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LEGAL ACTS OF THE REPUBLIC OF LATVIA
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Text consolidated by Valsts valodas centrs (State Language Centre) with amending regulations of:

21 June 2016 [shall come into force on 1 July 2016];
21 August 2018 [shall come into force on 25 August 2018];
31 March 2020 [shall come into force on 3 April 2020];
11 May 2021 [shall come into force on 14 May 2021].

If a whole or part of a paragraph has been amended, the date of the amending regulation appears in square brackets at the end of the paragraph. If a whole paragraph or sub-paragraph has been deleted, the date of the deletion appears in square brackets beside the deleted paragraph or sub-paragraph.

 

Republic of Latvia

Cabinet
Regulation No. 761
Adopted 3 September 2013

Regulations Regarding Registers of Civil Status Acts

Issued pursuant to
Section 3, Paragraph six, Section 7,
Paragraph three, and Section 19,
Paragraph five of the Law on
Registration of Civil Status Acts

I. General Provisions

1. The Regulation prescribes the following for civil status acts (entering into marriage, fact of birth or death):

1.1. procedures for registration;

1.2. samples of entries in the registers;

1.3. information to be included in an entry in the register;

1.4. procedures for the storage, updating (correcting, supplementing or cancelling) of entries in the register and renewal thereof;

1.5. procedures for issuing information and the extent thereof;

1.6. samples of documents that shall be submitted for registration of civil status acts;

1.7. samples of documents that shall be submitted based on entries in the registers.

2. A civil status act shall be registered by a local government General Registry office (hereinafter - the General Registry office) or a diplomatic and consular mission of the Republic of Latvia in a foreign state (hereinafter - the mission) pursuant to the exceptions determined in the Law on Registration of Civil Status Acts.

3. Entering into marriage, registration of the fact of birth or death shall not be organised in the same premises at the same time.

4. A civil status act shall be registered, updated or renewed and an entry in the register of civil status acts (hereinafter - the entry in the register) shall be included in the Register of Natural Persons. The entry in the register which has been drawn up before 31 December 2012 shall be considered a historical entry in the register.

[11 May 2021 / New wording of the Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

5. The General Registry office, the mission and the Ministry of Justice shall, before inclusion of information in the Register of Natural Persons and before repeated issuing of a document confirming registration of a civil status act, verify the provided information with the Register of Natural Persons.

[11 May 2021 / New wording of the Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

6. Inclusion of information regarding the registration, updating, and renewal of the entry in the register and historical entry in the register shall be commenced by entering the personal identity number of the person. If information regarding the person has not been included in the Register of Natural Persons and the person has not been identified, the information shall be included according to the presented documents or the historical entry in the register and an automatically generated individual personal identity number shall not be granted.

[11 May 2021 / New wording of the Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

7. A person's given name (names) and surname shall be included in the register in the official language in accordance with the laws and regulations regarding spelling and use of the person's names in Latvian, their reproduction (also representing the original form of the foreign language in transliteration of the Roman alphabet), alignment and identification.

8. If information regarding a foreigner needs to be included in the entry in the register, person's names shall be reproduced in accordance with Paragraph 7 of this Regulation. Should a person have such wish, the given name and surname of a foreigner may be included in the entry in the register by representing the original form of the foreign language in transliteration of the Roman alphabet, according to a personal identification document of the foreigner.

9. Upon including information in the Register of Natural Persons regarding the historical entry in the register, the given name and surname of a person of legal age shall be indicated according to the historical entry in the register but the personal identity number, ethnicity, nationality and type thereof shall be entered in accordance with the current information in the Register of Natural Persons.

[11 May 2021 / New wording of the Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

10. If the responsible person of the General Registry office is not able to communicate orally or in writing with a person with a disability or with a person without literacy skills, the information regarding the person with a disability or the person without literacy skills shall be included in the entry in the register in the presence of such aid person who is able to communicate with the abovementioned person and who certifies by his or her signature that the information included in the entry in the register corresponds with the intent of the person with a disability or the intent of the person without literacy skills. If the person is able to express his or her intent orally and is able to read the information included in the entry in the register, the presence of the aid person is not mandatory. If the person is not able to write but can read, the person shall read the information included in the entry in the register and confirm that such information corresponds with the intent of the person. If the person is able to read the information included in the entry in the register and is able to write, he or she shall write by hand that he or she has read the information included in the entry in the register and that it correctly reflects the intent of such person. The responsible person of the General Registry office shall, to the extent possible, use types and means of alternative communication to communicate with the abovementioned person. A note thereof shall be made in the section of notes of the entry in the register. Such procedures shall be applied also when the person with a disability or the person without literacy skills is a declarant of the civil status act.

[11 May 2021]

11. Information according to the historical entry in the register shall be included in the Register of Natural Persons. If additions or corrections have been made to the historical entry in the register until 31 December 2012, the information shall be included in the Register of Natural Persons in accordance with the additions or corrections made.

[21 June 2016; 11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

12. Upon including information in the Register of Natural Persons regarding a historical entry in the register and upon issuing a certificate or statement from the register of civil status acts, the registration institution shall be indicated in accordance with the historical entry in the register. Place names (the place of birth of the newborn, the place of birth of the spouses and place of birth and death of the deceased person) shall be indicated in accordance with the administrative territorial division at the moment of repeated issuing of a document. If this is not possible due to changes in administrative territorial division, the place names shall be indicated in accordance with the territorial division that existed on the date of drawing up of the entry in the register.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

13. Should the General Registry office or mission consider that additional information needs to be included in the entry in the register, it shall be done in the section for notes.

14. The information included in the entry in the register shall be read out to the declarant of the civil status act.

15. Information included in the Register of Natural Persons may be corrected without drawing up an opinion only at the date of inclusion thereof. The entry in the register may be later corrected in accordance with the procedures laid down in Chapter IX of this Regulation.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

16. Each entry to the register shall have a separate numbering within the framework of the calendar year.

17. A computer printout of the entry in the register of civil status acts (hereinafter - the printout), a certificate of registration of civil status acts that conforms to the specification requirements referred to in Annex 1 to this Regulation, or a statement regarding registration of civil status acts shall be printed out after inclusion of information in the Register of Natural Persons. The abovementioned documents (except in the case where the issue of a document confirming registration of civil status acts is compulsory) shall be issued to the persons indicated in the Law on Registration of Civil Status Acts upon request. A statement regarding registration of civil status acts may be issued with a secure electronic signature.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

18. The scope of information which shall be issued from the Register of Natural Persons shall be determined in the printout and certificate. If the person wishes to obtain additional information other than specified in the printout and certificate, a statement shall be issued from the Register of Natural Persons.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

19. The Ministry of Justice shall issue blank forms for marriage certificates to the persons authorised by denomination management by issuing a warrant (Annex 2). The authorised person shall verify the number of blank forms for marriage certificates, series and numbers at the moment of receipt thereof. The denomination management shall hand over the received blank forms for marriage certificates to ministers.

20. The denomination management shall be responsible for registration, storage and use of the blank forms of marriage certificates.

21. In case blank forms of marriage certificates are lost, the denomination management shall immediately inform the State Police and the Ministry of Justice thereof, indicating the number of blank forms, their series, numbers and circumstances under which they were lost.

22. Upon examining a file of updating, correcting or supplementation of the entry in the register, the General Registry office upon complete clarification of all the circumstances shall provide the opinion thereof in accordance with the procedures laid down in the Administrative Procedure Law. If the opinion is positive, all the information that shall be updated, corrected or supplemented shall be indicated in this opinion. If the opinion is negative, the reason for refusal and appeal procedures shall be indicated in the opinion.

[21 June 2016]

23. The nomenclature of the General Registry office shall be developed according to the sample nomenclature developed by the Ministry of Justice.

24. The General Registry office each year by 10 January and 10 July, and the mission - by 15 January and 15 July shall submit to the Ministry of Justice a report regarding the civil status acts registered during a half year (Annex 3).

25. The denomination management each year by 10 January and 10 July shall submit to the Ministry of Justice a report regarding the use of the blank forms of marriage certificates.

II. Registration of Marriage

26. In order to conclude marriage in the General Registry office, in the mission or by a minister, persons who wish to conclude marriage shall personally submit a joint submission of a specific sample (Annex 4) and the documents required for registering the marriage to the General Registry office or the mission for the verification of the documents, except for the case referred to in Paragraph 26.1 of this Regulation.

[21 August 2018]

26.1 Latvian citizens of legal age or Latvian non-citizens of legal age may submit a submission regarding concluding marriage (Annex 4) also electronically by sending it to the e-mail address of the General Registry office in which they wish to conclude marriage, provided that the submission is signed with a secure electronic signature and it has a time stamp (hereinafter - the electronic submission).

[21 August 2018]

27. The mission shall accept submissions only from Latvian citizens and Latvian non-citizens residing in a foreign state.

28. The responsible person of the General Registry office or the mission shall acquaint the persons with the norms of the Civil Law which establish the procedures for entering into marriage, and with impediments to entering into marriage.

29. The responsible person of the General Registry office or the mission shall compare the information indicated in the submission with the documents presented and submitted by the persons.

29.1 The responsible person of the General Registry office shall check the electronic submission within five working days following receipt thereof. If the columns indicated in the electronic submission have not been filled in or have been filled in incorrectly or the electronic submission has not been signed by both persons who wish to conclude marriage or if the State fee for the registration of marriage has not been paid, the responsible person of the General Registry office shall electronically notify thereof the persons who wish to conclude marriage and specify a period of five working days for the rectification of the established shortcomings.

[21 August 2018]

29.2 If the shortcomings referred to in Paragraph 29.1 of this Regulation have not been rectified within the specified time period, the electronic submission shall be deemed not to have been submitted and the responsible person of the General Registry office shall electronically notify thereof the persons who wish to conclude marriage.

