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LEGAL ACTS OF THE REPUBLIC OF LATVIA
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Text consolidated by Valsts valodas centrs (State Language Centre) with amending regulations of:

29 September 2009 [shall come into force from 3 October 2009];
8 December 2009 [shall come into force from 1 January 2010];
19 December 2017 [shall come into force from 1 January 2018].

If a whole or part of a paragraph has been amended, the date of the amending regulation appears in square brackets at the end of the paragraph. If a whole paragraph or sub-paragraph has been deleted, the date of the deletion appears in square brackets beside the deleted paragraph or sub-paragraph.


Republic of Latvia

Cabinet
Regulation No. 956

Adopted 21 November 2006

Regulations Regarding the National Holdings of Museums

Issued pursuant to
Section 13, Paragraph ten and Section 13.1, Paragraph eight
of the Law on Museums

[19 December 2017]

I. General Provisions

1. This Regulation prescribes:

1.1. the procedures for the establishment, supplementing, registration, and preservation of the National Museum Holdings (hereinafter - the National Holdings), actions with objects and collections included therein (hereinafter - the object);

1.2. the procedures by which objects may be alienated and withdrawn from the National Holdings, or temporarily brought out of the State;

1.3. the manager of the information system of the joint catalogue of the National Museum Holdings and its obligations;

1.4. the amount of data to be included in the information system of the joint catalogue of the National Museum Holdings;

1.5. the procedures by which the information system of the joint catalogue of the National Museum Holdings shall be formed and supplemented;

1.6. the procedures for processing the data included in the information system of the joint catalogue of the National Museum Holdings;

1.7. management of the users of the information system of the joint catalogue of the National Museum Holdings, the rights and obligations of users.

[19 December 2017]

2. The accredited museums (hereinafter - the museums) and other persons in the ownership or possession of which are National Holdings objects are responsible for ensuring the conditions specified in this Regulation for the registration, preservation and use thereof.

3. The Director (manager) of a museum shall determine the internal procedures according to which the establishment, supplementation, registration, preservation and use of the National Holdings in the ownership or possession of the museum takes place, in accordance with this Regulation.

4. The employee (hereinafter - the collection curator), authorised by the Director (manager) of the museum, shall manage the establishment, supplementation, registration, preservation of the National Holdings in the ownership or possession of the museum and actions involving with the objects included therein.

5. The collection curator shall ensure:

5.1. the registration and preservation of the National Holdings objects of the museum in conformity with the requirements specified in this Regulation;

5.2. the preservation of the registration documentation of the National Holdings objects of the museum;

5.3. the raising of qualifications of such museum specialists the work of which is related to the registration and preservation of the National Holdings objects of the museum.

6. The documentation that is related to the National Holdings objects of the museum shall be co-ordinated with the collection curator. The instructions of the collection curator on the registration, preservation, conservation, restoration and use of the National Holdings objects of the museum shall be binding upon each employee of the museum.

7. Upon the hiring and dismissal of the collection curator, a deed of delivery and acceptance shall be drawn up in which the quantity of National Holdings objects of the museum, according to the inventory books, the list of the registration documentation of the National Holdings objects of the museum shall be entered and the storage conditions of the National Holdings objects of the museum shall be characterised.

8. The hiring and dismissal of employees engaged in the registration, storage, conservation, restoration or preservation of the National Holdings objects of the museum shall be co-ordinated with the collection curator.

9. The National Holdings objects of the museum (in total or separate parts of the Collection) shall be transferred for storage to one or several persons having civil liability.

10. Upon the hiring and dismissal of the employee having civil liability for the National Holdings objects of the museum, the existence of the registration documentation of such Holdings (or separate parts thereof) shall be determined, and after the examination of such Holdings (or a separate part thereof) a deed of delivery and acceptance shall be drawn up.

11. The research of the National Holdings objects of the museum shall be ensured by the employee who has been authorised by the Director (manager) of the museum to manage the research work of the museum. The employee responsible for the research of the National Holdings objects of the museum shall also participate in the development of the museum collection policy.

12. The employee authorised by the Director (manager) of the museum shall ensure the storage conditions of the National Holdings objects of the museum, the sanitary-technical and electrical condition of the storage sites and exposition rooms, safety and security, the functioning of the fire alarm, as well as repair and supervision of the premises, technical facilities for the registration, storage, conservation and restoration services of the National Holdings objects of the museum specified in this Regulation, for the performance of administrative work. For the performance of administrative work, the employee, authorised by the Director (manager) of the museum, shall co-ordinate all work for the ensuring of the preservation of the National Holdings objects of the museum with the collection curator.

13. Each museum shall have a Collection Commission of the museum operating therein. The referred to Commission shall examine all issues related to the National Holdings objects of the museum. The collection curator shall manage the Collection Commission of the museum.

14. Within the composition of the Collection Commission of the museum there shall be at least three museum specialists. If the museum has less than three specialists, the specialists from other institutions or the representatives of such institution conforming with the museum's profile, to which the work of the museum is subordinate, shall be included in the Collection Commission of the museum. The Director (manager) of the museum shall approve the composition of the Collection Commission of the museum.

15. Specialists from various fields may be invited to the work of the Collection Commission of the museum as advisors without the right to vote.

16. If the museum has a unit for the performance of restoration, there shall be a council for the conservation and restoration of the museum collection operating at the museum, which shall be headed by the collection curator or an employee, authorised by the Director (manager) of the museum, for the performance of restoration works.

17. If the museum has no specialists for the performance of restoration, certified restorers shall be invited.

18. The scientific council of the museum shall determine the acquisition policy and research strategy for the museum collection. Functions of the scientific council in the matters of collection may be delegated to the Collection Commission of the museum.

19. The National Holdings objects shall be stored together or in decentralised form at the museum. The museum may transfer the National Holdings objects for storage to another institution in accordance with a contract. The relevant institution shall ensure the storage of the museum objects in accordance with the requirements of this Regulation.

[29 September 2009]

20. The time period and procedures for the examination of the applications referred to in this Regulation shall be determined by the laws and regulations governing the administrative process.

II. Establishment and Supplementation of the National Holdings

21. The National Holdings shall be composed of objects that have cultural and historical, artistic, memorial or scientific value.

22. The implementation of the functions of each museum shall be ensured by the core collection. Auxiliary collection and exchange collection may be established for the preservation and supplementation thereof.

23. The core collection shall contain museum objects which have a cultural and historical, artistic, memorial or scientific value, and which conform to the mission of the museum and museum collection acquisition policy.

24. Auxiliary collection shall contain:

24.1. other specimens of museum objects if the museum collection contain analogous specimens of the relevant object;

24.2. museum objects created for scientific, cultural-educational or exposition purposes;

24.3. museum objects which have not been sufficiently researched, which could be included in the core collection after the research thereof;

24.4. poorly-preserved museum objects which could be included in the core collection after the restoration thereof;

24.5. museum objects from unstable and untested materials.

25. Exchange collection shall include:

25.1. museum objects which do not conform to the mission and collection acquisition policy of the museum;

25.2. museum objects purchased for exchange;

25.3. donations and bequests, if the donor or bequeather agrees to the use of the museum objects for exchange;

25.4. museum objects accepted from public and private institutions for exchange;

25.5. other specimens of museum objects if the core collection or auxiliary collection at the museum contain analogous specimens of the relevant museum object;

25.6. museum objects which have been included from the core collection in accordance with a decision by the Collection Commission of the museum and the permission of the Ministry of Culture;

25.7. museum objects which have been included from the auxiliary collections in accordance with a decision of the Collection Commission of the museum and the order of the Director (manager) of the museum.

