Regulations Regarding Work Remuneration of Officials and Employees of State and Local Government Authorities, and Procedures for Determination Thereof

Issued pursuant to
Section 7, Paragraph four, Section 7.¹, Section 13.¹,
Section 15, Paragraph one and Section 16, Paragraph two of
the Law On Remuneration of Officials and Employees of
State and Local Government Authorities

I. General Provisions

1. This Regulation prescribes work remuneration of officials and employees of State and local government authorities, and the procedures for determination thereof. Chapter IV of this Regulation shall be applied for the determination of the groups of monthly salaries corresponding to the positions of officials and employees referred to in Section 11, Paragraph one of the Law On Remuneration of Officials and Employees of State and Local Government Authorities and the maximum amount of monthly salaries corresponding thereto.

[6 January 2015]

2. A monthly salary to an official (employee) who performs office (service, work) duties for a part-time working day (working week) shall be paid in proportion to the time period of the performance of such duties.

3. An official (employee) shall not receive work remuneration for a time period during which he or she, without a justified reason, does not perform his or her office (service, work) duties.

4. The hourly salary rate shall be calculated, dividing the amount of the monthly salary specified for the respective official (employee) by the number of respective working hours in the particular month, but if an aggregated working time is specified for an official (employee), the hourly salary rate shall be calculated, dividing the amount of the monthly salary specified for the respective official (employee) by the number of the average working hours of the respective calendar month.

5. This Regulation shall not apply to those employees who are employed in diplomatic and consular missions of the Republic of Latvia in foreign states and who are not taxpayers in the Republic of Latvia. The work remuneration of the abovementioned employees shall be determined in accordance with the specifics of the labour market of the respective state and the budget possibilities of the authority.

II. Procedures for Determination of the Monthly Salary of Officials and Employees of State Authorities of Direct Administration

6. In order to determine the monthly salary of an official (employee), his or her position shall be classified in accordance with the laws and regulations regarding the unified position classification system and procedures for position classification in State and local government authorities (position catalogue), and the position family, level and the monthly salary group corresponding to the position shall be determined. A specific range of monthly salaries shall correspond to each group of monthly salaries (Annexes 2 and 3).

[6 January 2015]

7. The monthly salary of an official (employee) within the scope of the range of the monthly salary provided for the respective monthly salary group of the position shall be determined in conformity with the following criteria of individual evaluation:

7.1. professional experience of the official (employee), which is of significance to the performance of the functions of the position (authority) and which is evaluated by the head of the authority, taking into account the requirements laid down in the description of the position of the official (employee) in the respective field;

7.2. evaluation of the work performance of the official (employee) in accordance with the laws and regulations regarding the procedures for evaluating the work performance of the persons employed in State authorities of direct administration.

[10 December 2013]

8. An official (employee), on the basis of the criteria of individual evaluation, shall be granted one of three categories (Annex 4).

9. The particular monthly salary of an official (employee) within the scope of the range of the monthly salary provided for the respective monthly salary group in Annexes 2 and 3 to this Regulation according to the category granted shall be determined by the head of the authority or his or her authorised official.

10. The monthly salary of the head of an authority shall be determined by the minister, but that of the director of the State Chancellery, the head of the Interdepartmental Co-ordination Centre and the head of the Corruption Prevention and Combating Bureau - by the Prime Minister.

11. The actual monthly salary for an official (employee) who has been determined the aggregated working hours, shall be calculated, multiplying the hourly wage rate by the number of hours actually worked in the respective calendar month.

12. If an official (employee), upon taking up the office (service, work), does not have professional experience in the respective field:

12.1. Category 1 shall be applied in determining the monthly salary to the official (employee) during the probation period. Upon expiration of the probationary period, the work performance of the official (employee) shall be evaluated, as well as the corresponding category shall be determined;

12.2. if a probationary period is not determined, initially Category 1 shall be applied in determining the monthly salary to the official (employee) and not later than after six months the work performance of the official (employee) shall be evaluated, as well as the corresponding category shall be determined.