[21 August 2018]

29.3 If the columns indicated in the electronic submission have been completed, the electronic submission has been signed by both persons who wish to conclude marriage and the State fee for the registration of marriage has been paid or if the shortcomings have been rectified within the specified time period, the responsible person of the General Registry office shall compare the information indicated in the electronic submission with the information included in the Register of Natural Persons. If the abovementioned information is consistent, the responsible person of the General Registry office shall send a statement regarding the acceptance of the electronic submission to the persons who wish to conclude marriage.

[21 August 2018; 11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

29.4 If the information indicated in the electronic submission is not consistent with the information included in the Register of Natural Persons, the responsible person of the General Registry office shall electronically notify thereof the persons who wish to conclude marriage and specify a period of five working days for the rectification of non-conformities. If the non-conformities are not rectified within the specified time period, the electronic submission shall be deemed not to have been submitted and the responsible person of the General Registry office shall electronically notify thereof the persons who wish to conclude marriage.

[21 August 2018; 11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

30. If documents required for entering into marriage issued by foreign institutions are submitted to the General Registry office or mission, the state which issued the document, and also the date of issue, shall be indicated in the entry in the register.

31. Declaration on the marital status for entering into marriage in the Republic of Latvia (Annex 5) of a person who has been granted the status of a stateless person, a refugee or an alternative status in the Republic of Latvia, and also information regarding a document that grants the person the right to reside in the Republic of Latvia, and also the term of validity thereof, shall be indicated on the section for notes of the entry in the register.

32. If besides citizenship of the Republic of Latvia a person also has citizenship of another state, a document on marital status issued by the competent authority of the other state shall also be submitted for concluding marriage in the Republic of Latvia. A foreigner who has several nationalities or has established legal links with several states in the field of employment law or education shall submit documents issued by the competent authorities of all the states concerned regarding the marital status. In the notes section of the entry in the register, the information regarding the nationality of the person and the type thereof shall be indicated.

[21 June 2016; 31 March 2020]

33. The document on marital status issued by the competent authority of a foreign state for entering into marriage in Latvia shall be valid for six months after the day of the issue thereof, unless a shorter term of validity has been indicated in the document.

34. If a person wishes to conclude marriage with a person with disabilities, a request for submitting the submission outside the premises of the General Registry office shall be submitted to the General Registry office according to the place of location of the person with disabilities. The request shall include information regarding the persons wishing to conclude marriage (given name, surname, personal identity number) and shall be accompanied by an opinion issued by a medical treatment institution stating that the person with disabilities is not transportable.

35. The persons shall agree with the responsible person of the General Registry office or mission regarding the time (day and hour) and place for entering into marriage.

36. If necessary, the time and place for entering into marriage may be changed.

37. If persons wish to conclude marriage in another General Registry office, mission or by a minister, the General Registry office or mission in which the submission regarding entering into marriage was submitted shall issue a statement regarding verification of the documents necessary for entering into marriage (Annex 6). The submission shall be retained in the General Registry office or mission where it was submitted, but the statement - in the General Registry office, mission or by a minister where marriage was concluded.

38. If the marriage is not concluded within six months after receipt of the submission and the persons still wish to conclude marriage, the submission shall be submitted repeatedly.

39. Marriage shall be registered in the mission, General Registry office or another place suitable for entering into marriage located within the administrative territory of a local government, or by a minister.

40. A person with disabilities who, based on an opinion of a medical treatment institution, is not transportable shall register marriage in the presence of a medical practitioner in accordance with the place of location of the person with disabilities.

41. If marriage is registered outside the premises of the General Registry office, the place for entering into marriage shall be indicated in the section for notes of the entry in the register. When registering marriage in the case referred to in Paragraph 34 of this Regulation, information regarding the submitter of the request referred to in Paragraph 34 of this Regulation (given name, surname, personal identity number) and date of submission of the request shall be indicated in the section for notes of the entry in the register.

42. Upon concluding marriage with a foreigner and obtaining the surname of the spouse, the original form of the chosen surname may be indicated in the entry of the register in transliteration of the Roman alphabet, if a person so wishes. The original form of the surname in transliteration of the Roman alphabet shall be included in the entry in the register according to a personal identification document of the foreigner (the second spouse).

[21 June 2016]

43. After inclusion of the information in the Register of Natural Persons, the printout shall be printed (Annex 7). It shall be signed by the persons referred to in the Law on Registration of Civil Status Acts.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

44. After entering into marriage a marriage certificate shall be issued:

44.1. by the General registry office or mission (Annex 8);

44.2. by a minister (Annex 9).

45. If, upon concluding marriage outside the premises of the General Registry office or in the premises of the General Registry office, it is technically not possible to include the information in the Register of Natural Persons, a protocol regarding entering into marriage shall be completed (Annex 10). The protocol shall be signed by both spouses, witnesses and an official of the General Registry office. The protocol shall be approved with a seal with the State coat of arms.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

46. The General Registry office which has registered the marriage shall keep the protocol together with the printout of the entry of the marriage register and bind it into the book in accordance with the procedures referred to in Chapter VI of this Regulation.

[21 June 2016]

47. Information regarding the concluded marriage shall be included in the Register of Natural Persons no later than on the next working day after drawing up of the protocol. After making an entry in the marriage register a marriage certificate shall be issued to the spouses or sent by postal mail if such request has been made.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

48. Upon receiving a notice of a minister regarding the marriage concluded, the General Registry office shall include the relevant information in the Register of Natural Persons. The given name, surname of the minister, and the date of receipt of the notice shall be included in the section for notes of the entry in the register. If the notice of the minister is inaccurate or erroneous, the information shall not be included in the Register of Natural Persons, but the notice of the minister shall be immediately sent back to be corrected or supplemented.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

48.1 If the marriage has been concluded with a minister, the church congregation shall be indicated in the entry of the marriage register as the place of concluding the marriage in which the marriage has been registered and in which the entry of the register of marriages drawn up by the minister is stored.

[21 August 2018]

III. Registration of Marriage at a Place of Imprisonment

49. A marriage can be registered at a place of imprisonment by an official of the General Registry office in the territory of which the place of imprisonment is located, or by a minster. An official of other General Registry office may register marriage if:

49.1. the person has entered the place of imprisonment after the submission was submitted to the General Registry office;

49.2. the prisoner has been transferred to another place of imprisonment;

49.3. prisoners wish that marriage was registered by an official of the General Registry office in the operational territory of which the place of imprisonment of the other prisoner is located.

50. A submission regarding entering into marriage (Annex 11) and the documents required for entering into marriage (except documents held by the administration of the place of imprisonment) shall be presented by the person who wishes to conclude marriage with a prisoner. If the person does not have the necessary documents for entering into marriage or if both persons are in imprisonment, the documents shall be requested from State and local government authorities with mediation of an authorised person or the administration of the place of imprisonment. The submission shall be submitted to the General Registry office in the operational territory of which the place of imprisonment is located.

51. The General Registry office shall issue to the person a statement regarding verification of the documents required for entering into marriage (Annex 12) for submission to a minister or another General Registry office in the cases referred to in Sub-paragraphs 49.1, 49.2, and 49.3 of this Regulation.

52. The administration of the place of imprisonment shall ensure safety of the officials of the General Registry office and participants to entering into marriage, as well as entering into marriage at the set time and in suitable premises of the place of imprisonment.

53. Upon concluding marriage, an entry shall be made in the protocol regarding entering into marriage at a place of imprisonment (Annex 13). The protocol shall be signed by both spouses, witnesses and an official of the General Registry office. The protocol shall be approved with a seal with the State coat of arms.

54. Based on the protocol regarding entering into marriage at a place of imprisonment, the official of the General Registry office shall enter the information regarding entering into marriage in the Register of Natural Persons no later than on the next working day after entering into marriage. A marriage certificate shall be issued in person or at request of the spouses - sent by postal mail to an address indicated. The General Registry office shall send a copy of the marriage certificate to the respective place of imprisonment for inclusion in the prisoner's file.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

54.1 The General Registry office which has registered marriage in a place of imprisonment shall store the protocol together with the printout of the entry of the marriage register and bind it into the book in accordance with the procedures referred to in Chapter VI of this Regulation.

[21 June 2016]

55. All expenditure related to entering into marriage shall be covered by the persons wishing to conclude marriage.

56. A person who wishes to conclude marriage with a prisoner shall submit to the General Registry office a completed submission, indicating all the necessary information, with the exception of the information regarding the other person who is at the place of imprisonment, and present the documents required for entering into marriage.

57. An official of the General Registry office shall compare the information indicated in the submission with the presented documents, certify it with his or her signature and a seal with the State coat of arms, and issue it to the person who wishes to conclude marriage with a prisoner.

58. The person who wishes to conclude marriage with a prisoner shall send the submission to the administration of the place of imprisonment by postal mail or submit in person. It shall be indicated in the submission whether the person wishes to receive the completed submission by postal mail or in person.

59. The administration of the place of imprisonment shall hand over the received submission to the prisoner. The abovementioned person shall complete the submission, indicating information regarding himself or herself, and append the documents required for entering into marriage.

60. The head of the place of imprisonment shall certify the signature of the prisoner with a signature and seal. The submission and the required documents for entering into marriage shall be issued in person or sent by postal mail to the person who wishes to conclude marriage with a prisoner.

61. An official of the General Registry office shall, upon receipt of a submission or statement regarding verification of the documents required for entering into marriage, or a minister upon receipt of a statement regarding verification of the documents required for entering into marriage, shall agree with the administration of the place of imprisonment and the person who wishes to conclude marriage with a prisoner regarding the day and time for entering into marriage.