[8 December 2009]

26. The museum shall supplement the National Holdings in the ownership or possession thereof in conformity with the mission of the museum - its general aims and themes, target audience, particular time period and territory which is specified in the by-law (statutes, regulations, contract) of the museum, as well as in conformity with the museum collection acquisition policy. The decision on the inclusion of an object in the ownership or possession of the museum of the existing National Holdings shall be taken by the Director (manager) of the museum, considering the opinion of the Collection Commission of the museum.

27. Types of supplementation of the National Holdings shall be as follows:

27.1. donations and purchases;

27.2. taking over from public and private institutions;

27.3. exchange of museum-related and museum objects;

27.4. expeditions;

27.5. archaeological excavations;

27.6. bequests and inheritances;

27.7. objects made on the assignment of the museum.

28. The Ministry of Culture shall examine an application for the inclusion of a private collection or a museum-related object (hereinafter - the museum-related object) in the National Holdings. Upon taking a decision, the Ministry of Culture shall take into account the criteria for the establishment of the National Holdings referred to in Paragraph 21 of this Regulation and the opinion of the Latvian Museum Council.

[8 December 2009]

III. Alienation and Withdrawal of National Holdings Objects from the National Holdings

29. The following may be alienated from the National Holdings in the ownership of the museum:

29.1. a museum object which fails to conform to the mission of the museum in accordance with the by-law (statutes, regulations, contract) of the museum and the collection acquisition policy;

29.2. museum objects if the museum is undergoing a reorganisation;

29.3. particular specimens of the museum objects, if the core collection of the museum contain analogue specimens;

29.4. a museum object, if the museum cannot ensure its preservation.

[29 September 2009]

30. In order to alienate a National Holdings object in the ownership of the museum, an application by the Director (manager) of the relevant museum and an extract of the minutes of the meeting of the Collection Commission of the museum shall be submitted to the Ministry of Culture. If the justification of alienation conforms to the conditions referred to in Paragraph 29 of this Regulation, the Ministry of Culture shall publish the information about the object of the museum to be alienated in the official gazette Latvijas Vēstnesis. Within one month after the day of the publication of the announcement, museums may apply for the taking over into their ownership the object to be alienated. The submissions of the museums shall be examined and a decision shall be taken by the Ministry of Culture, taking into account the opinion of the Latvian Museum Council.

[29 September 2009; 8 December 2009; 19 December 2017]

31. The museum-related object which is included in the National Holdings may be alienated from the accredited museum or another person registered in the Republic of Latvia.

32. If the museum or another person, in the ownership of which is the National Holdings object, wishes to alienate and transfer it to the museum with which an agreement has been concluded on the acquisition of the object in the ownership of the museum, the owner of the object or a person authorised thereof shall submit an application to the Ministry of Culture, the Director (manager) of the museum shall submit also an extract of the minutes of the meeting of the Collection Commission of the museum. If alienation conforms to the conditions referred to in Section 13, Paragraph six, Clause 1 of the Law on Museums and Paragraphs 29 and 31 of this Regulation, the Ministry of Culture shall examine the application, but the announcement of alienation shall not be published in the official gazette Latvijas Vēstnesis. Upon taking a decision, the Ministry of Culture shall take into account the opinion of the Latvian Museum Council.

[8 December 2009; 19 December 2017]

33. In order to alienate the museum-related object included in the National Holdings from a person registered in the Republic of Latvia that is not the museum, the owner of the relevant museum-related object shall submit an application to the Ministry of Culture. If the alienation conforms with the requirement referred to in Section 13, Paragraph six, Clause 1 of the Law On Museums, the Ministry of Culture shall publish in the newspaper Latvijas Vēstnesis the information regarding the museum-related object to be alienated. Within one month after the day of the publication of the announcement, museums may apply for the taking over into their ownership the museum-related object to be alienated. The applications shall be examined and a decision shall be taken by the Ministry of Culture, taking into account the opinion of the Latvian Museum Council.

[8 December 2009]

34. If within one month after the day of publishing the announcement in the official gazette Latvijas Vēstnesis none of the museums have applied to take into their ownership the objects of the National Holdings to be alienated, the museum or another person which has the relevant object of the National Holdings in their ownership, or a person authorised by the owner may turn to the Ministry of Culture for withdrawal of the object from the National Holdings in accordance with the procedures referred to in Paragraph 35 of this Regulation, if the withdrawal conforms to the criteria referred to in Section 13, Paragraph seven of the Law on Museums.

[8 December 2009; 19 December 2017]

35. In order to withdraw the object from the National Holdings, the Director (manager) of the museum shall submit an application and an extract of the minutes of the meeting of the Collection Commission of the museum to the Ministry of Culture, but other persons, in the ownership of which is the museum-related object that is included in the National Holdings - an application. The submitted documents shall be examined by the Ministry of Culture. Upon taking a decision, the Ministry of Culture shall take into account the opinion of the Latvian Museum Council and, if necessary, the opinion of the expert commission.

[8 December 2009]

36. The use of the inventory numbers of the museum objects withdrawn from the National Holdings for newly acquired National Holdings objects is prohibited.

IV. Registration of the National Holdings

37. Registration of the National Holdings shall include the registration documentation of objects of the National Holdings, descriptions of objects of the National Holdings in the information system of the joint catalogue of the National Museum Holdings, classification of objects of the National Holdings, establishment of a registration record and storage system (topography). Other persons who have objects of the National Holdings in their ownership shall ensure entry of at least the mandatory data on the description of objects of the National Holdings in the information system of the joint catalogue of the National Museum Holdings.

[19 December 2017]

37.1 Registration of the National Holdings shall be ensured in printed form or electronically through the use of the information system of the joint catalogue of the National Museum Holdings or another information system created in the museum.

[19 December 2017]

38. A scientific research shall be carried out on the basis of the registration documentation for the National Holdings objects: development of a detailed description (for natural objects which have determinants - a reference to the determinants), visual fixation, registration of the description.

39. Registration documentation of objects of the National Holdings and scientific research materials shall be permanently stored in the museum.

[19 December 2017]

40. [19 December 2017]

41. [29 September 2009]

42. The registration documentation of objects of the National Holdings shall include the following documents:

42.1. the acquisition documents:

42.1.1. a protocol on the acceptance of the object in order to determine the conformity thereof with the conditions for supplementing the core collection of the museum;

42.1.2. a decision of the Collection Commission of the museum on conformity of the object to the conditions for supplementing the core collection;

42.1.3. a contract or a contract and a protocol as an integral part of the contract, or only a protocol, if it is provided for in the special laws and regulations that a contract need not be entered into;

42.1.4. an initial (temporary) protocol, if a large group of objects (containing at least 100 items) is being accepted by the museum in its ownership. The type and quantity of the object shall be indicated in the initial protocol. After compiling the information referred to in Paragraph 44 of this Regulation a protocol shall be drawn up in accordance with Sub-paragraph 42.1.3 of this Regulation on the acceptance of the object into the ownership of the museum, and the protocol shall be appended to the acquisition document of the object;

42.2. loan documents:

42.2.1. a decision of the Collection Commission of the museum to loan;

42.2.2. an agreement and a protocol, or only a protocol, if it is provided for in the special laws and regulations that an agreement need not be entered into, on the temporary acceptance (incoming loan) of an object and return of the object;

42.2.3. an agreement and a protocol on the temporary lending (outgoing loan) of an object and receipt of the object;

42.2.4. an order of the Ministry of Culture, if objects are lent outside the State borders;

42.3. alienation and withdrawal documents:

42.3.1. a decision of the Collection Commission of the museum to withdraw an object from the National Holdings and to alienate;

42.3.2. a decision of the Ministry of Culture to withdraw an object from the National Holdings and to alienate;

42.3.3. a protocol on an object which has been withdrawn from the museum collection and alienated;

42.4. documents on verifying the existence of objects:

42.4.1. a list of objects to be verified;

42.4.2. a list of objects not found;

42.4.3. a decision of the Collection Commission of the museum on results of the inspections of object existence;

42.5. documents on the handing over of an object to another unit of the museum:

42.5.1. a decision of the Collection Commission of the museum to hand over an object to another unit of the museum;

42.5.2. a protocol on the handing over of an object to another unit of the museum;

42.6. an inventory book of the core collection, auxiliary collection, and exchange collection;

42.7. registration journals of registration documents of objects of the National Holdings of the museum.

