year. The educator may receive the target scholarship not longer than for three years - not exceeding 30 months in total. 72. The educational administration shall grant the target scholarship in the following order of priority and amount: 72.1. to the educator referred to in Sub-paragraph 11.1 of these Regulations - LVL 100 a month; 72.2. to the educator referred to in Sub-paragraph 11.2 of these Regulations - LVL 150 a month, if he or she teaches 21 or more contact lessons of a priority study subject or subjects per week; and 72.3. to the educator referred to in Sub-paragraph 11.2 of these Regulations - from LVL 65 to LVL 150 a month, if he or she teaches from 9 to 21 contact lessons of a priority study subject or subjects per week. The amount of the target scholarship shall be calculated proportionally to the number of contact lessons per week, first supporting the educator who has a greater number of contact lessons per week. 73. The tasks of educator's research or creative work: 73.1. mandatory tasks to be performed: 73.1.1. methodological work at the educational institution (the improvement of methodology of a study subject, including the development of examination tests or approbation of new teaching aids at the educational institution or the improvement of information technology utilisation in acquisition of priority study subjects); 73.1.2. consultancy work (thematic consultations for educatees for promotion of motivation to study, for improvement of achievements in studies and for organisation of activities to promote the interest of educatees regarding the relevant study subject and passing on the pedagogical experience to the educators of the relevant study subject or providing of methodological consultations to new educators);and 73.1.3. increase of understanding regarding equal rights in education and career and diminution of stereotypes regarding the influence of gender in selection of a profession in relation to the priority study subject to be taught; 73.2. tasks to be performed upon choice: 73.2.1. scientific research work in teaching (in the science of education); 73.2.2. management of research activities of educatees in the priority study project; and 73.2.3. conducting the teaching practice of educators-to-be. 74. The final beneficiary shall place current information regarding implementation of the project at least once every three months on its Internet homepage. 75. Amendments to the project shall be made in conformity with the regulatory enactments determining the management, implementation and monitoring of implementation of the European Union funds, with exception of the cases referred to in Paragraph 76 of these Regulations. 76. The final beneficiary shall submit the amendments to the project to the responsible authority for co-ordination prior to submitting them to the co-operation authority if the changes are related to: 76.1. the aim of the project; 76.2. the change of the final beneficiary; 76.3. the due dates for the commencement and termination of the project implementation; 76.4. the project outcome indicators to be achieved; 76.5. the amount of the total eligible costs of the project or to their distribution by years; and/or 76.6. the reallocation of unforeseen costs. 77. Not exceeding the restrictions to the eligible costs referred to in Paragraphs 54, 55 and 57 of these Regulations, the final beneficiary may perform the reallocation of costs within the scope of the positions of costs referred to in Sub-paragraphs 49.2, 49.3 and 49.4 of these Regulations, not exceeding 10% from the total eligible costs of the costs' position to be reallocated and in the request of payment providing the co-operation authority with an explanation regarding the substantiation of reallocation of costs. VIII. Closing Provisions78. The duration of the project implementation shall not exceed four years as of the day when the agreement regarding the implementation of the project has been entered into, but it shall not be later than 31 December 2013. 79. The responsible authority, co-operation authority and the final beneficiary of the project shall store all the documents (the originals) related to the implementation of the project until 31 December 2021. Prime Minister I.Godmanis Minister for Education and Science T.Koķe
Revised by the Ministry of Education and Science Annex 1
1.1. Project applicant:
1.2. Responsible official of the project applicant:
1.3. Contact person of the project applicant:
1.4. Type of the project applicant (please, note the appropriate): 1
1 In accordance with the regulatory enactments regarding implementation of the activity 1.5. NACE code of General Classification of Economic Activities of the project applicant (please, write the appropriate one):
1.6. Co-operation partner:
1.7. Responsible official of the co-operation partner:
1.8. Contact person of the co-operation partner:
2.1. Summary regarding activities to be performed within the framework of the European Social Fund project (the referred to information will be available in accordance with the procedures and the amount specified in the Freedom of Information Law after the decision regarding application of the European Union fund project has come into effect) (not more than 1 000 characters) 2.2. Project implementation place: Please, indicate:
2.3. Project classification (please, indicate the NACE code of General Classification of Economic Activities corresponding to the content of the project):
2.4. Indicate the compliance of the project with the objective specified in the regulatory enactments regarding implementation of the relevant activity (not more than 200 characters): 2.5. Indicate the justification of the necessity of the project or provide the description of the detected problem (not more than 1 000 characters):
2.6. Provide the description of the solution of the selected problem (not more than 1 000 characters):