62. If both persons who wish to conclude marriage are in prison, they shall inform the administration of the place of imprisonment in writing about their wish to conclude marriage.

63. The administrations of the places of imprisonment shall agree in which place of imprisonment marriage will be concluded.

64. A representative of the administration of the place of imprisonment where marriage will be concluded shall provide the prisoner with the blank form of the submission.

65. The prisoner shall indicate the information regarding himself or herself in the blank form of the submission, and append the documents required for entering into marriage.

66. The head of the place of imprisonment shall certify the signature of the prisoner with a signature and seal, and send the submission together with the documents required for entering into marriage to the administration of the place of imprisonment of the other prisoner.

67. The prisoner in the other place of imprisonment shall indicate information regarding himself or herself in the blank form of the submission, and append the documents required for entering into marriage. The head of the place of imprisonment shall certify the signature of the prisoner with a signature and seal, and send the submission together with the documents required for entering into marriage to the General Registry office in the territory of which marriage will be concluded.

68. If marriage is concluded by a minister or officials of another General Registry office, the administration of the place of imprisonment shall, upon request of the person, require the General Registry office to issue a statement regarding verification of the documents required for entering into marriage for sending it to a minister or the other General Registry office.

69. An official of the General Registry office, upon receipt of a submission or statement regarding verification of the documents required for entering into marriage, or a minister upon receipt of a statement regarding verification of the documents required for entering into marriage, shall agree with the administration of the place of imprisonment about the day and time for entering into marriage of the prisoners.

IV. Registration of the Fact of the Birth

70. Upon notifying regarding the birth of a child, a medical certificate issued by a medical treatment institution or a medical practitioner that confirms the fact of the birth, sex of the child, place and time of the birth, given name and surname of the mother (hereinafter - a medical certificate that confirms the fact of the birth), or another document issued by a medical treatment institution or a medical practitioner that confirms the fact that a woman has given birth and contains information regarding the sex of the child and the probable time of the birth shall be submitted to the General Registry office or mission.

71. If the fact of the birth of a child is notified more than a month after the birth of the child, the General Registry office or mission shall register it based on the following documents:

71.1. a submission by the father or mother or both parents, or other interested persons notifying regarding the birth of a child, ascertaining the circumstances of delay;

71.2. a medical certificate certifying the fact of the birth, or a document issued by a medical treatment institution or a medical practitioner regarding the sex of the child and the probable time of the birth.

72. The responsible official of the General Registry office or mission shall register the fact of the birth on the day of receipt of the notification regarding the birth of a child, in the presence of the declarant. If in the cases prescribed by the Law on Registration of Civil Status Acts a written notification on the fact of the birth of a child has been received, the responsible official of the General Registry office or mission shall register the fact of the birth on the day of receipt of the written notification. The date and form of receipt of the written notification shall be indicated in the section for notes of the entry in the register.

73. Upon a wish of the parents, in addition to the surname of the child, the original form of the chosen surname in transliteration of the Roman alphabet may be indicated in the entry in the register. The original form of the surname in transliteration of the Roman alphabet shall be included according to a personal identification document of a foreigner (father or mother).

74. Upon registering the fact of the birth of a child, an automatically generated individual personal identity number shall be granted to the child in the Register of Natural Persons and the nationality of the child and type thereof shall not be indicated if:

74.1. the child is three months old;

74.2. both parents are foreigners at the moment of birth of the child;

74.3. one of the parents is a non-citizen of the Republic of Latvia or a stateless person and the other is a citizen of another state at the moment of birth of the child;

74.4. the child has been born abroad and his or her parents are non-citizens of the Republic of Latvia or stateless persons at the moment of birth of the child.

[11 May 2021 / New wording of the Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

75. The address of the place of residence of a child shall be indicated in the entry of the birth register in compliance with the following conditions:

75.1. upon the instructions of the father or mother of the child or his or her authorised person, declare the place of residence of the newborn child, concurrently indicating the information for the declaration of a place of residence specified in the Declaration of Place of Residence Law;

75.2. upon the instructions of the medical practitioner, other persons present at birth, the head of the shelter or the place of imprisonment or local government, or in the case where there is no basis for declaring the place of residence, the address in the entry of the birth register shall be registered as that indicated;

75.3. the address of the place of residence of a stillborn child or a child who died at birth shall not be declared and shall not be indicated;

75.4. the address shall be declared and indicated in accordance with the address included in the State Address Register.

[21 June 2016]

76. The nationality of the child shall be indicated in the entry of the register in accordance with the ethnicity of a relative in direct ascending line within two generations, if the parents can prove relationship with the abovementioned person.

77. Upon recognising paternity, the parents shall submit a joint submission for acknowledgement of paternity (Annex 14) or a submission addressed to the General Registry office on which the authenticity of the submitter's signature is certified in the case laid down in Section 35, Paragraph two of the Law on Registration of Civil Status Acts. Paternity shall be recognised also if, upon notifying the fact of the birth of a child, a joint submission (Annex 15) of the mother of the child, the husband of the mother of the child or the former husband of the mother of the child and the biological father of the child is submitted in person to the General Registry office or mission, or a submission addressed to the General Registry office is submitted on which the authenticity of the submitters' signatures is certified.

78. If, upon notifying the fact of the birth of a child, paternity is recognised at the same time in the presence of both parents, both parents shall be indicated in the entry in the register as declarants. Both declarants shall sign in the columns "basis for entering information regarding the father" and "declarant" of the printouts of the entry of the birth register.

79. If at the moment of the registration of the fact of the birth of a child the surname of the mother indicated in the medical certificate does not correspond to the surname of the mother indicated in a personal identification document, the surname of the mother shall be included in the entry in the birth register in accordance with the surname of the mother indicated in the personal identification document.

80. If at the moment of the registration of the fact of the birth of a child other mistakes in the personal data of the mother are found in the medical certificate confirming the birth of a child, the information regarding the mother shall be included in the entry in the birth register in accordance with the personal identification document of the mother.

81. If, upon being admitted at a medical treatment institution, the mother has not presented a personal identification document and, upon being discharged from the medical treatment institution after childbirth, leaves the child in the medical treatment institution, the child shall be registered as a foundling.

82. In order to register the fact of the birth of a stillborn child or a child who died at birth, a medical certificate shall be issued by a medical treatment institution or a medical practitioner that confirms perinatal death, indicating the fact of birth, date of birth, sex of the child, place and time of birth, given name and surname of the mother (hereinafter - the medical certificate of perinatal death).

82.1 In order to re-compile the entry of the birth register in the cases specified in the Law on Registration of Civil Status Acts, the parents of the child shall submit the following to the General Registry office or mission:

82.1 1. the submission with the request to re-register the fact of the birth of the child;

82.1 2. the document confirming the registration of the fact of birth which has been issued in the state in which the first entry of the fact of birth of the child was registered;

82.1 3. the document regarding the refusal to make an addition to the entry of the birth register of the child issued by the competent authority of a foreign state in which the first entry of the fact of birth of the child was registered.

[21 August 2018]

83. After inclusion of the information in the Register of Natural Persons, the printout shall be printed (Annex 16). It shall be signed by the persons referred to in the Law on Registration of Civil Status Acts.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

84. After registering the fact of the birth of a child, the General Registry office or mission shall issue a birth certificate (Annex 17).

V. Registration of the Fact of Death

85. The General Registry office or mission shall register the fact of death on the day of receipt of a notification.

86. Upon notifying the fact of death, the declarant shall present to the General Registry office or mission a personal identification document and submit:

86.1. personal identification document of the deceased person;

86.2. medical certificate of perinatal death, a medical certificate issued by a medical treatment institution or a medical practitioner regarding the cause of death or other document confirming the fact of death.

87. The institutions referred to in the Law on Registration of Civil Status Acts or another legal person shall notify regarding the fact of death in writing. Information regarding the institution or legal person that notified of the fact of death shall be included in the section for notes of the entry in the register.

[21 June 2016]

87.1 Upon registering the fact of death of such identified person who has not been registered in the Register of Natural Persons, an automatically generated individual personal identity number shall not be granted to the person.

[11 May 2021 / New wording of the Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

88. If, upon registering the fact of death, it becomes known that minor children of the deceased person are left without parental care, the General Registry office shall on the same day notify the Orphan's and Custody Court according to the place of residence of the children. If the place of residence of a minor child is not in the Republic of Latvia, the General Registry office or mission shall notify the Orphan's and Custody Court according to the last place of residence of the child or parents in the Republic of Latvia.

89. Upon registering the fact of death in the section for notes of the entry in the register, it shall be indicated whether a personal identification document of the deceased person has or has not been submitted to the General Registry office or mission. Upon registering the fact of death of a foreigner, the General Registry office shall additionally indicate in the section for notes of the entry in the register the number, issuing authority, and date of issue of the received personal identification document.

90. Personal identification documents of the deceased persons registered by the General Registry office shall once a month together with a list be handed over to the Office of Citizenship and Migration Affairs. Personal identification documents of the deceased persons registered by the mission shall be handed over to the Office of Citizenship and Migration Affairs with the closest diplomatic mail.

91. Once a month, the General Registry office shall hand over the official identification documents of foreigners whose fact of death has been registered in the Republic of Latvia to the accredited diplomatic and consular mission of the issuing state of the identification documents of the deceased person in Latvia. If the diplomatic and consular mission of the relevant state is not located in Latvia, the personal identification documents of the deceased foreigner shall be handed over to the Consular Department of the Ministry of Foreign Affairs for dispatch to the Ministry of Foreign Affairs of the relevant state.