13. If an official (employee), upon taking up the office (service, work), has professional experience in the respective field, which has been acquired within the last five years and is of significance to performing the functions of the authority (achieving the objectives of the authority), but a category has not been granted:

13.1. during an examination the head of the authority or his or her authorised official, with a justified decision, shall apply the category determined for the evaluation "good" in the table of Annex 4 to this Regulation according to the length of professional experience in determination of the monthly salary for the official (employee). Upon termination of the probationary period, the work performance of the official (employee) shall be evaluated and, taking into account the evaluation of work performance and length of professional experience of the official (employee), determine the corresponding category;

13.2. and a probationary period has not been determined, the head of the authority or his or her authorised official, with a justified decision, shall apply the category determined for the evaluation "good" in the table of Annex 4 to this Regulation according to the length of professional experience in determination of the monthly salary for the official (employee) and not later than after six months shall evaluate the work performance of the official (employee). Taking into account the evaluation of work performance and length of professional experience of the official (employee), the corresponding category shall be determined.

14. If an official (employee) is appointed or transferred to another office or hired for work in the same or another State authority of direct administration and he or she has professional experience in the respective field, which has been acquired within the last five years and is of significance to performing the functions of the authority (achieving the objectives of the authority), as well as a category has been granted, which is confirmed by a statement issued by the previous working place on the office (service, work) duties performed and the category granted in the working place:

14.1. during probation the category granted shall be applied, if the head of the authority or his or her authorised official has taken a justified decision to retain it. Upon termination of the probationary period, the work performance of the official (employee) shall be evaluated and, taking into account the evaluation of work performance and length of professional experience of the official (employee), determine the corresponding category;

14.2. but a probationary period has not been determined, initially the category granted shall be applied, if the head of the authority or his or her authorised official has taken a justified decision to retain it, and the work performance of the official (employee) may be evaluated not later than after six months. Taking into account the evaluation of work performance and length of professional experience of the official (employee), the corresponding category shall be determined.

[6 January 2015]

15. If an official (employee) returns from an extended justified absence (for example, parental leave, studies, incapacity for work), he or she shall be applied the last category granted and the work performance of the official (employee) shall be evaluated not later than after six months. Taking into account the evaluation of work performance and length of professional experience of the official (employee), the corresponding category shall be determined.

[10 December 2013]

16. The category shall be assigned to an official (employee) by the head of the authority or his or her authorised official; to the head of an authority - by the minister; to the director of the State Chancellery, the head of the Interdepartmental Co-ordination Centre and the head of the Corruption Prevention and Combating Bureau - by the Prime Minister; advisory officials by the Prime Minister, Deputy Prime Minister or minister accordingly.

17. The category for advisory officials shall be determined by a member of the Cabinet in conformity with knowledge, skills, level of education, proficiency and work experience of the official in the respective professional field. Paragraphs 12, 13, 14, 15, and 16 of this Regulation shall not apply to advisory officials of the members of the Cabinet.

18. The category of an official (employee) shall be reviewed not less than once a year, taking into account the evaluation of work performance and duration of professional experience of the official (employee). If the evaluation of work performance is:

19.1. equal or higher than in the previous year, the category shall be reviewed in accordance with Paragraph 8 of this Regulation. If the category is increased, a monthly salary may be reviewed. The monthly salary shall be reviewed, if the current monthly salary does not reach the minimum amount of the monthly salary corresponding to the respective category;

19.2. lower than in the previous year, the relevant category is reviewed in accordance with Paragraph 8 of this Regulation. If the category is decreased, a monthly salary may be reviewed. The monthly salary shall be reviewed, if the current monthly salary exceeds the maximum amount of the monthly salary corresponding to the respective category and the evaluation of work performance of the official (employee) is "must be improved". If the evaluation of work performance is "unsatisfactory", the monthly salary of the official (employee) shall be reduced by 15%, provided that the monthly salary reduced may not be less than the minimum wage determined in the State, as well as provided that the monthly salary determined does not exceed the maximum amount of the monthly salary corresponding to the respective category.