[19 December 2017]

43. If the museum acquires an object in its ownership or possession temporarily, the documents shall specify the purpose of the acceptance of the object, the conditions (if such exist) of the owner of the object and the conditions related to copyright.

[29 September 2009]

44. The following shall be indicated in the documents on the acceptance or handing out of an object:

44.1. the entry sequence number;

44.2. the name, author and a short description of the museum object;

44.3. materials and dimensions;

44.4. quantity;

44.5. the state of preservation (if the state of preservation of the museum object is good, a note "laba" [good] shall be made, if the state of preservation of the museum object is poor, any defects must be specified);

44.6. the price (for purchased museum objects);

44.7. the value (for the lent museum objects);

44.8. registration notation (code and inventory number);

44.9. notes;

44.10. special provisions for the use of the museum object;

44.11. the origin, history, legend (if any) of the museum object. The referred to information may be provided in the annex to the relevant document.

44.1 If an object is given as a gift to the National Holdings, for the handing over of which it is not possible to obtain the signature of the owner of the object in the contract on the acceptance of the object in the ownership of the museum due to objective reasons, the acceptance of the object shall be attested by an extract from the minutes of the meeting of the Collection Commission of the museum approved by the Director.

[29 September 2009]

45. After the receipt of an application, the agreement on the permission for the temporary lending (outgoing loan) of museum objects shall be co-ordinated with the collection curator and the person having civil liability for museum objects (if the collection curator is not the person having civil liability for the objects to be lent). The agreement shall specify the purpose of the loan, time period, the value of the museum objects, as well as guarantees for the preservation and safety of the object.

[29 September 2009]

46. A deed of delivery and acceptance attached to the loan agreement shall be signed by the collection curator and by the person having civil liability for the collection (if the collection curator is not the person having civil liability for the objects to be lent), as well as by the recipient of the object.

47. Each object acquisition document type shall be registered in a separate registration journal.

[19 December 2017]

48. On the basis of the object acquisition documents, the museum object shall be entered into the inventory book. The serial entry number of the museum object in the inventory book shall be the inventory number of the relevant object, which is to be entered also in the object acquisition documents. The object shall be entered into the inventory book not later than one month after acceptance thereof in the ownership of the museum. In accepting a large-scale group of objects in the ownership of the museum (at least 100 units), objects shall be entered in the inventory book within a year. If the quantity of newly-acquired objects exceeds 1000 units, but is less than 5000 units, they shall be entered in the inventory book within three years. If the quantity of newly-acquired objects exceeds 5000 units, but is less than 10 000 units, they shall be entered in the inventory book within five years.

[29 September 2009]

48.1 If the information system of the joint catalogue of the National Museum Holdings or another information system is used for entering of objects in the inventory book, the list of objects together with the information referred to in Paragraph 52 of this Regulation from the information system of the joint catalogue of the National Museum Holdings or another information system may be printed out and drawn up as an inventory book at the end of each calendar year or after registration of thousand objects of the collection.

[19 December 2017]

49. Replacement of old inventory books with new ones is permitted only in accordance with a decision by the Collection Commission of the museum and by the order of the Director (manager), in case the procedures for the registration of museum collection are being changed at the museum, the museum is undergoing a reorganisation or the inventory book may no longer be used due to physical damage. The old inventory books shall be kept permanently in the archives of the museum.

50. [19 December 2017]

51. The objects acquired in the ownership of a museum and included in its core collection shall be registered in the inventory book of the core collection.

52. The following shall be indicated in the core collection inventory book:

52.1. the inventory number;

52.2. the date of entry;

52.3. the number and the date of drawing up of the relevant acceptance document;

52.4. the previous inventory number (if any) of the museum object;

52.5. the name and a short description of the museum object;

52.6. the number of the museum objects;

52.7. the material from which the museum object has been made and dimensions;

52.8. the state of preservation of the museum object;

52.9. the price (for purchased museum objects);

52.10. the department or collection in which the museum object has been included;

52.11. the scientific inventory or collection number (if any);

52.12. notes (information about withdrawal of the museum object from the core collection - the number and date of the relevant order of the Ministry of Culture and the number, date of the order of the Director (manager) of the museum, other notes).

[8 December 2009]

53. The verification of the existence of objects of the National Holdings of the museum shall be carried out according to the order of the Director (manager) of the museum. The order shall specify the quantity of objects of the National Holdings of the museum to be verified (hereinafter - the objects to be verified), the time of verification, and the composition of the commission.

[19 December 2017]

53.1 The objective of verification of existence of objects of the National Holdings of the museum is to ascertain whether objects of the collection which are in the ownership or possession of the museum, exist (can be found), and to verify whether location of the object of the National Holdings of the museum conforms to the place indicated in the registration documentation of the National Holdings of the museum. Upon performing verification of existence of objects of the National Holdings of the museum, the museum shall:

53.1 1. prepare a list of the objects to be verified, providing therein a place for information on the location (topographical designation) and condition of preservation of the object of the museum;

53.1 2. compare the marking on the object of the National Holdings of the museum with entries in the registration documentation of objects of the National Holdings of the museum - the inventory book, the registration record. If the inventory number of the object of the National Holdings and the description of the object conforms to that indicated in the registration documentation, the location (topographical designation) of the object of the National Holdings of the museum shall be entered in the list of the objects to be verified;

53.1 3. the deficiencies established in verification (the object of the National Holdings of the museum does not have an inventory number or the same inventory number has been found for several objects of the National Holdings of the museum, or several inventory numbers not corresponding to the registration documentation have been noted on one object of the National Holdings of the museum) shall be indicated in the list of the objects to be verified, and the relevant objects of the National Holdings of the museum shall be separated from the storage site or expositions, placing them separately;

53.1 4. verify all collections of the National Holdings of the museum or the whole National Holdings of the museum in order to establish, upon comparison of the deficiencies indicated in the list of the objects to be verified and the objects of the National Holdings of the museum separated in the verification process, the mistakes made in registration of objects of the National Holdings of the museum and to eliminate them by making a relevant note in the list of the objects to be verified - entering the location (topographical designation) of the object of the National Holdings of the museum;

53.1 5. draw up a list of objects of the National Holdings of the museum not found. The abovementioned list shall include such objects of the National Holdings of the museum for which the location has not been indicated after completion of the verification of all collections of the National Holdings of the museum or the whole National Holdings of the museum and after elimination of registration mistakes of objects of the National Holdings of the museum.

[19 December 2017]

54. A protocol shall be drawn up on the verification results of the existence of the National Holdings objects of a museum. The referred to protocol shall be signed by the members of the commission.

55. If after verification of all collections of the National Holdings of the museum or the whole National Holdings of the museum it is established that, upon verifying all the possible versions, any of the objects of the museum cannot be found, a protocol on the objects of the museum not found upon a search shall be sent to the Ministry of Culture. Information in the registration documentation of the National Holdings of the museum about the object of the museum, the possible reasons of loss, and the measures taken during the course of search shall be indicated in the protocol.

[19 December 2017]

56. The state of preservation of the museum objects shall be assessed concurrently with the existence verification of the National Holdings objects of the museum. If major damage to an object in the museum collection is found, a restorer shall be invited.