[21 August 2018]

92. Upon registering the fact of death of an unknown (unidentified) person, information in the entry of the death register shall be entered in accordance with the information indicated in a medical certificate of perinatal death, in a certificate issued by a medical treatment institution or a medical practitioner regarding the cause of death or in another document confirming the fact of death. An automatically generated individual personal identity number shall not be granted to the person in the Register of Natural Persons.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

93. If the exact time of death is not known, the time of death in the entry in the register shall be indicated as follows:

93.1. registration date of the death if the death has been registered in the month when the person deceased;

93.2. registration date of the death if the death was registered in the year when the person deceased;

93.3. the last day of the month of the death and the year, if the death was registered in another month and year;

93.4. the last day of the year of the death, if the death was registered in another year;

93.5. the date when the person was taken to the Thanatology Department (morgue) of the State Centre for Forensic Medical Examination of the Republic of Latvia, what is indicated in the opinion of the forensic medical expert-examination or another document confirming the fact of death.

94. If the time of death has been indicated in accordance with Paragraph 93 of this Regulation, a note on the approximate character of the date shall be made at the date of the death in the entry in the death register and the approximate date shall be written in the form of text in the notes.

95. After inclusion of the information in the Register of Natural Persons, the printout shall be printed (Annex 18). It shall be signed by the persons referred to in the Law on Registration of Civil Status Acts.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

96. After registering the fact of death, the General Registry office or mission shall issue a death certificate (Annex 19) upon request.

97. The General Registry office and mission shall once a month together with an accompanying document hand over the documents confirming the fact of death to the responsible institution of the Ministry of Health.

VI. Storage of Entries in the Registers

98. The first copies of the historic entries of the registers shall be stored in the General Registry office of the republic city or in the General Registry office which is located in the administrative centre of the county and the second copies - in the General Registry office of the republic city or in the General Registry office of the administrative centre of the county or in the Ministry of Justice.

[31 March 2020]

99. Riga City General Registry Office shall retain the first copies of entries in the registers which have been drawn up:

99.1. in Riga City General Registry offices;

99.2. in missions.

100. Entries in the registers of ministers of the denominations indicated in Section 51 of the Civil Law, which have been drawn up starting from 1 September 1993, shall be retained by the respective denomination.

101. The printout shall be retained by the General Registry office and mission which has registered the civil status act. The General Registry office not located in the administrative centre of a municipality shall, each year by 31 January, hand over the printouts for the previous calendar year, bound in books, to the General Registry office located in the administrative centre of the municipality.

102. Riga City General Registry offices and missions shall, each year by 31 January, hand over the printouts for the previous calendar year, bound in books, to the Riga City General Registry Office.

103. Printouts shall be bound in books according to a type of register arranged in chronological order of entries in registers. No less than 75 and no more than 250 printouts shall be bound in a book of entries in the registers.

104. If during a year a small number of entries in the registers have been drawn up, printouts of all types of entries made during the year may be combined in one book of entries in the registers.

105. If during a year a large number of entries of one type in the registers have been drawn up, printouts shall be divided and bound in several books of entries in the registers.

106. Before binding, a cover page where the place, year, type of the drawing up of printouts, as well as a table of content of the book shall be added to a book of entries in the registers.

107. If printouts of one type and year of entries have been divided into several books of entries in the registers, the first and the last number of the printouts bound in a book, and the date of drawing up of the first and the last printout shall be additionally indicated before binding for each book of entries in the registers.

108. Before binding, a final page where the number of pages to be bound in the book of entries in the registers (in numbers and words) shall be added to the books of entries in the registers, which shall be approved with a signature of the head of the General Registry office and a seal with the State coat of arms.

109. The bound books of entries in the registers shall be numbered and recorded in the record group accounting journal (Annex 20) of the General Registry office, which retains the books of entries in the registers until they are handed over to the National Archives of Latvia.

110. The General Registry office shall retain the books of entries in the registers in accordance with the technical requirements for storage of archive documents - in archive storage premises. Archive documents for which no archive storage has been created shall be retained in locked cabinets or premises that are not accessible to visitors.

111. The Head of the General Registry office shall be responsible for storage of the archive of the General Registry office.

VII. Renewal of the Entry in the Register

112. Renewal of the entry in the register concerns historical entries in registers.

113. A registered but destroyed or lost entry in the register which has been drawn up in the Republic of Latvia on the basis of an opinion shall be renewed by the General Registry office which has received a submission regarding renewal of the entry in the register.

114. The entry in the register which has been registered by a mission but has been destroyed or lost shall be renewed by the Riga City General Registry Office.

115. To determine whether the entry in the register has been destroyed or lost, the respective type of registers shall be verified for a period of three years before and three years after the drawing up of the entry in the register.

116. The fact that the entry in the register has been destroyed or lost shall be confirmed by a statement of the General Registry office where the first copy of the entry in the register to be renewed has been drawn up and shall be retained, and by a statement of the Archives Division of the Civil Registry Department of the Ministry of Justice where the second copy of the entry in the register shall be retained.

117. The statement of the General Registry office where the first copy of entry in the register to be renewed has been drawn up and the statement of the Archives Division of the Civil Registry Department of the Ministry of Justice shall contain the information that the entry in the register has not been preserved and has not been renewed before.

118. The General Registry office shall renew an entry in the marriage register if both spouses or one of them is alive.

119. An entry in the birth register of a minor shall be renewed on the basis of a submission of the child's lawful representative. A minor who has reached 15 years of age shall have the right to submit a submission regarding renewal of the entry in the register on the condition that he or she has a personal identification document.

120. The following documents shall be appended to a submission regarding renewal of the entry in the register:

120.1. statements referred to in Paragraph 116 of this Regulation;

120.2. a list of biographical data of the submitter (person whose entry shall be renewed) required for the renewal of the entry in the register;

120.3. documents confirming the fact of registration of the destroyed or lost entry in the register and other documents confirming the information required for renewal of the information indicated by the submitter;

120.4. an explanation if conflicting information has been found in the documents regarding a person whose entry in the register is renewed.

121. To support the submission and clarify the conflicting information, the General Registry office shall be entitled to make a reasoned request to provide information from State and local government institutions and authorities.

122. If the documents of the file to be renewed contain conflicting or ambiguous information regarding a person's identity, the General Registry office shall send the file to the territorial institution of the State Police according to the place of residence of the submitter. The territorial institution of the State Police shall verify the personal data. The opinion on the verification results shall be sent back to the General Registry office together with the file.

123. The opinion regarding the renewal of the entry in the register shall be drawn up in one copy, and together with the file retained by the General Registry office.

124. An entry shall be renewed immediately after the drawing up of an opinion and the information shall be included in the Register of Natural Persons. The date when the information has been included in the Register of Natural Persons shall be considered the date of compilation of the Register.

[11 May 2021 / New wording of the Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

125. Upon renewing a birth entry, the date of birth of the person and information regarding the parents shall be determined based on the documents present in the file.

126. Upon renewing the entry in the register, the registration institution shall be indicated in accordance with the name of the General Registry office which renewed the entry in the register. The name of the registration institution where the renewable entry in the register was drawn up shall be indicated in the section for notes of the entry in the register.

127. After renewal of the entry in the register, the printout of the renewed entry in the register shall be printed out from the Register of Natural Persons. It shall be retained according to a type of register together with other printouts.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

128. Based on the renewed entry in the register, a certificate of registration of a civil status act shall be issued upon request.

129. An opinion to refuse to renew the entry in the register shall be drawn up in two copies. One copy of the opinion shall be issued to the person who has submitted the submission regarding renewal of the entry in the register, the other shall be retained by the General Registry office.

VIII. Supplementations to the Entry in the Register

130. The entry in the register may be supplemented if it has been drawn up in the General registry office or mission. The entry in the register shall be supplemented by the General Registry office which has received the information or submission regarding supplementation of the entry in the register.

131. If a mission has received a submission regarding supplementation of the entry in the register, which has been drawn up by the General Registry office or mission, the General Registry office which retains the entry in the register to be renewed shall process the file regarding supplementation of the entry in the register and supplement the entry in the register accordingly.

132. The entry in the register shall be renewed based on:

132.1. a court judgement;

132.2. a statement regarding dissolution of marriage issued by a sworn notary;

132.3. a submission of a person and an opinion of the General Registry office;

132.4. a submission of a person without an opinion of the General Registry office;

132.5. an administrative act;

132.6. Cabinet decision.

133. Based on a court judgement, the entry in the register shall be supplemented if:

133.1. paternity of the child has been determined;

133.2. the fact of paternity has been established;

133.3. the court has satisfied the claim by which the paternity assumption has been contested (it has been established that the child has not been born of his or her mother's husband) or recognised paternity has been declared annulled;

133.4. maternity has been determined or contested;

133.5. the entry in the register regarding the parents of a child or one parent of the child has been annulled;

133.6. adoption has been confirmed or cancelled;

133.7. marriage has been dissolved or declared annulled.