[6 January 2015]

19. For the work that is possible to be standardised, a piecework salary may be determined for an employee. A piecework salary shall be determined by using the following formula:

I = Tl x Nl x A, where

I - the piecework salary in euros;

Tl - the hourly rate in euros corresponding to the respective monthly salary group and category. It shall be determined by dividing the monthly salary that is determined in accordance with Paragraph 9 of this Regulation by the average number of working hours per month in the respective calendar year;

Nl - the work norm in hours for one unit of measurement of the work load to be performed;

A - the work load performed in the units of measurement (conforms to the units of measurement employed in the calculation of the work norm).

[24 September 2013]

III. Procedures for Determining the Monthly Salary of Officials (Employees) of the State Agency "Civil Aviation Agency", if their Professional Activities are Related to Achieving the Objectives of the Agency, Ensuring the Fulfilment of the Requirements of the European Union and the International Civil Aviation Organisation (ICAO)

20. In order to determine the monthly salary of the officials (employees) of the State agency "Civil Aviation Agency", whose professional activities are related to achieving the objectives of the Agency, ensuring the fulfilment of the requirements of the European Union and the International Civil Aviation Organisation (ICAO) (hereinafter - official (employee) of the Agency), their positions shall be classified in accordance with the laws and regulations regarding a uniform system for classification of positions and the procedures for classifying positions in State and local government authorities (position catalogue) and the family, level of the position and the monthly salary group corresponding to the position shall be determined. A specific range of monthly salaries shall correspond to each group of monthly salaries (Annex 5).

[6 January 2015]

21. The monthly salary of an official (employee) of the Agency within the scope of the range of the monthly salary provided for the respective monthly salary group of the position shall be determined in conformity with the following criteria of individual evaluation:

21.1. qualification of the official (employee) of the Agency:

21.1.1. basic qualification - the official (employee) has a corresponding education in the respective field;

21.1.2. optimum qualification - the official (employee) has a corresponding education and he or she has participated in additional training in application of the requirements of the European Union and the International Civil Aviation Organisation (ICAO) in the respective field, as well as acquired specific additional knowledge;

21.2. the official (employee) of the Agency has work experience in the Agency or another foreign civil aviation supervision authority.

22. An official (employee) of the Agency, on the basis of the criteria of individual evaluation, shall be granted one of three categories (Annex 6).

23. The particular monthly salary of an official (employee) of the Agency within the scope of the range of the monthly salary provided for the respective monthly salary group in Annex 5 to this Regulation according to the category granted shall be determined by the head of the authority or his or her authorised official.

24. If professional work experience of an official (employee) of the Agency is little, however, the respective person has been performing such office (work) duties for more than a year, the performance of which requires particularly complicated solutions, or has been preparing and taking complicated decisions, which are of significance for achieving the objectives of the Agency, in carrying out international requirements, the head of the Agency, taking into account the evaluation of work performance of the official (employee) (if the evaluation is "very good" or "excellent"), may, by a justified decision, determine the monthly salary within the scope of the range of all categories of the monthly salary group corresponding to the position.

25. The monthly salary determined for the official (employee) of the Agency in accordance with Annex 5 to this Regulation shall be disbursed in proportion to the time period of the performance of office (work) duties, during which the fulfilment of the requirements of the European Union and the International Civil Aviation Organisation (ICAO) is ensured.

IV. Groups of Monthly Salaries of the Officials and Employees Referred to in Section 11, Paragraph one of the Law On Remuneration of Officials and Employees of State and Local Government Authorities and the Maximum Monthly Salaries Corresponding Thereto

26. The monthly salary group corresponding to the position of the officials and employees referred to in Section 11, Paragraph one of the Law On Remuneration of Officials and Employees of State and Local Government Authorities shall be determined in accordance with the laws and regulations regarding a uniform system for classification of positions and the procedures for classifying positions in State and local government authorities (position catalogue).