56.1 The existence of the museum collection or separate parts (collections) thereof shall be verified each year. The museum shall ensure a complete verification of existence of the collection:

56.11. once every five years if the museum collection do not exceed 10 000 units;

56.12. once every seven years if the museum collection do not exceed 30 000 units;

56.13. once every 10 years if the museum collection do not exceed 50 000 units;

56.14. once every 20 years if the museum collection contain more than 50 000 units, but do not exceed 200 000 units. If the collection contain more than 200 000 units, the verification of existence shall be performed for not less than 15 000 units a year.

[29 September 2009]

57. The National Holdings objects shall be marked - a registration notation (code and inventory number) shall be written upon the object or signature which has been attached to the object. The code shall be co-ordinated with the Ministry of Culture.

[8 December 2009]

58. Only such materials may be used for marking which do not damage the object (the selection of each new material shall be co-ordinated with the certified restorer). It is prohibited to use colours and varnishes that have not been checked for marking. No nails, metal pins, glue or similar materials that may cause damage to the museum object may be used for the attachment of the signature.

[19 December 2017]

59. The mark or marking shall be placed upon the object so that it would be clearly legible, would not cover and damage any type of information about the object and would not be visible to the visitors during the exposition of the object.

V. Preservation of the National Holdings

60. The museums and other persons, in the ownership of which are the National Holdings objects, shall ensure protection of the National Holdings in order to avoid the deterioration of the preservation stage of the museum objects. The Ministry of Culture shall provide museums with the methodological materials on the conditions and techniques for the registration, preservation, displacement and exposition of museum objects.

[8 December 2009]

61. The museums shall ensure the conformity of premises for the storage of the National Holdings objects, as well as the conformity of heating, ventilation and electric power supply systems with the construction standards of Latvia.

62. The National Holdings objects of the museum shall be stored in separate premises or buildings - storage sites. The museums and other persons, in the ownership of which tare the National Holdings objects, shall ensure the conditions referred to in Annexes 2 and 3 to this Regulation for the storage thereof.

63. Bookcases, shelves or any other type of equipment, as well as large-scale objects shall be placed in storage sites with passageways ensuring ventilation of the premises, access to the museum objects and the evacuation thereof.

64. The types of storage sites shall be as follows:

64.1. open storage sites accessible for a tour in the presence of a museum employee;

64.2. restricted storage sites accessible for a tour only in the presence of the person having civil liability.

65. Permanent work places for the staff of a museum shall be established outside the storage sites.

66. The following premises shall be equipped as storage sites:

66.1. an isolator, inside which museum objects infected with vermin, fungi or otherwise infected shall be placed and treated;

66.2. a room for the treatment of newly acquired museum objects;

66.3. a room for visitors to the museum in order to ensure an opportunity to work with the museum objects.

67. The technical condition of storage sites and inventory thereof shall be examined by the collection curator and other persons having civil liability for the collection (if any), inviting, if necessary, other specialists.

68. For ensuring of preservation of the National Holdings objects of a museum and the documentation thereof:

68.1. the museum buildings and premises shall be equipped with an alarm system which guarantees twenty-four hour security;

68.2. one set of keys for the museum storage sites and exposition rooms with the relevant designations shall be kept in a secure place or in a safe, and the procedures for the handing out and return thereof shall be determined by the Director (manager) of the museum. The other set of keys shall be kept with the collection curator or with the Director (manager) of the museum;

68.3. the keys to the facilities placed in the museum's storage sites and exposition rooms shall be kept with the person having civil liability;

68.4. museum storage sites and exposition rooms shall be provided with control seals, control keys or an electronic key system.

69. In emergency situations, if due to force majeure (fire, flood, damage caused by a storm) the National Holdings objects are or may be threatened, without the presence of the person having civil liability, the museum storage sites may be opened by:

69.1. a commission in the composition of three members with the participation of the collection curator or the Director (manager) of the museum. The commission shall draw up a protocol on the opening of the museum storage site and one copy of the protocol shall be handed over to the person having civil liability;

69.2. the security guard on duty or another museum employee, if it is impossible to establish the commission. The relevant employee shall notify the Director of the museum and the collection curator of the opening of the museum storage site.

70. The Ministry of Culture and the institution to which the museum is subordinate shall be immediately informed of any emergency situations.

[8 December 2009]

71. Buildings and premises of the museum shall be equipped with a fire alarm.

72. Fire extinguishers and fire extinguishing devices shall be located in museum storage sites and exposition rooms (or near them). When arranging the fire extinguishing devices, such systems shall be chosen that ensure the preservation of the National Holdings objects.

73. The museum shall have a plan for the protection of the National Holdings objects in an emergency situation.

74. If any threat appears to the object of the National Holdings, the collection curator has the right to turn directly to the Ministry of Culture.

[8 December 2009]

75. Conservation and restoration work of the National Holdings objects shall be performed by a certified restorer or a working group headed by him or her.

76. All conservation and restoration work shall be documented. Prior to the restoration, after the restoration and, where appropriate, during the restoration a photo fixation shall be carried out upon all National Holdings objects to be restored. The conservation and restoration documentation shall be kept permanently.

77. Information about the conservation and restoration of the National Holdings object shall be specified in the registration documentation of the National Holdings.

78. [19 December 2017]

79. When organising a museum exposition, the museum shall ensure the protection of the National Holdings objects from dust, micro-organisms and insects.

80. When organising a museum exposition, the requirements referred to in Annexes 4 and 5 to this Regulation shall be fulfilled.

VI. Use of the National Holdings

81. The museums and other persons, in the ownership of which are National Holdings objects, shall ensure the accessibility of the objects included in the National Holdings to the public for the use thereof in the fields of science, culture, aesthetic education and education, as well as for State representation.

[29 September 2009]

82. The National Holdings objects shall be used in order to carry out the scientific research of the museum, to organise expositions and exhibits, to educate the society.

83. [19 December 2017]

84. Visitors and researchers may become acquainted with the displayed National Holdings objects at exhibitions and permanent expositions during the working hours specified by museums.

85. Visitors and researchers may become acquainted with the non-displayed National Holdings objects, on the basis of an application, in which the theme of the research and the purpose of the use of the object have been indicated, if the permission of the Director (manager) of the museum, co-ordinated with the collection curator, has been received.

86. When ensuring the use of the National Holdings objects, the State, local government and autonomous museums shall provide visitors and researchers with the following services free of charge:

86.1. the accessibility of the reference material (for example, card indexes, data bases, descriptions, indicators);

86.2. the possibility to become acquainted with the National Holdings objects.

87. Museums and other persons, in the ownership of which are the National Holdings objects, may refuse to provide a possibility to become acquainted with the National Holdings object to a visitor or researcher or to loan the object if:

87.1. the registration of the relevant objects has not been completed;

87.2. it is poorly-preserved;

87.3. it is exhibited or it is planned to exhibit it in another exhibition or permanent exposition;

87.4. it has been delivered (lent) outside the museum;

87.5. the aim of its use does not comply with the aims referred to in Paragraph 81 of this Regulation;

87.6. it is being conserved or restored;

87.7. the object has special conditions for the use, which have been entered in the object acquisition documents;

87.8. the receiver of the loan may not ensure the conditions for the exposition and preservation referred to in Annexes 4 and 5 to this Regulation.

88. In order to ensure the preservation and use of the National Holdings, the State, local government and autonomous museums have the following obligations, but other persons, in the ownership of which are the National Holdings objects, have the following rights:

88.1. to determine the procedures according to which visitors and researchers become acquainted with the objects;

88.2. to determine the quantity of museum objects to be handed out for work, the procedures for the registration and examination thereof;

88.3. to temporarily deprive of the right to use the museum object if a visitor, researcher or receiver of a loan has damaged the object or has treated it carelessly and therefore it is damaged, or has violated the loan conditions provided for in the agreement;

88.4. to require the payment of compensation for damaging a museum object.