134. Based on a submission by a person and an opinion of the General Registry office, the entry in the register shall be supplemented if:

134.1. the parents of a child whose fact of birth has been registered as a foundling have become known;

134.2. a fictitious entry regarding the father has been deleted (if birth of the child was registered in accordance with the procedures laid down in Section 58 of the USSR Marriage and Family Code, by completing the information regarding the father with the surname and ethnicity of the mother, and the given name of the father of the child and patronymic according to the instructions of the mother);

134.3. for a child under 15 years of age a religious name as the second name of the child is entered;

134.4. for a child under 15 years of age who is given two names, but is called by only one name, the name which is not used is deleted;

134.5. a child under the age of 15 changes his or her name (names) to any name (names) - once, if the name (names) of the child is/are difficult to pronounce, or it/they is/are not good-sounding;

134.6. for a child from the age of 15 and a person of legal age to whom in the entry of the birth registry and the original copy of the birth certificate two names have been entered, one name which is not used is deleted if in other personal documents only one name has been entered;

134.7. the surname of a child is changed to the surname of the father or the mother after the conclusion of marriage of the parents, the dissolution of the marriage of the parents, the conclusion of marriage of the father or mother, the dissolution of the marriage of the father or mother, after the change of the surname of the father or mother;

134.8. surnames of the parents of a child are different, and based on an agreement between the parents or on a court decision, separate custody has been established for one parent, and the surname of the child is changed to the surname of the parent who exercises separate custody rights;

134.9. surnames of the parents of a child are different, and one of the parents has been deprived of custody of the child, and the surname of the child is changed to the surname of the parent who exercises custody rights;

134.10. information regarding one parent has been deleted, and the surname of the child is changed to the surname of the parent who exercises custody rights;

134.11. the person has undergone complete or partial change of sex, and the entry regarding the sex of the person is changed in accordance with the sex indicated in a medical certificate issued by a medical treatment institution or a medical practitioner or another document confirming the change of sex. The form of the name (names) and surname shall be reproduced in accordance with the sex;

134.12. the ethnicity entry of a child is changed in accordance with Paragraph 76 of this Regulation if information regarding one of the parents has been deleted in the birth register of the child or the register has been supplemented with information regarding one of the parents. A change in the ethnicity entry shall require the consent of the child if he or she has reached 12 years of age;

134.13. the place of birth and the date of birth is changed for an adoptee in accordance with the initial entry in the birth register which is indicated prior to the approval of the adoption (if the adoption has been approved until 31 August 1993 on the basis of Article 112 of the SSSR Marriage and Family Code and with which the entry regarding the place of birth and the date of birth of the adoptee is amended);

134.14. the ethnicity entry of a child shall be changed to the ethnicity entry of the father or mother after the change of the ethnicity entry of the father or mother. A change in the ethnicity entry shall require the consent of the child if he or she has reached 12 years of age.

[21 June 2016; 31 March 2020]

135. Upon introducing supplements to an entry in the birth register of a child in the cases referred to in Sub-paragraphs 134.3, 134.4, 134.5, 134.7 and 134.8 of this Regulation, consent of the parents is necessary.

136. Based on a submission of a person without an opinion of the General Registry office, the entry in the register shall be supplemented if:

136.1. fictitious entry regarding the father has been deleted (if birth of the child was registered in accordance with the procedures laid down in Section 58 of the USSR Marriage and Family Code, by completing the information regarding the father with the surname and ethnicity of the mother, and the given name of the father of the child and patronymic according to the instructions of the mother), and a submission for acknowledgement of paternity has been submitted at the same time;

136.2. paternity of the child has been recognised (Annex 14.1);

136.3. upon entering into mutual marriage of the parents, the parents and the child acquire a common surname;

136.4. the name (names) and surname, that has (have) been entered in the register in dialect or a foreign language, shall be reproduced in accordance with the norms of the literary Latvian language regarding orthography of person's names;

136.5. a person, upon reproducing a person's name which has been entered in dialect or a foreign language, also wishes to retain the historical form of his or her surname or the original form in another language.

[21 June 2016]

137. Based on an administrative act, the entry in the register shall be supplemented if:

137.1. it is allowed to change the given name (names) and surname of a child;

137.2. it is allowed to change the entry regarding ethnicity;

137.3. it is allowed to change the name (names) or surname (name (names) and surname) of a person who has undergone complete or partial change of sex. The entry regarding the sex of the person shall be changed in accordance with the sex indicated in a medical certificate issued by a medical treatment institution or a medical practitioner or another document confirming the change of sex. The name (names) or surname (name (names) and surname) shall be entered in accordance with the decision regarding permission to change the name (names) or surname (name (names) and surname).

[21 June 2016]

138. An entry in the death register shall be supplemented based on a statement of the court or rehabilitation institutions, a medical certificate issued by a medical treatment institution or a medical practitioner, a decision of a statement institution or a court judgement.

139. An opinion on supplementation of the entry in the register shall be drawn up in one copy and together with the file retained by the General Registry office.

140. An opinion on refusal to supplement the entry in the register shall be drawn up in two copies. One copy of the opinion shall be issued to the person who has submitted the submission regarding supplementation of the entry in the register, the second copy shall be retained by the General Registry office.

141. After introducing supplementation, the General Registry office which has supplemented the entry or the Ministry of Justice shall issue an new certificate if:

141.1. an entry in the birth register has been supplemented in the cases referred to in Sub-paragraphs 133.1, 133.2, 133.3, 133.4, 133.5, 133.6, Paragraphs 134, 136, and 137 of this Regulation;

141.2. the sex of a child has been changed, and therefore person's names shall be registered in the birth register in accordance with the sex.

[21 June 2016]

142. [21 June 2016]

143. [21 June 2016]

IX. Correcting the Entry in the Register

144. The entry in the register may be corrected if it has been drawn up in the General Registry office or mission.

145. A correction shall be made in any entry in the register if:

145.1. the General Registry office or mission has made a clerical or spelling error, distortion or omission of the information or separate words have been made, entered incorrect or inaccurate information;

145.2. the alignment of the personal name (elimination of the personal name form options specified in documents confirming registration of civil status acts and personal identification documents) shall be performed in accordance with Paragraph 7 of this Regulation.

[21 June 2016; 21 August 2018]

146. The General Registry office shall correct the entry in the register based on:

146.1. a submission of an interested person and an opinion of the General Registry office;

146.2. an opinion of the General Registry office without a submission of an interested person, if the General Registry office has established that it has made a misspelling or orthography error upon including information in the Register of Natural Persons;

146.3. court decision.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

147. The entry in the register based on an opinion shall be corrected by the General Registry office which has received a submission regarding correcting the entry in the register.

148. If a mission has received a submission regarding correcting the entry in the register which has been drawn up by the General Registry office or mission, the General Registry office which retains the entry in the register to be corrected shall process the case regarding correcting the entry in the register and correct the entry in the register accordingly.

149. The following documents shall be appended to a submission regarding correcting the entry in the register:

149.1. a document confirming registration of a civil status act, issued on the basis of the entry in the register to be corrected;

149.2. documents supporting the necessity of the correction;

149.3. [21 June 2016].

150. If the documents of the file subjected to correction contain conflicting or ambiguous information regarding a person's identity, the General Registry office shall send the file to the territorial institution of the State Police in accordance with the place of residence of the submitter. The territorial institution of the State Police shall verify the personal data, and the information regarding the verification results shall be sent back to the General Registry office together with the file.

151. If the General Registry office establishes that there are grounds for making an analogue correction in another entry in the register, a submission of the family member of legal age to whom this entry refers shall be appended to the file, if he or she wishes to correct the error.

152. An opinion on correction of the entry in the register shall be drawn up in two copies. One copy of the opinion shall be issued to the person who has submitted the submission regarding correction of the entry in the register, the second copy shall be retained by the General Registry office.

153. An opinion on refusal to correct the entry in the register shall be drawn up in two copies. One copy shall be issued to the person who has submitted the submission regarding correction of the entry in the register, the second copy shall be retained by the General Registry office.

154. The General Registry office which has made the correction shall issue a certificate of a new content after making the corrections referred to in Paragraph 146 of this Regulation in the entry in the register.

X. Cancelling the Entry in the Register

155. The entry in the register may be cancelled if it has been drawn up in the General Registry office or mission. The entry in the register shall be cancelled by the Ministry of Justice based on a court judgement or a decision of the Ministry of Justice.

156. The General Registry office which has received a submission regarding cancelling of the entry in the register shall process the file regarding the cancelling of the entry in the register.

157. The General Registry office shall process the file subjected to cancellation at its own initiative, in accordance with the procedures laid down by the Administrative Procedure Law, if a document confirming registration of a civil status act has not been issued based on the repeatedly made entry in the register.

158. If a mission has received a submission regarding cancelling of the entry in the register which has been drawn up by the General Registry office, the General Registry office which retains the entry in the register to be cancelled shall process the file subjected to cancellation of the entry in the register.

159. A submission regarding cancellation of the entry in the register shall be submitted by:

159.1. the person regarding whom the respective entry has been made or his or her authorised person;

159.2. a person who justifies his or her legal interests.

[21 June 2016]

160. The following documents shall be appended to the application:

160.1. a document which confirms that the entry has been renewed or made repeatedly;

160.2. a document which certifies that the first entry has been preserved;

160.3. documents proving that the entries referred to in Sub-paragraphs 160.1 and 160.2 of this Regulation have been made regarding the submitter if the surname of the submitter in the personal identification document does not correspond to the surname in the first entry or in the renewed entry or in the entry made repeatedly;

160.4. an explanation for the reasons why the entry has been renewed or made repeatedly.

[21 June 2016]

161. In addition to the documents referred to in Paragraph 160 of this Regulation, the following documents shall be appended:

161.1. a list of biographical data of the submitter if the entry in the register to be cancelled concerns him or her;

161.2. documents proving that the submitter belongs to the deceased person's circle of heirs if the entry to be cancelled refers to the fact of death of a person;

161.3. an explanation if the renewed entry or in the entry made repeatedly in the register and the first entry contain conflicting information.

[21 June 2016]

162. The General Registry office shall request other institutions to provide documents necessary to explain the contradictions.

163. If the renewed entry and the entry made repeatedly in the register and the first entry contain conflicting or ambiguous information and there is doubt regarding the identity of a person, the General Registry office shall send the file to the territorial institution of the State Police in accordance with the place of residence of the submitter. The territorial institution of the State Police shall verify the personal data, and the information regarding the verification results shall be sent back to the General Registry office together with the file.

[21 June 2016]

164. The General Registry office shall send the file to the Ministry of Justice for taking a decision. The Ministry of Justice in accordance with the procedures laid down in the Administrative Procedure Law shall take the decision on cancellation of the entry or refusal to cancel the entry.