[6 January 2015]

27. The maximum amount of the monthly salary of the officials and employees referred to in Section 11, Paragraph one of the Law On Remuneration of Officials and Employees of State and Local Government Authorities corresponding to the group of monthly salaries determined according to the position shall be determined in accordance with Annex 3 to the Law On Remuneration of Officials and Employees of State and Local Government Authorities.

[10 December 2013]

28. In determining the monthly salary for the officials and employees referred to in Section 11, Paragraph one of the Law On Remuneration of Officials and Employees of State and Local Government Authorities, the group of monthly salaries corresponding to the position and the maximum amount of monthly salary corresponding thereto shall be taken into account.

V. Special Supplements and Bonuses

29. An official (employee) of the State Revenue Service shall receive:

29.1. a supplement for the special service rank - in accordance with Annex 8 of this Regulation;

29.2. a supplement for the performance of service duties together with a service dog - up to 20% of the monthly salary determined for the official.

30. If the official (employee) of the State Revenue Service has performed service duties for less than a calendar month, the supplement for the special service rank shall be calculated, dividing the amount of the supplement for the special service rank by the number of working days in the respective month and multiplying by the number of working days actually worked in the month.

31. An official (employee) shall receive a supplement in the amount of up to 25% of the monthly salary determined for him or her for work related with increased risk (Annex 9).

32. The procedures for granting of the supplement referred to in Sub-paragraph 29.2 and Paragraph 31 of this Regulation, the criteria for determination of the amount of supplements and certain amounts of supplements shall be determined by the head of the institution or his or her authorised official.

33. An official (employee) who holds the position of a diplomat or who in the interests of the State for a specific time period has been transferred to another position in another authority, retaining his or her diplomatic rank, shall receive a supplement for the diplomatic rank in the amount of 20% of the monthly salary corresponding to the position of the diplomat.

34. For an official (employee) who holds a position in a capital company in which the State or local government capital company is a participant, a supplement shall be determined for the time period of holding of more than one job for the performance of office duties in the capital company up to 10% of the monthly salary determined for him or her.

35. A bonus may be disbursed to an official (employee) of the State authority of direct administration and the head of the authority once a year according to the evaluation of work performance of the official (employee), which is determined in annual evaluation of work performance, in the following amount:

35.1. up to 75% of the monthly salary, if the evaluation is "excellent";

35.2. up to 65% of the monthly salary, if the assessment is "very good";

35.3. up to 55% of the monthly salary, if the assessment is "good".

VI. Closing Provisions

36. In the time period until 31 December 2013 the wording of Cabinet Regulation No. 1651 of 22 December 2009, Regulation Regarding Work Remuneration, Qualification Levels of Officials and Employees of the State and Local Government Authorities, and Procedures for Determination Thereof, as was in force until 31 January 2013, shall be applied in determination of monthly salaries of officials (employees) of State authorities of direct administration, in conformity with the following conditions:

36.1. the monthly salary group corresponding to the position shall be determined in accordance with Annex 1 to this Regulation;

36.2. if the official (employee) has been evaluated on the basis of Cabinet Regulation No. 494 of 10 July 2012, Regulations Regarding Evaluation of Work Performance of the Persons Employed in State Authorities of Direct Administration, it shall be assumed that the evaluation of work performance of officials (employees) in this period "excellent" shall be deemed equivalent to evaluation A, "very good" - to evaluation B, "good" - to evaluation C, "must be improved" - to evaluation D, "unsatisfactory" - to evaluation E.

37. If until 31 December 2013 an official (employee) of the State authority of direct administration and the head of the authority is given a bonus, on the basis of the evaluation of annual performance of officials (employees) and its results, which has been determined, applying Cabinet Instruction No. 2 of 13 February 2001, Procedures for Evaluating the Activities of the Civil Servant and its Results, the bonus shall be determined in the following amount:

37.1. up to 75% of the monthly salary, if the evaluation is A;

37.2. up to 65% of the monthly salary, if the evaluation is B;

37.3. up to 55% of the monthly salary, if the evaluation is C.