89. When ensuring the use of the National Holdings, the museums shall provide the following services in accordance with a price list:

89.1. visiting of exhibitions and expositions;

89.2. delivery (lending) of museum objects to non-accredited museums and other institutions, except cases related to State representation;

89.3. use of the National Holdings objects, if the relevant services exceed the amount of services referred to in Paragraph 86 of this Regulation.

[29 September 2009]

90. The National Holdings object may be temporarily delivered (lent) to another museum or person, if the purposes of lending conform to the conditions referred to in Paragraph 81 of this Regulation and the museum or person confirms that safety and preservation of the National Holdings objects will be ensured. The person receiving the loan shall insure the lent National Holdings objects, except in cases where the person receiving the loan is an accredited museum, State or local government science, culture or educational institution or the term of the loan does not exceed one calendar week and the Collection Commission acknowledges that a standard object is being lent.

[29 September 2009]

90.1 The monetary value of the National Holdings objects to be insured shall be expressed in accordance with Annex 6 to this Regulation.

[29 September 2009]

91. In order to receive a permit for temporal bringing of the National Holdings object outside (loan) the borders of the State, the owner of the relevant object or a person authorised thereof, not later than two weeks before bringing of the object outside (loan), shall submit an application to the Ministry of Culture, attaching the following documents thereto:

91.1. a copy of an invitation or a co-operation agreement;

91.2. a list and images of the museum objects to be taken out;

91.3. insurance policies for the objects to be taken out or copies of the issued guarantee by the recipient country.

[8 December 2009]

92. Within two weeks after the object which was brought out is received back, the owner of the National Holdings object or a person authorised thereof shall inform in writing the Ministry of Culture thereof.

[8 December 2009]

93. If the term of the loan exceeds one year, the museum shall verify the existence of the National Holdings objects and the storage conditions thereof not less than once a year. If the quantity of lent objects of the collection of the museum exceeds 15 000 units for more than a year, the museum shall ensure full verification of existence and storage circumstances of the lent objects of the National Holdings within five years. Expenditure necessary for verifications in Latvia shall be covered by the person receiving the loan. For performance of verifications abroad the museum shall stipulate in the loan agreement the duty of the person receiving the loan to confirm in writing the existence and preservation of the lent National Holdings object.

[19 December 2017]

VII. Information System of the Joint Catalogue of the National Museum Holdings

[19 December 2017]

94. The information system of the joint catalogue of the National Museum Holdings (hereinafter - the system) shall consist of:

94.1. the working environment in which the data specified in annexes to this Regulation are included with the right to museums and other persons in the ownership or possession of which are objects of the National Holdings to access their data for entering, correction or deletion (hereinafter - the working environment);

94.2. websites of the publicly accessible portal of the system (www.nmkk.lv) (hereinafter - the public environment) for publishing the publicly available data specified in Annex 1 to this Regulation and provision of electronic services.

[19 December 2017]

95. The Centre for Information Systems of Culture (hereinafter - the Centre) shall be the system manager. The Centre shall ensure:

95.1. operation and maintenance of the system;

95.2. security management of the system;

95.3. management of the users of the system;

95.4. training of the users of the system.

[19 December 2017]

96. Descriptions of the objects of the National Holdings, as well as descriptions of the objects included in auxiliary collections and exchange collections to be entered in the system shall consist of the data indicated in Annex 1 to this Regulation. Museums and other persons in the ownership or possession of which are objects of the National Holdings shall enter the data indicated in Annex 1 to this Regulation as mandatory for all objects included in the system. Museums and other persons in the ownership or possession of which are objects of the National Holdings shall enter the data indicated in Annex 1 to this Regulation as recommended at their choice.

[19 December 2017]

97. The following personal data are processed in the system:

97.1. the author of the object, the given name, surname, or pseudonym, year, month, and date of birth of the maker or manufacturer;

97.2. the given name and surname of a person related to the history of the object;

97.3. the given name, surname, personal identity number, declared place of residence, contact details of the alienator (person who gave it as a gift, seller) of the object;

97.4. the given name, surname, working place, position, e-mail, telephone number of the person who is being granted the access rights to the working environment;

97.5. e-mail of the user of the public environment, if the user chooses to enter his or her e-mail in the system;

97.6. personal data obtained as a result of authentication which is received by the system from the provider of authentication service chosen by the user;

97.7. the given name, surname, personal identity number of the recipient of electronic service;

97.8. the Internet Protocol (IP) address assigned to the device (computer) of the user.

[19 December 2017]

98. The purpose for processing personal data of the author, maker, or manufacturer of the object (data collection, registration, entering, storage, arranging, correction, use, handing over, transmission, disclosure, and deletion) is the formation and updating of the description of the object, search of information for the purposes of research and educating the public, as well as provision of the rights of the author. Personal data of the author, maker, or manufacturer of the object shall be processed in the system as long as the object is included in the National Holdings, auxiliary collection, or exchange collection. After withdrawal of the object from the National Holdings, auxiliary collection, or exchange collection the personal data of the author, maker, or manufacturer of the object are deleted from the system within the time period referred to in Paragraph 106 of this Regulation.

[19 December 2017]

99. The purpose for processing personal data of the person related to the history of the object (data collection, registration, entering, storage, arranging, correction, use, transfer, transmission, and disclosure) is the creation of memorial historical belonging, description of the historical user and history of the object for the purposes of research and educating the public. Personal data of the person related to the history of the object shall be processed in the system as long as the object is included in the National Holdings, auxiliary collection, or exchange collection. After withdrawal of the object from the National Holdings, auxiliary collection, or exchange collection data on the person related to the history of the object are deleted from the system within the time period referred to in Paragraph 106 of this Regulation.

[19 December 2017]

100. The purpose for processing personal data of the alienator (person who gave it as a gift, seller) of the object (data collection, registration, entering, storage, use, transfer, transmission, and disclosure) is ensuring registration of the object. Personal data of the alienator of the object shall be processed in the system as long as the object is included in the National Holdings, auxiliary collection, or exchange collection, if the system is used for documenting registration of the object. After withdrawal of the object from the National Holdings, auxiliary collection, or exchange collection the data on the alienator are deleted from the system within the time period referred to in Paragraph 106 of this Regulation.

[19 December 2017]

101. The purpose for processing personal data of the users of the working environment (data collection, registration, entering, correction, storage, use, transfer, transmission, disclosure, and blocking) is ensuring the conformity of the system with the minimum safety requirements of information and communications technologies of the State institutions. Personal data of the user of the working environment shall be processed in the system as long as the person has been granted access rights to the working environment. Upon cancelling the access rights of the user of the working environment, personal data are deleted after the end of the time period for the audit record storage.

[19 December 2017]

102. The purpose for processing e-mail address of the user of the public environment (collection, storage, and use) is ensuring the possibilities of restoring the password, receipt of electronic services, and communication with the user for quicker and more convenient provision of services. E-mail address of the user is processed in the system for as long as the user does not delete his or her user account in the public environment.

[19 December 2017]

103. The purpose for processing the personal data obtained as a result of authentication - the purpose for the receipt of data is ensuring the access rights of the user to the system through the use of the authentication service chosen by the user. The personal data obtained as a result of authentication are deleted after the end of the time period for the audit record storage.

[19 December 2017]

104. The purpose for processing the personal data (data collection, registration, and storage) of the recipient of electronic service is the provision of the electronic service. Personal data of the user of the electronic service are stored for five years after receipt of the electronic service. After the end of the abovementioned time period, personal data of the recipient of the electronic service are deleted from the system.