165. The decision on cancellation of the entry or refusal to cancel the entry shall be signed by the director of the Civil Registry Department of the Ministry of Justice. The decision shall be confirmed with a seal with the State coat of arms.

166. The decision on the cancellation of the entry in the register shall be drawn up in two copies. One copy of the decision shall be issued to the person who submitted the submission regarding the cancellation of the entry in the register, but the other copy of the decision shall be retained by the Ministry of Justice.

167. The decision on refusal to cancel the entry in the register shall be drawn up in two copies. One copy of the decision and documents the person has appended to the submission shall be issued to the submitter, but the other copy of the decision shall be retained by the Ministry of Justice.

168. If a file regarding the cancellation of the entry in the register has been submitted by the General Registry office at its own initiative, the decision on the refusal to cancel the entry in the register shall be drawn up in two copies. One copy of the decision shall be retained by the General Registry office which processed the file subjected to cancellation, and the other copy shall be retained by the Ministry of Justice.

169. The decision to cancel the entry in the register or on refusal to cancel the entry in the register shall be notified to the submitter in accordance with the procedures laid down in the Administrative Procedure Law.

XI. Repeated Issue of Documents Confirming the Registration of Civil Status Acts

170. In order to repeatedly obtain a document, the person shall submit, send by postal mail or to the official e-mail address of the institution a respective submission, or submit such submission in electronic form, by using e-services in the unified portal of the State and local government services www.latvija.lv. The following shall be indicated in the application:

170.1. given name (names), surname, personal identity number, address of the place of residence, phone number or e-mail address;

170.2. justification of the necessity to repeatedly obtain the document;

170.3. depending on the type of document that needs to be obtained repeatedly: place and time of entering into marriage, marriage dissolution, birth, death, place and year of registration of the respective entry in the register;

170.4. personal information regarding the person, regarding whom the repeated issue of documents is requested, and information regarding the person's relationship with the submitter.

171. After receipt of the submission, the General Registry office, the mission or the Ministry of Justice shall verify the fact of registration of the entry in the register with the Register of Natural Persons. If the entry in the register has been registered in the Register of Natural Persons, the General Registry office, the mission or the Ministry of Justice shall repeatedly issue the requested document.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

172. If the entry in the register has not been registered in the Register of Natural Persons, the General Registry office, the mission or the Ministry of Justice where the submission regarding repeated obtaining of the documents has been submitted shall contact the General Registry office which retains the entry in the register or the Ministry of Justice if the respective entry in the register has not been preserved by the General Registry office. The General Registry office which retains the entry in the register or the Ministry of Justice shall include the information regarding the entry in the register in the Register of Natural Persons.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

173. If neither the first nor the second copy of the entry in the register has been preserved or if the requested entry in the register cannot be found either at the General Registry office or at the Ministry of Justice, the General Registry office or the Ministry of Justice shall issue the relevant statement.

[21 August 2018]

174. The General Registry office or the Ministry of Justice shall verify the respective type of registers for a period of three years before and three years after the year of registration of the entry in the register indicated in the submission. If the requested register is not found, it shall be verified whether the entry in the register has not been renewed.

175. In the document to be issued repeatedly, the date shall be indicated by adding 12 days to the date indicated in the entry in the register for all events that have taken place before 31 December 1900, and 13 days to all events from 1 January 1901 to 31 December 1917.

176. A document to be issued repeatedly which has been printed out from the Register of Natural Persons shall be issued in person to the person regarding whom the entry in the register has been drawn up, or to other persons indicated in the Law on Registration of Civil Status Acts.

[11 May 2021; Amendment to Paragraph shall come into force on 28 June 2021. See Paragraph 2 of Amendments]

177. If the submission has been received by postal mail, the General Registry office or the Ministry of Justice shall in a month's time send the document to be issued repeatedly to the General Registry office in accordance with the place of residence of the submitter, notifying the submitter thereof.

178. Documents shall be sent to foreign states in accordance with the procedures laid down in the international agreements binding on the Republic of Latvia. If legalisation of the document or legalisation by apostille is required, documents shall be sent with the intermediation of the Consular Department of the Ministry of Foreign Affairs to such foreign states with which the Republic of Latvia has not concluded international agreements laying down the procedures for the sending of documents.

[21 August 2018]

XII. Closing Provision

179. The following Regulations are hereby repealed:

179.1. Cabinet Regulation No. 904 of 29 November 2005, Regulations Regarding the Procedures for Registration of Civil Status Acts, Sample Registers of Civil Status Acts, the Procedures and Time Periods for Retention of Registers, as well as Samples of such Documents which are Issued on the Basis of Entries in Registers (Latvijas Vēstnesis, 2005, No. 193; 2008, No. 150; 2011, No. 8);

179.2. Cabinet Regulation No. 486 of 28 June 2005, Procedures for Entering into Marriage in a Place of Imprisonment (Latvijas Vēstnesis, 2005, No. 103).

Acting for the Prime Minister -
the Minister for Welfare Ilze Viņķele

Minister for Justice Jānis Bordāns

 

Annex 1
Cabinet Regulation No. 761
3 September 2013

Specification of Certificate of Registration of Civil Status Acts

No. Type of certificate Description
1. Birth Certificate Format: A4 210 x 297 mm;

colour: cmyk+0;

paper: Amber Preprint or equivalent 100 g/m2;

description: Coat of arms of the Republic of Latvia printed in full colour print, in the corresponding colours in accordance with the law On the Coat of Arms of the Republic of Latvia. The pattern of the perimeter (frame) of the certificate shall be printed in the pattern of the morning star (Auseklis) in green colour. The background pattern of the certificate shall be printed in a light colour. The full national coat of arms shall be printed in the centre in a light colour

2. Marriage Certificate Format: A4 210 x 297 mm;

colour: cmyk+0;

paper: Amber Preprint or equivalent 100 g/m2;

description: Coat of arms of the Republic of Latvia printed in full colour print, in the corresponding colours in accordance with the law On the Coat of Arms of the Republic of Latvia. The pattern of the perimeter (frame) of the certificate shall be printed in the pattern of the morning star (Auseklis) in dark red colour. The background pattern of the certificate shall be printed in a light colour. The full national coat of arms shall be printed in the centre in a light colour

3. Death Certificate Format: A4 210 x 297 mm;

colour: cmyk+0;

paper: Amber Preprint or equivalent 100 g/m2;

description: Coat of arms of the Republic of Latvia printed in full colour print, in the corresponding colours in accordance with the law On the Coat of Arms of the Republic of Latvia. The pattern of the perimeter (frame) of the certificate shall be printed in the pattern of the morning star (Auseklis) in black colour. The background pattern of the certificate shall be printed in a light colour. The full national coat of arms shall be printed in the centre in a light colour

Minister for Justice Jānis Bordāns

 

Annex 2
Cabinet Regulation No. 761
3 September 2013

Warrant for Issuing Blank Forms of Marriage Certificates No. ________________ to Denomination Management

________________ 20___

Issued  
  (person to whom the blank forms have been issued)
Power of attorney  
  (number and date of issue)
Number of blank forms Series and number of the blank forms
(from-to)
Blank forms issued by  
  (position, given name, surname, signature)
Blank forms received by  
  (position, given name, surname, signature)

Minister for Justice Jānis Bordāns

 

Annex 3
Cabinet Regulation No. 761
3 September 2013

[31 March 2020]

(name of the institution)

Report Regarding the Civil Status Acts Registered during the __ Half year of 20__

(information shall be provided on the previous half year)

1. Number of birth registers _____________

incl. with delay of the term of more than a month _____________

2. Number of entries in the birth registers without information regarding the father of a child _____________

3. Number of entries in the birth registers without information regarding the parents of a child (foundlings) _____________

4. Number of entries in the birth registers regarding acknowledgement of paternity _____________

5. Number of trilateral submissions regarding acknowledgement of paternity _____________

6. Number of entries in the birth registers regarding determination of paternity (based on a court judgement) _____________

7. Number of registered marriages _____________

incl. in a church _____________

with foreigners _____________

outside premises of the General Registry office _____________

8. Reduced age of marriage (number of cases) _____________

9. Number of dissolved marriages _____________

10. Number of entries in the death register _____________

incl. past the deadline _____________________

11. Number of repeatedly issued certificates ___________

12. Amount of collected State fee _____________

Head of the institution  
  (given name, surname, signature)

 

Annex 4
Cabinet Regulation No. 761
3 September 2013

[21 August 2018]

  (name of the institution)

Submission Regarding Entering into Marriage

Upon our joint agreement we hereby ask to conclude marriage.

We hereby provide the following information about us:

Groom Bride
1. Given name    
2. Surname:
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Nationality (all nationalities shall be indicated)    
11. Type, number, issuing authority, date of issue of the personal identification document    
12. Given name, surname, personal identity number or date of the birth of witnesses    
13. A document confirming termination of a previous marriage (type, number, issuing authority, date of issue)    

The persons shall be held liable according to the law for providing false information.

Signature of the groom*   Signature of the bride*  
____ ________________ 20____ ____ ________________ 20____

(to be completed by the responsible official)

Registration of marriage has been determined   Receipt for payment of the State fee
(date, time and place)   (number)
____ ________________ 20____ Registration No. _________________
(name, surname, signature of the responsible official)  

Note. *Document details "signature of the groom" and "signature of the bride" shall not be completed if the electronic document has been drawn up in accordance with the laws and regulations regarding the drawing up of electronic documents.

Page 2 of the submission

EXTRACT FROM THE CIVIL LAW

Entering into marriage

Section 41. A marriage shall be entered into not earlier than within a month and not later than within six months following the submission of an application and other documents necessary for entering into a marriage to the General Registry Office, if there are no objections against entering into the marriage indicated in Sections 32, 35, 37 and 38 of this Law.