2.7. Indicate the aim of the project (not more than 500 characters):
2.8. Describe the planned activities of the project:
2.9. The results to be achieved within the scope of activities:
* Activities shall comply with those indicated in the time schedule for implementation of the project (Paragraph 3.6). One activity may have several results, as well as several activities may have one result. 2.10. Indicators of the outcome to be achieved within the project pursuant to those indicated in the regulatory enactments regarding implementation of the activity: 2.10.1. Indicators of the outcome:
2.10.2. Indicators of the result:
2.11. Number and description of the direct target group(s) of the project (not more than 1 000 characters)
3.3. Describe how the granting of target scholarships for educators of priority study subjects will be ensured, including the intended granting conditions (not more than 2 000 characters, adding additional information where necessary):
3.4. Risk evaluation of project implementation, including the plan of measures for elimination or reduction of the identified risks (not more than 1 000 characters, adding additional information where necessary):
3.5. Describe how maintenance of the results achieved by the project will be ensured after termination of the project (not more than 1 000 characters):
3.6. Distribution of the territorial quota of the amount available to a district and a republic city for target scholarships
3.7. Time schedule for implementation of the project
2 Must comply with the number of the activity indicated in Paragraph 2.8
4.1. Types of project information and publicity measures:
4.2. Characterise the measures, which will be implemented in order to meet the requirements of the European Union in relation to the project publicity:
5.1. Description of the intended specific measures of the project for decrease of professional segregation and stereotypes of the society regarding the role of gender in choosing a profession (not more than 1 000 characters):
5.2. Description of how the project intends to ensure influence upon the horizontal priority of an information society (not more than 1 000 characters):
SECTION NEED NOT BE COMPLETED 6.1. Compliance of activities intended within the project with evaluation requirements of the activity specified in the Law On Environmental Impact Assessment:
6.2. If it is indicated in Paragraph 6.1 that an assessment is not required, to provide a justification for the indicated compliance with references to the regulatory enactments regulating the field of environmental impact assessment:
6.3. If it is indicated in Paragraph 6.1 that an initial environmental impact assessment or environmental impact assessment is required, to append a characterisation*:
* a decision of the Environmental Impact Assessment State Bureau regarding non-application of the EIA or a statement regarding the final report of the EIA shall be appended to the application
7.1. Financing plan of the project, LVL
3 Sums total form in the following way in boxes: (9) = (2) + (3) + (..)+ (8) 4 For example, financing of the Cultural Capital Foundation 7.2. Summary of the project budget, including the indicative plan of project costs, LVL:
*** Must comply with the number of the activity indicated in Paragraph 2.8 ** Indicate the quantity of each unit
I, the undersigned,
• the project applicant has not been declared insolvent, is not in a liquidation stage and economic activity thereof is not suspended or terminated; • the project applicant does not have tax debts and/or debts of compulsory State social insurance payments; • the project applicant has the appropriate legal status; • the project applicant has the appropriate type of basic activity; • there are sufficient and stable financial resources at the disposal of the project applicant; • information included in the project application and annexes thereof is true and co-financing of the European Social Fund requested for implementation of the project will be used pursuant to the description of the project application; • there are no known reasons why this project could not be implemented or implementation thereof could be delayed and I confirm that it is possible to carry out the liabilities specified in the project in the periods of time specified in the regulatory enactments regarding implementation of the activity; • this particular project is not being and has not been financed/co-financed from other financial sources of the European Union, as well as the budget resources of the State and local governments; and • in case of approval of the project, this very project application will not be submitted for financing/co-financing from other financial sources of the European Union, as well as the budget resources of the State and local governments. I realise that it is possible that the project will not be approved for co-financing from the European Social Fund if the project application, including this section, is not completely and qualitatively completed, as well as if the financing from the European Social Fund planned in the regulatory enactments regarding implementation of the activity (for the current year/planning period) has been utilised when the project is approved. I realise that in the case of providing false information in the certification, sanctions of an administrative and financial nature may be initiated both against me and also against the abovementioned legal person - project applicant. I confirm that the copies appended to the project application comply with the originals of the documents at my disposal and the copies and electronic version of the project application comply with the original of the submitted project application. I undertake to observe the principle of non-discrimination and exclude any discrimination on grounds of sex, race, ethnic origin, religion, disability or other reasons during the implementation of the project.