[19 December 2017]

105. The purpose for processing the Internet Protocol (IP) address assigned to the device (computer) of the user (data collection, registration, entering, storage, use, handing over, transmission, disclosure, deletion, and blocking) is ensuring the conformity of the system with the minimum safety requirements of information and communications technologies of the State institutions. The Internet Protocol (IP) addresses assigned to the device (computer) of the user are deleted after the end of the time period for the audit record storage.

[19 December 2017]

106. Museums and other persons in the ownership or possession of which are objects of the National Holdings shall update (supplement, specify, or delete) the data entered in the system within one month after the day of receipt of new information.

[19 December 2017]

107. Museums and other persons in the ownership or possession of which are objects of the National Holdings shall, within one month after taking of the decision on the accreditation of the museum or on the inclusion of a private collection or separate museum-related objects in the National Holdings, enter into a contract with the Centre on the use of the system. After entering into the abovementioned contract with museums and other persons in the ownership or possession of which are objects of the National Holdings, a user account shall be created in the working environment.

[19 December 2017]

108. The following shall be included in the contract on the use of the system:

108.1. the name or given name and surname of the owner or possessor of the object of the National Holdings;

108.2. the regulations for the use of the working environment;

108.3. the procedures for granting, deleting or suspending access rights to the working environment;

108.4. the procedures for processing applications on malfunctions in the operation of the system.

[19 December 2017]

109. The Ministry of Culture shall inform the Centre of new museums and other persons in the ownership or possession of which are objects of the National Holdings within five days after taking of the decision on the accreditation of the museum or on the inclusion of a private collection or separate museum-related objects in the National Holdings.

[19 December 2017]

110. If the museum which has objects of the National Holdings in its ownership or possession, is liquidated or reorganised, the Ministry of Culture shall inform the Centre of the changes necessary in the system within one month.

[19 December 2017]

111. Data on objects of the National Holdings shall be entered in the system not later than one month after inclusion of the objects in the National Holdings. If a large group of objects of the National Holdings (at least 100 items) is received, data shall be entered in the system within one year after inclusion of the objects in the National Holdings. If the quantity of the group of newly acquired objects of the National Holdings exceeds 1000 items, but is less than 5000 items, data shall be entered in the system within three years after inclusion of the objects in the National Holdings. If the amount quantity of the group of newly acquired objects of the National Holdings exceeds 5000 items, but is less than 10 000 items, data shall be entered in the system within five years after inclusion of the objects in the National Holdings.

[19 December 2017]

112. If an object of the National Holdings is withdrawn from the National Holdings, then museums and other persons in the ownership or possession of which are objects of the National Holdings have an obligation to update the data in the system within one month after the Ministry of Culture has taken the decision to withdraw the object of the National Holdings from the National Holdings.

[19 December 2017]

113. The Centre shall publish the publicly available data of the system in the form of open data on the website of the Latvian Open Data Portal (https://data.gov.lv). The publicly available data of the system in the Latvian Open Data Portal shall be updated at least once in every six months.

[19 December 2017]

114. Access rights to the working environment are granted to the persons authorised by such museum or other persons in the ownership or possession of which are objects of the National Holdings, after entering into the contract referred to in Paragraph 107 of this Regulation with the Centre. After entering into the contract, the rights of the administrator are granted to the authorised person with the possibility to create new users of the working environment within the scope of his or her institution or according to the task of a private individual.

[19 December 2017]

115. Access rights to the public environment are granted to registered and unregistered users in online mode. Any natural person is entitled to become a registered user of the public environment by creating his or her user account.

[19 December 2017]

116. Users of the system have the right to use the system according to the functionality of the system and the extent of access rights. Registered users have the right to use an extended functionality of the public environment of the system and to receive electronic services.

[19 December 2017]

117. Users of the system shall be responsible for the safety, loss, unsafe storage, unauthorised use, and disclosure of the authentication data granted, and also for any consequences which may arise due to unauthorised use of authentication data.

[19 December 2017]

VIII. Closing Provisions

[19 December 2017]

118. Museums and other persons in the ownership or possession of which are objects of the National Holdings and to which access rights to the working environment have been granted by the Centre until the day of coming into force of this Regulation have an obligation to enter into a contract with the Centre on the use of the system within six months after coming into force of this Regulation.

[19 December 2017]

119. Mandatory data of the description of the object on objects of the National Holdings which were in the ownership or possession of the museum until the day of coming into force of this Regulation shall be entered in the system according to a digitisation plan developed by the museum, but not less than 50 % of the museum objects surveyed in annual verifications of the existence of objects.

[19 December 2017]

Prime Minister A. Kalvītis

Minister for Culture H. Demakova

 

Annex 1
Cabinet Regulation No. 956
21 November 2006

Descriptions of Objects of the National Holdings, Objects Included in Auxiliary Collections and Exchange Collections

[19 December 2017]

The fields to be completed in the description of objects of the National Holdings, objects included in auxiliary collections and exchange collections are marked with an "X".

No. Data Mandatory Recommended Available to the public
1. Identification
1.1. name of the museum, other institution or the given name, surname of the private individual X   X
1.2. address X   X
1.3. unit   X X
1.4. registration notation X1   X
1.5. collection   X X
1.6. collection number X1   X
1.7. name of the object X   X
1.8. type of the collection X    
1.9. type of the object X   X
1.10. exhibited X   X
2. External indications and content
2.1. title or name   X X
2.2. other names of the object   X X
2.3. description of the object   X X
2.4. material   X X
2.5. authenticity   X X
2.6. description of the content   X X
2.7. language   X X
2.8. state of preservation   X X
2.9. topography   X  
3. Making
3.1. author   X X
3.2. information regarding the author   X X
3.3. information about the maker or manufacturer   X X
3.4. producer or publisher   X X
3.5. place of manufacture   X X
3.6. date/year of manufacture   X X
3.7. date of manufacture   X X
3.8. approximate date of manufacture   X X
4. Quantity and value
4.1. quantity   X X
4.2. number of specimens   X X
4.3. price   X  
4.4. value   X  
4.5. currency (for value)   X  
5. Acquisition
5.1. type of acquisition   X X
5.2. method of acquisition   X X
5.3. date of acquisition   X X
5.4. date of acquisition   X X
5.5. place of acquisition   X X
6. History
6.1. previous registration notation(s)   X X
6.2. history of the object   X X
6.3. type of utilisation of the object   X X
6.4. place of utilisation   X X
6.5. user   X X
6.6. memorial historical belonging   X X
7. Dimensions
7.1. measurement unit of length   X X
7.2. length   X X
7.3. width   X X
7.4. height   X X
7.5. length with the design   X X
7.6. width with the design   X X
7.7. height with the design   X X
7.8. diameter   X X
7.9. unit of weight measurement   X X
7.10. weight   X X
7.11. other dimensions   X X
8. Conditions
8.1. conditions of utilisation   X X
8.2. conditions of use   X  
8.3. audiovisual annexes     X2
8.4. copyright (Yes/No) X   X
8.4.1. ownership of the copyright (if "Yes" has been selected) X3   X
8.4.2. reason for the absence of copyright (if "No" has been selected) X3   X
9. Data of nature objects
9.1. stratigraphy   X X
9.2. biological classification   X X
10. Data of acquisition documents
10.1. contract number   X  
10.2. protocol number   X  
10.3. date   X  
10.4. given name, surname, position of the person who accepted   X  
10.5. source of acquisition:   X  
10.5.1. given name, surname, personal identity number, declared place of residence, contact details of the alienator   X  
10.5.2. institution   X  
10.5.3. position   X  
10.5.4. address of the institution   X  
10.6. given name, surname, position of the person who approved the act   X  
10.7. notes   X  

Notes.
1 At least one of these fields must be completed.
2 Accessible to the public, if the museum object is not copyrighted or a permit to make public an audiovisual reproduction of a copyrighted museum object has been acquired.
3 One of the fields shall be completed depending on whether the museum object is or is not copyrighted.