Section 45. In urgent cases the official of the General Registry Office has the right to reduce the minimum time period referred to in Section 41 of this Law.

Section 56, Paragraph one. A marriage shall be solemnised in the personal presence of the groom and the bride, and two witnesses of age of majority.

Impediments to Entering into Marriage

Section 32. Marriage prior to the reaching eighteen years of age is prohibited except in the case provided for in Section 33.

Section 33. By way of exception, a person who has reached sixteen years of age may marry with the consent of his or her parents or guardians if he or she marries a person of age of majority. If the parents or guardians, without good cause, refuse to give permission, then permission may be given by an Orphan's and Custody Court of the place where the parents or appointed guardians reside.

Section 35. Marriage is prohibited between kin in a direct line, brothers and sisters, and half-brothers and half-sisters (Section 213). Marriage between persons of the same sex is prohibited.

Section 37. Marriage between an adopter and an adoptee is prohibited.

Section 38. A new marriage for a person who is already married is prohibited. Similarly, marriage between a guardian with his or her ward, before the termination of the relations of guardianship, is prohibited.

 

Annex 5
Cabinet Regulation No. 761
3 September 2013

   
  (General Registry office in which the declaration is submitted)

Declaration on the Marital Status for Entering into Marriage in Latvia of a Person who has been Granted the Status of a Stateless Person, a Refugee or an Alternative Status in the Republic of Latvia

 
(given name of the submitter)
 
(surname of the submitter in a travel document or identity card)
 
(personal identity number of the submitter)

The decision on granting the status of a stateless person, a refugee or an alternative status has been taken by the Office of Citizenship and Migration Affairs on ________________ 20___.

I have provided the following information about myself:

Surname at birth  
Date of the birth  
  (year, day, month; if the person does not know the exact date of the birth, full years shall be indicated)
Place of the birth  
  (state)
Birth certificate (certificate) or other document issued by a public authority (a minister) regarding the registration of the birth
 
(the column shall be completed if the person has such a document)
Previous state of domicile  
Nationality  
  (yes/no; if yes, the state and type of nationality shall be indicated)
Place of residence in Latvia on the day of submission of the declaration
I am presenting a travel document  
  (name, number, issuing authority, date of issue)
 
I certify that I have not lost the status of a stateless person, refugee or alternative status in the Republic of Latvia
 
(signature)
I am presenting a personal identification document (the column shall be completed if the person has such a document)  
 
(type, number, issuing authority, date of issue, validity term)
 
I confirm that I have been in the marriage with  
  (given name, surname of the former spouse, place and date of entering into marriage)
and that this marriage has been dissolved  
  (place and date of the marriage dissolution shall be indicated;
 
if the person has a document regarding dissolution of the previous marriage, the type of the document, place and date of the issue thereof shall be indicated)

Marital status on the day of submission of the declaration:

single widower divorced   (underline)  

Information regarding children:

 
(given name, surname, year of the birth)
 
 
I wish to enter into marriage in the Republic of Latvia  
  (place of entering into marriage)
with  
  (given name of the bride or groom, surname before entering into marriage, personal identity number, date of the birth)
Place of the birth  
Nationality  
Place of residence  

I am aware that in case of providing false information about myself, I may be held criminally liable in accordance with the procedures laid down in the laws and regulations of the Republic of Latvia.

The declaration has been submitted on ________________ 20___

 
  (signature of the submitter of the declaration)

Registration No. ______________

The declaration has been received on ________________ 20___

 
  (given name, surname, signature of the head of the General Registry office)

Minister for Justice Jānis Bordāns

 

Annex 6
Cabinet Regulation No. 761
3 September 2013

 
  (General Registry institution)

Statement No. _____
Regarding Verification of the Documents Required for Entering into Marriage

  Groom Bride
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Nationality    
11. Type, number, issuing authority, date of issue of the personal identification document    
12. Given name, surname, personal identity number or date of the birth of witnesses    
13. A document confirming termination of a previous marriage (type, number, issuing authority, date of issue)    
14. A document regarding the marital status issued by a foreign authority    
15. Receipt for payment of the State fee    
16. Date of lodging of the submission regarding entering into marriage    
Notes  

Documents required for entering into marriage have been verified.

The statement has been issued on ________________ 20___

The statement shall be valid until ________________ 20___

   
(name, surname, signature of the responsible official)  

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 7
Cabinet Regulation No. 761
3 September 2013

 
(name of the institution)  

Entry in the Marriage Register No. ___

________________ 20___

Husband Wife
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth    
5. Age (full years)    
6. Place of the birth    
7. Ethnicity    
8. Marital status    
9. The number of marriage entered into    
10. Address of the place of residence    
11. Nationality    
12. Type, number, issuing authority, date of issue of the personal identification document    
13. Signatures of the spouses    
14. Given name, surname, personal identity number or date of the birth and signature of witnesses    
15. Place and date of entering into marriage; number of marriage register and marriage certificate, if marriage has been concluded by a minister  
16. Document approving the information  
17. A certificate has been issued  
18. Notes  
Official/employee of the authority  
  (position, given name, surname, signature)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 8
Cabinet Regulation No. 761
3 September 2013

Sample of a Marriage Certificate of the Marriage Registered by the General Registry Institution or by a Diplomatic or Consular Mission in a Foreign State

 

REPUBLIC OF LATVIA

MARRIAGE CERTIFICATE

LVLA000000

Information regarding the husband:
Given name
Surname before entering into marriage
Surname after entering into marriage
Personal identity number
Date of the birth
Place of the birth
Nationality
Information regarding the wife:
Given name
Surname before entering into marriage
Surname after entering into marriage
Personal identity number
Date of the birth
Place of the birth
Nationality
Institution of entering into marriage
Date of entering into marriage
Information regarding the entry in the marriage register:
Registration authority
Registration date
Number of the entry in the register
Issuing authority of the marriage certificate
Date of issuance of the marriage certificate
Place for a stamp      
  (General Registry institution)   (signature, given name, surname)

Minister for Justice Jānis Bordāns

 

Annex 9
Cabinet Regulation No. 761
3 September 2013

Sample of a Marriage Certificate of the Marriage Registered by a Minister

REPUBLIC OF LATVIA

MARRIAGE CERTIFICATE

LVBA 0024

 
surname, given name
born on   year               -          
      personal identity number
 
place of the birth
 
and
 
surname, given name
born on   year               -          
      personal identity number
 
place of the birth
 
have concluded marriage
year, day, month
 
with numbers and words
regarding which in the marriage registration book
year, day, month
entry No. has been made

Surnames after entering into marriage:

for the husband  
  citizenship (mission)
for the wife
  citizenship (mission)
Registration place
  name of denomination

The certificate has been issued on ____ year

Place for a stamp Minister

Minister for Justice Jānis Bordāns

 

Annex 10
Cabinet Regulation No 761
3 September 2013

________________ 20___    
    (name of the institution)

Protocol No. __________
Regarding Entering into Marriage

Husband Wife
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth (state, municipality, rural territory, city)    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Citizenship (nationality)    
11. Personal identification document (type, number, issuing authority, date of issue)    
12. Place, date and time of entering into marriage  
13. Signatures of the spouses    
14. Witnesses (given name, surname, personal identification number or date of the birth)    
15. Signatures of witnesses    
16. Notes  
Official of the General Registry office  
  (name, surname, signature of the responsible official)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 11
Cabinet Regulation No. 761
3 September 2013

[21 August 2018]

  (name of the institution)

Submission Regarding Entering into Marriage at a Place of Imprisonment

Upon our joint agreement we hereby ask to conclude marriage.

We provide the following information regarding us:

Groom Bride
1. Given name
2. Surname
before entering into marriage
after entering into marriage
3. Personal identity number
4. Date of the birth (year, day, month)
5. Place of the birth
6. Ethnicity (optional)
7. Marital status (indicate):
single, widower (widow), divorced
8. The number of marriage entered into
9. Address of the place of residence
10. Nationality (all nationalities shall be indicated)
11. Type, number, issuing authority, date of issue of the personal identification document
12. Given name, surname, personal identity number or date of the birth of witnesses
13. A document confirming termination of a previous marriage (type, number, issuing authority, date of issue)
The persons shall be held liable according to the law for providing false information.
Signature of the groom Signature of the bride  
________________ 20___ ________________ 20___
(Shall be completed by the head of the place of imprisonment (if the groom is in the place of imprisonment)) (Shall be completed by the head of the place of imprisonment (if the bride is in the place of imprisonment))

I certify that the groom/bride signed in my presence.

(given name, surname, signature)   (given name, surname, signature)
Place for a stamp   Place for a stamp

(to be completed by the responsible official)

Registration of marriage has been determined   Receipt for payment of the State fee
     
(date, time and place)   (number)
________________ 20___      
    Registration No.  
   
(name, surname, signature of the responsible official)  

2nd page of the submission

EXTRACT FROM THE CIVIL LAW

Entering into marriage

Section 41. A marriage shall be entered into not earlier than within a month and not later than within six months following the submission of an application and other documents necessary for entering into a marriage to the General Registry Office, if there are no objections against entering into the marriage indicated in Sections 32, 35, 37 and 38 of this Law.

Section 45. In urgent cases the official of the General Registry Office has the right to reduce the minimum time period referred to in Section 41 of this Law.

Section 56, Paragraph one. A marriage shall be solemnised in the personal presence of the groom and the bride, and two witnesses of age of majority.

Impediments to Entering into Marriage

Section 32. Marriage prior to the attaining of eighteen years of age is prohibited except in the case provided for in Section 33.

Section 33. By way of exception, a person who has reached sixteen years of age may marry with the consent of his or her parents or guardians if he or she marries a person of age of majority. If the parents or guardians, without good cause, refuse to give permission, then permission may be given by an Orphan's and Custody Court of the place where the parents or appointed guardians reside.