37.¹ It shall be assumed that the evaluation A of work performance of the official (employee) determined in accordance with Cabinet Instruction No. 2 of 13 February 2001, Procedures for Evaluating the Activities of the Civil Servant and its Results, for the head of the authority, as well as for an official (employee) who returns from an extended justified absence (for example, parental leave, studies, incapacity for work), and for an official (employee) whose specified period of probation has not ended or who has not been specified a period of probation, until the moment when his or her work performance is evaluated in accordance with Cabinet Regulation No. 494 of 10 July 2012, Regulations Regarding Evaluation of Work Performance of the Persons Employed in State Authorities of Direct Administration, and the corresponding evaluation is to be considered as evaluation "excellent", B - as evaluation "very good", C - as evaluation "good", D - as evaluation "must be improved", E - as evaluation "unsatisfactory".

[10 December 2013]

37.² An official (employee), except the officials (employees) specified in Paragraph 37.¹, until the moment when their work performance is evaluated in accordance with Cabinet Regulation No. 494 of 10 July 2012, Regulations Regarding Evaluation of Work Performance of the Persons Employed in State Authorities of Direct Administration, and the corresponding evaluation is determined, but not longer than until 1 March 2014, shall not be granted a category and shall retain the determined monthly salary, provided that it is not less than the lowest monthly salary of Category 1 of the respective monthly salary group.

[10 December 2013]

38. The fulfilment of this Regulation shall be financed in accordance with the expenses approved in the State budget for remuneration for the current year.

39. This Regulation shall be applicable from 1 February 2013.

Prime Minister V. Dombrovskis

Acting for the Minister for Finance -
Minister for Justice J. Bordāns

Annex 1
Cabinet Regulation No. 66
29 January 2013

Groups of Monthly Salaries Corresponding to Position Families (Sub-families) and Levels of Officials and Employees

[6 January 2015]

Annex 2
Cabinet Regulation No. 66
29 January 2013

Monthly Salary of Officials and Employees in Ministries, State Chancellery, Interdepartmental Co-ordination Centre and the Corruption Prevention and Combating Bureau

[6 January 2015]

(euros)

Annex 3
Cabinet Regulation No. 66
29 January 2013

Monthly Salary of Officials and Employees in Authorities Subordinated to Ministries

[6 January 2015]

(euros)

Annex 4
Cabinet Regulation No. 66
29 January 2013

Table for Determination of the Categories of Officials and Employees

Acting for the Minister for Finance -
Minister for Justice J. Bordāns

Annex 5
Cabinet Regulation No. 66
29 January 2013

Monthly Salary of such Officials and Employees of the State Agency "Civil Aviation Agency", whose Professional Activities are Related to Achieving the Objectives of the Agency, Ensuring the Fulfilment of the Requirements of the European Union and the International Civil Aviation Organisation (ICAO)

[24 September 2013]

(euros)

Annex 6
Cabinet Regulation No. 66
29 January 2013

Table for Determination of the Categories of such Officials and Employees of the State Agency "Civil Aviation Agency", whose Professional Activities are Related to Achieving the Objectives of the Agency, Ensuring the Fulfilment of the Requirements of the European Union and the International Civil Aviation Organisation (ICAO)

Acting for the Minister for Finance -
Minister for Justice J. Bordāns

Annex 7
Cabinet Regulation No. 66
29 January 2013

Maximum Amount of the Monthly Salary of Officials and Employees Referred to in Section 11, Paragraph one of the Law On Remuneration of Officials and Employees of State and Local Government Authorities According to the Group of Monthly Salaries Determined for the Position

[10 December 2013]

Annex 8
Cabinet Regulation No. 66
29 January 2013

Supplements for Service Ranks of the State Revenue Service Civil Servants with Service Ranks

[24 September 2013]

Annex 9
Cabinet Regulation No. 66
29 January 2013

Institutions and Position Groups, in Which Performance of Office (Service, Work) Duties is Related to an Increased Risk

Acting for the Minister for Finance -
Minister for Justice J. Bordāns

Translation © 2015 Valsts valodas centrs (State Language Centre)