 

Annex 2
Cabinet Regulation No. 956
21 November 2006

Requirements for the Storage of the National Holdings Objects1

No. Material Temperature (°C) Humidity (%) Lighting and other conditions
maximum minimum variations within 24 hours relative RH ∆RH variations within 24 hours
1 2 3 4 5 6 7 8
1. Paper:
1.1. oil painting and pastel 20 16 1 50-55 3 75-150 lux, blocking UV
1.2. water-colour, drawing and charcoal 17 15 1 45-55   up to 50 lux, store in a dark place, well-ventilated room, in folders protected from dust or glassed2, with the image placed upwards
2. Engravings, printed papers 17 15 4 45-55 3 up to 50 lux, blocking UV
3. Documents, manuscripts 20 16 3 40-50 3 up to 50 lux
4. Photo materials:
4.1. black-and-white photographs 18 2 1 30-50 3 store in a dark place, well-aired room, in folders protected from dust
4.2. colour photographs 2 0   30-40   -
4.3. black-and-white photographic film negatives
4.3.1. nitrocellulose3 7 2   30-50   store in a dark place
4.3.2. made of cellulose acetate and polyester 21 16   30-50   store in a dark place
4.4. colour photographic film negatives and slides 3 -18   20-30    
4.5. black and white glass plate negatives, dagerotypes, ambrotypes, ferotypes 18 13   30-40   up to 50 lux, store in a dark place
5. Paintings:
5.1. on canvas, oil 20 16 1 50-55 2 up to 50-150 lux, blocking UV
5.2. tempera 20 16 1 45-50 2 up to 50 lux
6. Textile articles and clothing 20 14 3 50-55 4 up to 50 lux, in a well-ventilated, clean room, in closed wardrobes, appropriate drawers or chests. Hats - in boxes. Silk shall not be folded
7. Carpets and wallpaper 20 14 3 55-60 4 up to 50 lux, may be wrapped on a roll the diameter of which is at least 20 cm
8. Painted leather 20 14 1 55-60 2 up to 50 lux, blocking UV
9. Leather and parchment 20 14 1 55-60 2 up to 50 lux
10. Chinese lacquer 20 14 3 50-55 3 up to 150 lux
11. Bone, ivory and mother-of-pearl 20 14 3 50-55   at least 75 lux, store in a bright, well-ventilated room, in glass cabinets
12. Wood:
12.1. painted 20 14 1 55-60 2 up to 150 lux
12.2. polychrome and wooden sculpture 20 14 1 55-60 1 up to 150 lux
12.3. unpainted wood and furniture 20 12 5 50-55 4 up to 150 lux
12.4. painted boxes and toys 20 14 5 50-55 4 up to 150 lux
13. Rubber, ebonite and plastic 20 16 5 30-50 3 store in a dark place (up to 50 lux), blocking UV
14. Acetate cinematographic films, videotapes and audiotapes 12 -18   30 3 store in a dark place (up to 50 lux)
15. Metal:
15.1. iron, copper and zinc 20 12 3 10-45 3 -
15.2. lead 20 14 2 30-45 3 do not keep in oak furniture. Special valuables must be stored in a hermetically sealed glass container
15.3. tin, tinned and galvanised tin 20 17 2 30-45 3 do not put one on the top of another, store separately
16. Stone sculptures 20 10 4 50-55 3 store in coverings in order to protect from dust and UV
17. Articles made of plaster 20 12 4 25-30 3 up to 50 lux, store in coverings in order to protect from dust and UV
18. Pottery, faience and porcelain 20 12 4 40-45 1 up to 300 lux, blocking UV Porous, unglazed and porcelain mass (biscuit) shall be stored under a truncated dome or in special casings
18.1. pottery with damaged glaze 20 15 4 40-45 1 up to 300 lux, blocking UV
19. Coloured glass and precious stones 20 12 4 40-45 1 up to 150 lux
20. Precious metals 20 12 4 30-45 5 silver may not come into contact with a material containing sulphur
21. Archaeological materials:
21.1. metal:            
21.1.1. iron 20 12 3 10-45 3 store in immovable and fixed position in chests
21.1.2. tin, lead 25 18 2 30-45 3 store in immovable and fixed position in chests
21.2. silicate materials:
21.2.1. antique glass 20 18 2 20-25 1 store in immovable and fixed position in chests, up to 150 lux, blocking UV
21.2.2. pottery 20 16 2 40-45 2 store in immovable and fixed position in chests
21.3. organic materials:
21.3.1. textile articles, leather and wood 20 10 1 55-60 2 store in a dark, well-ventilated place
21.3.2. amber 18 10 2 30-50 3 store in a dark place
21.3.3. bone 20 10 2 40-55 3 150-200 lux, blocking UV
22. Zoological materials:
22.1. stuffed birds, leather 25 15   45-55   up to 50 lux
22.2. stuffed mammals, leather 24 16   45-60   up to 100 lux
22.3. stuffed fish 20 15   50-60   up to 150 lux
22.4. nests 18 15   55-65   up to 100 lux
22.5. eggs 18 15   45-55   up to 50 lux
22.6. wet preparations 20 15       up to 100 lux
22.7. horns, bones 20 14   50-60   up to 150 lux
22.8. dry zoological objects 18 10 1 45-65   up to 100 lux
23. Entomological materials 20 15   45-65   up to 50 lux
24. Botanical materials 25 15   50-60   up to 50 lux
25. Palaeontological materials 22 14   50-60   up to 150 lux
26. Geological materials 22 5   35-60   up to 200 lux

Notes.
1 Shall not apply to unheated premises and outdoor sites.
2 Organic glass may not be used. Glass may not touch the image. Work must be performed by a restorer. If the glassed materials are stored in folders, only the works of the same size with separators may be put in one folder without compacting them.
3 Nitrocellulose photo materials are self-inflammable, and it is advisable to duplicate information from them on other information media.

 

Annex 3
Cabinet Regulation No. 956
21 November 2006

Recommended Climate Regimes at Storage Sites

1. Regime A: RH = 15-40 %; ∆RH = 3 %; T = 16 °C; ∆T = 2 °C.

Materials to be Stored under Regime A
mandatory permissible
Archaeological metal, excavation material samples, coins and medals, weapons, minerals and other geological material, antique glass Damaged pottery and ceramic building parts, stone, amber, metal

2. Special regime (variation of Regime A): RH = 25-40 %; T = 2-7 °C.

Materials to be stored under the special regime - black-and-white nitrocellulose photographic negatives, colour photographic film negatives and slides, colour photographs.