Section 35. Marriage is prohibited between kin in a direct line, brothers and sisters, and half-brothers and half-sisters (Section 213). Marriage between persons of the same sex is prohibited.

Section 37. Marriage between an adopter and an adoptee is prohibited.

Section 38. A new marriage for a person who is already married is prohibited. Similarly, marriage between a guardian with his or her ward, before the termination of the relations of guardianship, is prohibited.

 

Annex 12
Cabinet Regulation No. 761
3 September 2013

  (name of the institution)

Statement No. _____ Regarding Verification of the Documents Required for Entering into Marriage

Groom Bride
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Name and address of the place of imprisonment (if a person is in imprisonment)    
11. Nationality    
12. Type, number, issuing authority, date of issue of the personal identification document    
13. Given name, surname, personal identity number or date of the birth of witnesses    
14. A document confirming termination of a previous marriage (type, number, issuing authority, date of issue)    
15. A document regarding the marital status issued by a foreign authority    
16. Receipt for payment of the State fee    
17. Date of lodging of the submission regarding entering into marriage    

Documents required for entering into marriage have been verified.

The statement has been issued on ________________ 20___

The statement is valid until ________________ 20___

(name, surname, signature of the responsible official)  

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 13
Cabinet Regulation No. 761
3 September 2013

________________ 20___    
    (name of the institution)

Protocol No. __________
Regarding Entering into Marriage at a Place of Imprisonment

Husband Wife
1. Given name    
2. Surname
before entering into marriage
   
after entering into marriage    
3. Personal identity number    
4. Date of the birth (year, day, month)    
5. Place of the birth (state, municipality, rural territory, city)    
6. Ethnicity (optional)    
7. Marital status (indicate):
single, widower (widow), divorced
   
8. The number of marriage entered into    
9. Address of the place of residence    
10. Nationality    
11. Type, number, issuing authority, date of issue of the personal identification document    
12. Place, date and time of entering into marriage  
13. Signatures of the spouses    
14. Witnesses (given name, surname, personal identification number or date of the birth)    
15. Signatures of witnesses    
16. Notes  
Official of the General Registry office  
  (name, surname, signature of the responsible official)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 14
Cabinet Regulation No. 761
3 September 2013

[21 June 2016]

(General Registry office to which the submission is submitted)

Submission Regarding Acknowledgement of Paternity

In accordance with Section 155 of the Civil Law we are asking to enter information regarding the father of the child in the entry in the birth register of our child.

The child was born on ________________ 20___    
    (place of the birth)
In accordance with our agreement we ask to enter a given name (names)    
and surname of the child
   

We hereby provide the following information regarding us:

Father Mother
1. Given name
2. Surname
3. Surname at birth
4. Personal identity number
5. Date of the birth (year, day, month)
6. Ethnicity (optional)
7. Address of the place of residence
8. Nationality
9. Type, number, issuing authority, date of issue of the personal identification document
10. Signature of the parents

________________ 20___

Head of the General Registry office  
  (given name, surname, signature)

________________ 20___

Registration No. __________

Minister for Justice Jānis Bordāns

 

Annex 14.1
Cabinet Regulation No. 761
3 September 2013

[21 June 2016]

  (General Registry office to which the submission is submitted)

Application for the Recognition of Paternity after Registration of the Birth of the Child

In accordance with Section 155 of the Civil Law we are asking to enter information regarding the father of the child in the entry in the birth register of our child.

  born on ___ ______________________ ____
Given name and surname of the child  
   
(place of the birth)  
 
(place and year of registration of the register of birth)

In accordance with our agreement please enter the surname _____________ of the child and the nationality ____________.

We hereby provide the following information regarding us:

  Father Mother
1. Given name    
2. Surname    
3. Surname at birth    
4. Personal identity number    
5. Date of the birth (year, day, month)    
6. Ethnicity    
7. Address of the place of residence    
8. Nationality and the type thereof    
9. Type, number, issuing authority, date of issue of the personal identification document    
10. Signature of the parents    

________________ 20___

Head of the General Registry office  
  (given name, surname, signature)

________________ 20___

Registration No. __________

 

Annex 15
Cabinet Regulation No. 761
3 September 2013

[21 June 2016]

(General Registry office to which the submission is submitted)

Trilateral Submission Regarding Acknowledgement of Paternity

In accordance with Section 155, Paragraph eight of the Civil Law we are asking to enter information regarding the father in the entry in the birth register of our child.

The child was born on ________________ 20___    
    (place of the birth)
We are asking to grant the child the following given name and surname    

We hereby provide the following information regarding us:

Father Mother
1. Given name
2. Surname
3. Surname at birth
4. Personal identity number
5. Date of the birth (year, day, month)
6. Ethnicity (optional)
7. Address of the place of residence
8. Nationality
9. Type, number, issuing authority, date of issue of the personal identification document
10. Signature of the parents

________________ 20___

Please enter the biological father of the child as the father of the child in the birth register. I certify that this child is not my biological child.

The husband of the mother of the child or the former husband of the mother of the child  
  (given name, surname and personal identity number)
 
(type, number, issuing authority, date of issue of the personal identification document)
________________ 20___    
  (signature)

I certify the authenticity of the signature of the submission:

Head of the General Registry office  
  (signature and full name)

________________ 20___

Registration No. __________

Minister for Justice Jānis Bordāns

 

Annex 16
Cabinet Regulation No. 761
3 September 2013

[21 June 2016]

(name of the institution)  

Entry in the Birth Register No. ___

________________ 20___

Information regarding the child
1. Given name:
2. Surname:
3. Sex: 4. Personal identity number:
5. Time of the birth:
6. Place of the birth:
7. Ethnicity:
8. Nationality and the type thereof:
9. Address of the place of residence:
Declared place of residence:

Address of the place of residence _____________________

Legal grounds _____________________

Additional address __________________

Period of time from ___________ to _______________

Indicated address of the place of residence

Address ____________________________

10. Number of children born at the same time: 11. Born:
12. The sequence number of the child born to the mother:
13. Document confirming the information:
    Information regarding the father Information regarding the mother
14. Given name    
15. Surname    
16. Personal identity number    
17. Date of the birth    
18. Age (full years)    
19. Ethnicity    
20. Nationality and the type thereof    
21. Address of the place of residence    
22. Type, number, issuing authority, date of issue of the personal identification document    
23. Basis for recording information regarding the father:
(signatures of parents)
24. Declarant's name, personal identity number or date of the birth and relationship with the child:
(signature)
25. Certificate issued:
26. Notes:
Official/employee of the authority  
  (position, given name, surname, signature)

Place for a stamp

 

Annex 17
Cabinet Regulation No. 761
3 September 2013

Sample of a Birth Certificate

REPUBLIC OF LATVIA

BIRTH CERTIFICATE

LVDA000000

Information regarding the child:
Given name
Surname
Personal identity number
Date of the birth
Place of the birth
Ethnicity
Nationality
Information regarding the father:
Given name
Surname
Personal identity number
Ethnicity
Nationality
Information regarding the mother:
Given name
Surname
Personal identity number
Ethnicity
Nationality
Information regarding the entry in the birth register:
Registration authority
Registration date
Number of the entry in the register
Issuing authority of the birth certificate
Date of issue of the birth certificate
Place for a stamp      
  (General Registry institution)   (signature, given name, surname)

Minister for Justice Jānis Bordāns

 

Annex 18
Cabinet Regulation No. 761
3 September 2013

(name of the institution)  

Entry in the Death Register No. ______

________________ 20___

1. Given name  
2. Surname  
3. Sex  
4. Ethnicity  
5. Personal identity number  
6. Given name, surname and personal identity number of the parents of the deceased  
7. Date of the birth  
8. Place of the birth  
9. Age (full years)  
10. Time of the death  
11. Place of the death  
12. For children under one year of age - age of the mother (full years)  
13. Cause of the death  
14. Document approving the information  
15. Address of the place of residence  
16. Nationality  
17. Marital status  
18. Given name and surname of the spouse  
19. Given name, surname, personal identity number or date of the birth of a declarant and his or her relationship with the deceased

(signature)

20. Certificate issued:
21. Notes:
Official/employee of the authority  
  (position, given name, surname, signature)

Place for a stamp

Minister for Justice Jānis Bordāns

 

Annex 19
Cabinet Regulation No. 761
3 September 2013

Sample of a Death Certificate

REPUBLIC OF LATVIA

DEATH CERTIFICATE

LVMA00000

Information regarding the deceased:
Given name
Surname
Personal identity number
Date of the birth
Place of the birth
Date of the death
Place of the death
Information regarding the entry in the death register:
Registration authority
Registration date
Number of the entry in the register
Issuing authority of the death certificate
Date of issue of the death certificate
Place for a stamp      
  (General Registry institution)   (signature, given name, surname)

Minister for Justice Jānis Bordāns

 

Annex 20
Cabinet Regulation No. 761
3 September 2013

Record Group Accounting Journal

No. Book number Type of entries in the register bound in the book Year of drawing up of entries in the register Place of drawing up of entries in the register The first and last number of the entries in the register bound in the book Date of drawing up of the first and last entry in the register Number of pages bound in the book Notes
                 
                 
                 

Minister for Justice Jānis Bordāns


Translation © 2021 Valsts valodas centrs (State Language Centre)

 
Document information
Title: Noteikumi par civilstāvokļa aktu reģistriem Status:
In force
in force
Issuer: Cabinet of Ministers Type: regulation Document number: 761Adoption: 03.09.2013.Entry into force: 18.09.2013.Publication: Latvijas Vēstnesis, 181, 17.09.2013. OP number: 2013/181.17
Language:
LVEN
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