* The requisites "paraksts" [signature] and "datums" [date] of the document shall not be filled out if the electronic document has been prepared in conformity with the regulatory enactments regarding drawing up of electronic documents. Minister for Education and Science T.Koķe
Annex 2
In order to ensure successful implementation of the project, the applicant of the European Social Fund project and the co-operation partner agree to the following principles of good partnership practice: 1. The co-operation partner has read the application of the European Social Fund project prior to its submission to the Ministry of Education and Science and has understood its role in the implementation of the European Social Fund project. 2. In case of the project approval, the co-operation partner authorises the applicant of the European Social Fund project to sign the agreement with the State Education Development Agency regarding the implementation of the European Social Fund project and regarding the permission to represent the project applicant in all transactions of the project implementation. 3. After conclusion of the agreement regarding the implementation of the European Social Fund project, the co-operation partner undertakes to sign a co-operation contract with the applicant of the European Social Fund project within a period of one month, in the contract indicating the obligations to be fulfilled by the co-operation partner in the implementation of the European Social Fund project, the procedures for co-operation between the applicant of the European Social Fund project and the co-operation partner and the financial assets assigned to the co-operation partner for the performance of the entrusted obligations. 4. The applicant of the European Social Fund project shall ensure the co-operation partner with the necessary financial assets for the fulfilment of the entrusted obligations. 5. The applicant of the European Social Fund project shall regularly consult with the co-operation partner and shall provide it with complete information regarding the process of implementation of the project. 6. The co-operation partner shall fulfil the obligations specified in the co-operation contract. 7. The project applicant shall reach an agreement with the co-operation partner prior to submission of proposals on substantial changes in the project (for example, changes concerning activities, partner). If it is not possible to make an agreement, the project applicant shall, submitting the proposals regarding changes, inform the Ministry of Education and Science. I have read and agree to the contents of the European Social Fund project application submitted to the Ministry of Education and Science, and I undertake to comply with the principles of good partnership.
Minister for Education and Science T.Koķe
Annex 3 Financing Plan of the Project
Information regarding the officials who have the right of signature1: Given name, surname_____________ Position_____________________ Personal identity number __________________
Authorisation (first or second signature)_____________________ Term of authorisation (indicate the time period)__________________ Contact telephone number____________________ Date of preparation________________________ 1 In accordance with Cabinet Instructions No.17 of 6 November 2007, The Procedures for Execution of Payments in Treasury. Minister for Education and Science T.Koķe
Translation © 2008 Tulkošanas un terminoloģijas centrs (Translation and Terminology Centre) |
Document information
Title: Noteikumi par darbības programmas "Cilvēkresursi un nodarbinātība" papildinājuma 1.2.1.2.2.apakšaktivitātes ..
Status:
In force
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