3. Regime B: RH = 40-55 %; ∆RH = 3 %; T = 18-19 °C; ∆T = 2 °C.

Materials to be Stored under Regime B
mandatory permissible
Paper, paintings, graphics, plastic, rubber, pottery, glass, polychrome wood, furniture, musical instruments, archaeological bone, heterogeneous material Leather, stone, book bindings, metal, coins, medals, textile articles, icons, archaeological material - leather, textile articles, wood

4. Regime C: RH = 50-65 %; ∆RH = 3 %; T = 16 °C; ∆T = 2 °C.

Materials to be Stored under Regime C
mandatory permissible
Japanese lacquer articles, painted bone, parchment, icons, archaeological material - wood, textile articles and leather Amber, leather, textile articles, polychromatic wood, synthetic materials

Minister for Culture H. Demakova

 

Annex 4
Cabinet Regulation No. 956
21 November 2006

Requirements for the Exposition of the National Holdings Objects1

No. Museum objects and materials Temperature (°C)2 Relative humidity Maximum lighting
maximum minimum rM (%) min-max. intensity (lx) UV (microwatt/lum)
1. Paper, watercolours, drawings, textile articles, clothing, carpets, wallpaper, feathers, wax, butterflies, stuffed animals, ivory, painted leather and synthetic materials 20 15 50-55 50 75
2. Unpainted leather, wood, polychromatic wood, paintings (on canvas), Chinese lacquer, mother-of-pearl, horns, painted wood, painted chests (including toys) and rubber 20 14 50-55 1503 75
3. Metal:
3.1. iron, copper, zinc and silver 20 2 less than 45 -4 -
3.2. galvanised sheetmetal, tin 20 17 less than 45 -4 -
3.3. archaeological metal 20 10 10-45 -4 -
4. Earthenware, glazed pottery, tiles, enamel and glass 20 12 constant5 300 75
5. Stone articles 20 2 - - -
6. Precious metals - - - - -
7. Amber 18 10 30-50 50 75

Notes.
1 Shall not apply to museum objects that are exhibited outside.
2 Optimum temperature 16-18 °C. It is advisable that within 24 hours the variations of the temperature for the organic materials do not exceed 1 °C and for inorganic materials 3 °C.
3 For painted objects (for example, ethnography) the lighting may be less intensive (depending on the type of pigment).
4 If the radiation of the light does not discharge heat.
5 Relative humidity 45-50 % (for the archaeological glass - 25 %) and the variations thereof may not exceed 2 % within 24 hours.

Minister for Culture H. Demakova

 

Annex 5
Cabinet Regulation No. 956
21 November 2006

Permissible Duration of Exposition of Materials at a Certain Light Intensity

No. Material Advisable lighting (lux), blocking UV Maximum permissible lighting time (hours)1
1. Textile articles, clothing 50 96 000
2. Watercolour painting, printed papers, drawings
3. Paper (including wallpaper, manuscripts)
4. Photographs
5. Slides
6. Natural material (almost everything) 50 96 000
7. Ethnographical material (almost everything)
8. Minerals (light-sensitive materials, for example, native silver, lepidolites, auripigment, realgar, amethyst) 50-200 96 000-384 000
9. Furniture (inlaid or with signs of fibre) 100-200 192 000-384 000
10. Plastics (in particular, bakelite, ebonite and polyethylene)
11. Paintings (oil and tempera) 200 384 000
12. Unpainted leather, wood, horn, bone, ivory
13. Lacquer articles
14. Furniture
15. Photographs (black-and-white)
16. Metals 300-4002 576 000 and more
17. Stone
18. Glass
19. Ceramics
20. Geological material (except for some minerals referred to above)

Notes.
1 Continuous lighting is not advisable.
2 There are no restrictions. The lighting referred to is the most appropriate for human eyes.

Minister for Culture H. Demakova

 

Annex 6
Cabinet Regulation No. 956
21 November 2006

Guidelines for Determining the Monetray Value of the National Holdings Objects

[29 September 2009]

1. The monetary value of the National Holdings objects for which the market value can be established (for example, at antique shops, auctions) shall be determined according to their market value.

2. The monetary value of the National Holdings objects (except for natural objects) (V) for which the market value cannot be established (except for natural objects) shall be determined based on the use or utilitarian value of the object and the cultural and historical value of the object:

2.1. the use or utilitarian monetary value of the object (U) shall be determined by comparing the object with an analogous contemporarily created object without cultural and historical value;

2.2. the cultural and historical value of the object (except natural objects) shall be determined according to the following parameters:

2.2.1. historical value (P1) - the relation of the object to historic processes and events;

2.2.2. memorial value (P2) - the relation of the object to a prominent person or special historic event;

2.2.3. authentic value (P3) - the evaluation of the museum object according to the prevalence thereof;

2.2.4. antique value (P4) - the evaluation of the museum object according to the time of coming into existence thereof;

2.2.5. material value (P5) - the evaluation of the museum object according to the material, from which it is made of;

2.3. the object shall be evaluated according to the parameters referred to in Sub-paragraph 2.2 of this Regulation, determining the coefficient (K) corresponding thereto from 1 to 5 (Table 1);

2.4. the monetary value of the object shall be calculated, using the following formula:

V = U x (K P1 + K P2 + K P3 + K P4 + K P5), where

V - monetary value;

U - utilitarian value;

P1, P2, P3, P4, P5 - parameters;

K - coefficient.

Table 1

Paramaters and Coefficients of the Cultural and Historical Value of the National Holdings Objects

Coefficient
K
Historical value
P1
Memorial value
P2
Authentic value
P3
Antique value
P4
Material value
P5
5 Direct relation to historic processes, events Direct relation to persons and/or events Unique, extremely rare author's work Until 19th century Materials of high quality
3 Fragmentary relation to historic processes, events Indirect relation to persons and/or events Typical, serial production 19th-20th century Natural materials
1 No relation to historic processes, events has been found No relation to persons and/or events is known Replica, copy, reproduction Contemporary Unstable, untested materials

3. The monetary value of natural objects (V) for which the market value cannot be established shall be determined based on the initial value and the natural scientific and cultural and historical value of the natural objects:

3.1. the initial value of the natural object (S) shall be determined, taking into account the occurrence thereof in nature, the necessary qualification and work to be invested in handling the natural object;

3.2. the natural scientific and cultural and historical value of the natural object shall be determined according to the following parameters:

3.2.1. scientific value (P1) - scientific information available about the natural object;

3.2.2. substitutability (P2) - the possibility to obtain an equal natural object;

3.2.3. quality (P3) - the level of handling of the natural object, the need for conservation or restoration;

3.2.4. historic and memorial value (P4) - the relation of the natural object to historic processes or events and a prominent person;

3.2.5. protected objects (P5) - the level of protection of the natural object specified in international and national regulatory enactments;

3.3. the natural object shall be evaluated according to the parameters referred to in Sub-paragraph 3.2 of this Annex, determining the coefficient (K) corresponding thereto from 1 to 7 (Table 2);

3.4. the monetary value of the natural object shall be calculated, using the following formula:

V = S x (K P1 + K P2 + K P3 + K P4 + K P5), where

V - monetary value;

S - initial value;

P1, P2, P3, P4, P5 - parameters;

K - coefficient.

Table 2

Parameters and Coefficients of the Natural Scientific and Cultural and Historical Value of the Natural Objects

Coefficient
K
Scientific value
P1
Substitutability
P2
Quality
P3
Historic and memorial value
P4
Protected objects
P5
7 Complete data Impossible Handling performed, ensuring similarity to the natural appearance Relation to prominent natural scientists and/or associations (18th century) Species included in annexes to the European Union directives and international conventions
5 Most essential data exist Difficult possibility Handling close to the natural appearance Relation to prominent natural scientists and/or associations (19th, 20th century) Specially protected (in accordance with the Cabinet Regulation No. 396 of 14 November 2000, Regulations Regarding the List of Specially Protected Species and Specially Protected Species of Limited Use)
3 Partial, general data Partially limited possibility Conservation necessary Relation to prominent natural scientists (21st century) Protected (Red Book of Latvia)
1 No data Unlimited possibility Restoration necessary None Not protected


Translation © 2018 Valsts valodas centrs (State Language Centre)

 
Document information
Status:
In force
in force
Issuer: Cabinet of Ministers Type: regulation Document number: 956Adoption: 21.11.2006.Entry into force: 01.12.2006.Publication: Latvijas Vēstnesis, 191, 30.11.2006.
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